office admin no experience jobs

Objective

Alo is seeking a highly organized and proactive Office Assistant to support the day-to-day operations of our London Headquarters. This role is essential to creating a smooth, efficient, and welcoming office environment that reflects Alo's elevated brand standards and culture of excellence. This role focuses on execution, coordination, and continuous improvement of office operations while supporting leadership initiatives and employee needs.

Key Responsibilities

• Office Operations
  Support daily office operations to ensure the workplace runs smoothly and efficiently. Assist with maintaining and updating office policies and procedures, identifying opportunities for operational improvements, and implementing approved changes. Coordinate with on-site service providers, including maintenance, cleaning, valet, and security, to ensure service standards are met and issues are addressed promptly.
• Space Management
  Assist with office space planning and day-to-day space needs. Coordinate desk assignments, meeting room usage, and departmental space requests. Partner with Facilities and Workplace Experience leadership to support office layout updates, minor reconfigurations, and buildout projects. Help track space utilization and provide input on practical solutions to space constraints.
• Vendor Management: Support relationships with administrative and facilities vendors by managing day-to-day communications, scheduling services, and escalating issues as needed. Assist with onboarding new vendors, coordinating documentation, and partnering with Legal and Procurement on contract reviews and renewals under guidance from leadership. Maintain organized vendor records and points of contact.
• Budget & Procurement
  Assist in tracking administrative and facilities expenses across both brands. Support invoice review, coding, and submission in the company procurement system. Help monitor spend against budget, flag variances, and prepare basic reports as requested. Coordinate with Finance and Procurement on cost allocations and approved purchasing processes.
• Office Setup & Décor:
• Support the setup, organization, and cleanliness of common areas, meeting rooms, and shared spaces. Assist with office décor needs by sourcing cost-effective furniture and décor options for shared spaces and executive offices, in partnership with HR and Workplace Experience leadership. Coordinate deliveries, installations, and removals as needed.
• General Administrative Support
• Provide administrative support to the Workplace Experience team, including scheduling, documentation, reporting, and ad hoc projects. Serve as a friendly and helpful point of contact for employees regarding office-related questions and requests.

Qualifications

• One to three years of experience in an office assistant, administrative, or workplace support role
• Strong organizational skills with the ability to manage multiple tasks and priorities
• Excellent written and verbal communication skills
• High attention to detail and follow-through
• Proficiency with common office tools and systems, including email, calendars, spreadsheets, and procurement platforms
• Ability to work independently while taking direction and feedback from leadership