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    • Hours:* Monday to Friday, 40 hours per week.
    • Work Location:* Fully office-based.
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    • Coordinating meetings and ensuring everything is prepared in advance.
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    • The position is office-based, with a minimum commitment of three days per week.
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Executive Team Assistant
Hireonline
South West London SW19 7AS
£33,855 - £37,063 a year
Permanent

Job details

£33,855 - £37,063 a year
Permanent
South West London SW19 7AS

Full job description

Executive Team Assistant - Wimbledon

  • £33,855 - £37,063 per year

Hours:

  • Permanent, full-time (35 hours per week)

Join our client and make a difference!

Our client is looking for a highly organised and proactive Executive Team Assistant to support their Executive Board and Chair of Governors. This is a dynamic role where you'll combine top-tier administrative skills with event coordination expertise.

In this pivotal role, you will ensure the smooth operation of their Executive Board and governance processes, while also managing logistics for high-profile events and conferences. You'll be the go-to person for coordination, communication, and planning at the heart of their organisation. You also need to be available to travel internationally approximately 8 times a year.

The role of Executive Team Assistant:

  • Provide comprehensive administrative support to the Board of Governors and Executive Team.
  • Organise, attend, and minute meetings; prepare agendas and track actions.
  • Draft letters, reports, and references; manage sensitive information with discretion.
  • Coordinate communication between governors, directors, school leaders, and external stakeholders.
  • Support governor performance reviews and induction/training processes.
  • Plan and coordinate internal and external events, including conferences and graduations.
  • Manage logistics for Executive Team attendance at speaking engagements and media events.
  • Liaise with venues, suppliers, and stakeholders; negotiate contracts within budget.
  • Work with Marketing and PR teams to ensure effective promotion and thought leadership opportunities.

The ideal Executive Team Assistant:

  • Strong organisational and time-management skills.
  • Excellent written and verbal communication.
  • Experience in high-level administration and event coordination.
  • Ability to handle confidential information with integrity.
  • Proficiency in modern office software and scheduling tools.
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