pmo jobs

441404

£38,443 - £43,934

Starting salary is £38,443 with the maximum salary on this
scale being £43,934 subject to future COPFS pay awards. All
salaries are pro rata for part-time staff.

A Civil Service Pension with an employer contribution of 28.97%

Permanent

Analytical

Full-time

2

Edinburgh, Crown Office or Glasgow, Legal House

Office attendance will be required for the initial two weeks for
training and development. Attendance will be required three
days a week thereafter or as and when required.

Agreement for applicants to be based in other COPFS offices
can be agreed with Line Manager on appointment.

About the Role:

Our Portfolio Management Office (PMO) is seeking talented PMO Analysts to join our dynamic team. As an integral part of our independent corporate change governance group, you will play a crucial role in prioritising, directing, and supporting transformational change projects and processes within COPFS.

COPFS is current embarking on a number of ambitious transformation projects, which collectively seek the continued modernise of the service for the people of Scotland. These projects are national in scope and seek to support our staff to improve services for victims and families as they seek justice in Scotland.

You will work across some of our high-profile national enterprise level projects, which includes COPFS Body Worn Video (BWV) Project, as it aligns to Police Scotland’s national BWV roll out and other projects supporting significant national change to our service delivery across Scotland.

Why Join Us?

As a PMO Analyst, you will be at the forefront of our portfolio management efforts, providing accurate and comprehensive analysis throughout the entire lifecycle of our projects. Your insights and recommendations will empower our Executive and Senior Management teams to make informed decisions that drive success.

Additional Information:

If you would be interested to learn more about this role, please see our application pack on our website for further job details, salary information and assessment guidance.

Our Portfolio Management Office (PMO) is an independent
corporate change governance group that prioritises, directs
and supports all current and future COPFS transformational
programmes and projects.

As a PMO Analyst you will directly support the PMO senior
management and project delivery team through coordination,
planning, control, reporting, analysis and insights. You will
also assist the PMO manager in delivering PMO initiatives
that strengthen governance and improve decision-making
across COPFS.

Key Responsibilities
• Maintain and update Portfolio schedules and plans,
ensuring accurate tracking of milestones and
dependencies across all programmes
• Monitor financial performance, prepare reports and
provide insight to support informed decision making
• Track and report benefit realisation, validating data and
escalating risks to delivery confidence
• Maintain and review RAID (Risks, Assumptions,
Issues, Dependencies) and change registers
• Co-ordinate resource and capacity management,
highlighting constraints and supporting prioritisation
decisions
General Responsibilities
• Support project teams to apply consistent standards,
tools and templates across the portfolio
• Assist in developing business cases, project initiation
documents and governance artefacts
• Create, monitor and report on portfolio performance
ensuring timely challenge and escalation
• Maintain and improve PMO documentation,
dashboards and reporting tools
• Ensure compliance with frameworks and provide
strategic assurance on portfolio health and delivery
confidence
• Provide education and support on the application of
project reporting, processes, procedures and tools
• Promote knowledge sharing and lessons learned
across programmes to drive continuous improvement

Please note these are not exhaustive lists and other
duties may be required as appropriate to the role

ESSENTIAL CRITERIA - PERSON SPECIFICATION

Applicants suited to this role will be proactive and detail orientated PMO professionals with strong logical reasoning, stakeholder
engagement skills and sound judgement in complex portfolio environments.

You must be able to demonstrate:

• Ownership of tasks and ability to manage competing priorities to ensure prompt completion
• Confidence to probe and challenge, providing candid feedback & recommendations in a professional and constructive
manner
• Ability to communicate effectively; build relationships, confidence and trust and to influence stakeholders to achieve a
successful outcome for all those involved
• Team Player mindset - working collaboratively with a commitment to continuous improvement and growth mindset
• Attention to detail and pragmatic whilst keeping the bigger picture in mind

DESIRABLE CRITERIA

Where a high volume of applications are received, the following criteria may be used as a second stage sift:

• Working knowledge of Stage Gate & Assurance processes
• Experience of Resource & Demand Capacity management
• Proven experience in project planning or scheduling within a PMO or project environment
• Experience in maintaining project plans and tracking progress against milestones
• Experience in validating Benefit Realisation and Reporting

• Experience of using project management tools to support different governance structures and bodies
• Experience of working within a Portfolio / Programme Management Office
• Experience of assimilating and presenting subject matter to a range of audiences
• Qualified or willing to work towards professional level qualification, such as P3O

We'll assess you against these behaviours during the selection process:

• Changing and Improving
• Managing a Quality Service

We'll assess you against these technical skills during the selection process:

•

• Planning and Scheduling
• • Financial Monitoring and Benefits Management
• • Risks, Assumptions, Issues and Dependency Management
• • Governance and Reporting
• • Frameworks and Methodologies
• • Lessons Learned

Alongside your salary of £38,443, Crown Office and Procurator Fiscal Service contributes £11,136 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

We offer an excellent range of benefits which include:

• • 25 days paid holiday + 11.5 public and privilege holidays (rising to 30 days paid holiday after 4 years).
  • Generous Civil Service Pension employer contribution, on average over 28.97% of your pay
  • Flexible working hours and family friendly approach to work.
  • Cycle to Work Scheme and Season Ticket Loans.
  • Employee Wellbeing Support with Mental Health First Aiders and access to an Employee Assistance Programme.

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

This vacancy is part of the Great Place to Work for Veterans initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Job contact :

• Name : Ian Smith
• Email : ian.smith1@copfs.gov.uk

Recruitment team

• Email : recruitment@copfs.gov.uk