legal assistant jobs

Commercial Property Legal Secretary

• Employment type: Full Time
• Team: Commercial Property
• Location: Bristol City Centre

We’re looking for a Legal Secretary to join our Commercial Property team in central Bristol. This is an opportunity to work closely with specialist lawyers on a varied range of commercial property matters.

You’ll play a key part in keeping the team’s day-to-day work running smoothly, providing direct support that helps our Lawyers focus on their clients.

The team works closely with our Corporate and Commercial and Property Litigation teams and advises on everything from buying and selling business premises to property finance, commercial leases and development projects.

The role

Secretarial and administrative

• Using SOS Connect to manage current and archived matters, contacts and client data
• Organising meetings, courses and travel arrangements
• Taking telephone messages
• Ensuring post is dealt with and sent
• Maintenance of file format and content in accordance with the Office Manual
• Photocopying and scanning documents
• Assisting with reception duties when required
• Carrying out the various searches required as part of a normal property transaction
• Supporting file audits
• Carrying out AP1 and SDLT and other filings and submitting to relevant
• Interacting with the Land Registry and assisting with requisitions

Accounts procedures

• Preparing bills
• Managing monthly retainer accounts/bills
• Preparing completion statements
• Obtaining payment on account from clients
• Preparing written requests for telegraphic transfers/BACS and liaising with Accounts
• Liaising with clients and third parties confirming account details
• Requesting transfer of money between client and office accounts
• Chasing money due when required
• Arranging payment of third-party invoices

About us

Barcan and Kirby is well known in the Bristol legal market both as a provider of excellent legal services for individuals and businesses, and as a progressive employer.

We are committed to developing and nurturing our people, and encouraging positive wellbeing and mental health is central to our culture. We encourage open communication and foster a culture where colleagues are supported in achieving a real work/life balance.

At Barcan and Kirby, we work hard to maintain a culture of kindness and friendliness, and welcome applications from individuals who fit with our values.

We like to think that we do things a bit differently from other law firms.

The ideal candidate

Essentials:

• GCSE, (or equivalent), grade 4 or above, in English and Maths
• Computer literate with experience of using Microsoft and Outlook
• Recent legal secretary or administrative experience within a law firm or legal services setting

The ideal candidate will have

• Experience of working closely with clients and to deadlines
• Experience of using case management software
• Ability to work calmly in a fast-paced environment

Location and working hours

• Full-time (office hours are 9am – 5.15pm, Monday to Friday)
• The role is based at our Prince House office in Bristol city centre with the option to apply for hybrid working upon successful completion of probation.

Belonging at Barcan and Kirby

We are committed to creating and maintaining a diverse and inclusive working environment. We want you to bring your true self to work and encourage applications from anyone who embodies our values, regardless of age, ethnicity, religion, disability status, race, gender identity, sexual orientation, neurodiversity or anything else that makes you, you.

If there is anything we can do to make things more comfortable for you as part of the application process, including making a reasonable adjustment, please let us know by emailing recruitment@barcankirby.co.uk.

Closing date for applications

Applications for this role close on 18th November with interviews on Tuesday 1st December at our Prince House office.

Pay: £25,353.00-£35,000.00 per year

Work Location: In person