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    • Experience supporting quality assurance, compliance or audit processes.
    • Monitor key deadlines relating to registrations, certifications, audits and quality…
    • Administration of controlled document review, including maintenance of the quality department Staff Training & Effectiveness Matrix, and associated document(s)…
    • You will scrutinise, monitor and ensure care quality standards are met.
    • You will be working directly with the Head of Quality and Compliance.
    • Demonstrate a sound understanding of the quality assurance policies to support the academic team.
    • Support the Quality Assurance manager to ensure findings…
    • Assisting with Quality Control testing of incoming and manufactured materials.
    • Collating and recording test data.
    • This is an exciting opportunity to take ownership of our Computer System Validation (CSV) activities and electronic quality systems that play a critical role in…
    • Experience supporting audits, non-conformance management and quality reporting is desirable.
    • Track defects, quality issues and corrective actions, escalating…
    • Coordinate accreditation reviews and quality assurance activities, including scheduling meetings and.
    • Assist with the preparation, distribution and tracking of…
    • Training & Awareness: Support quality training, awareness activities and the quality elements of employee inductions, promoting understanding of standards,…
    • Enhanced holiday entitlement (30 days, plus bank holidays); Agile working opportunities.
    • One free WEA course per year.
    • £35,072 - £36,918 per annum.
    • Broad exposure to quality assurance, technical systems and food safety management.
    • Ability to identify, investigate and report food safety and quality concerns.
    • 2+ years in administration, document control, compliance or quality, ideally within manufacturing, construction products or a testing/certification body.
    • Resource & Budget Management: Support the Care Manager in allocating resources effectively to deliver high-quality homecare within budget.
    • £28000 to £30000.
    • Quality procedures, keeping quality procedures up to date.
    • O Action customer quality-audits if required.
    • O Standard of accuracy and presentation of quality…
    • Experience of textile testing and interpreting test results, ideally within a laboratory, quality control or production environment.

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Job Post Details

Scanning & Quality Assurance Administrator
Essex Partnership University NHS Foundation Trust
·
2.8
Basildon SS16 5NL
£24,937 - £26,598 a year
Full-time

Job details

£24,937 - £26,598 a year
Employee discount, Relocation assistance, Company pension
Full-time
Monday to Friday
Basildon SS16 5NL

Full job description

**** previous applicants need not apply ****

This is a full-time, fixed-term position until 31 March 2026 covering a secondment, with potential to extend. Working hours are Monday to Friday, 9am-5.30pm 1 hr lunch.

We are looking for a reliable and detail-focused Scanning and Quality Assurance Clerk to join our team based at Basildon Mental Health Unit, part of Essex Partnership University NHS Foundation Trust (EPUT).

This role plays a vital part in supporting the Trust’s digital transformation by ensuring patient records are accurately scanned, quality checked, and properly indexed. By maintaining high standards in document handling and electronic recordkeeping, you will help clinicians and healthcare professionals access timely and accurate patient information, ultimately contributing to improved patient care.

Key Responsibilities

Collect, prepare, scan, and upload patient documents in line with Trust procedures

Carry out quality assurance checks on scanned and indexed documents

Monitor and process documents through Laserfiche and Quickfields workflows

Ensure accurate indexing, metadata assignment, and document classification

Respond to user queries and escalate technical issues where needed

Provide occasional cross-site support to cover leave or sickness

Support the training of new staff in scanning and QA procedures

What We’re Looking For

Excellent attention to detail and accuracy

Confident IT user with the ability to follow structured processes

Flexible and proactive, with a willingness to travel between sites when needed

Previous experience in scanning, records management, or a similar admin role is desirable

This is a great opportunity to join a supportive team and contribute to the Trust’s digital transformation, helping improve patient care through high-quality electronic recordkeeping.

Valuing you. Recognising your dedication. At EPUT, we look after you.

Receive supervision and support to help you fulfil your potential.
Join an inclusive EPUT community and connect with others through engagement events and equality or champion networks.
If you need help, we provide mental health and wellbeing services, occupational health advice and counselling.
We run recognition awards to recognise staff's hard work and dedication.

Benefits

27 days holiday, plus bank holidays, rising to 33 days after 10 years’ service.
Excellent pension of up to14.5% of your pensionable pay.
Staff discounts include Blue Light Card, NHS discount offers, and staff benefits.
£8K relocation package if you move to Essex to join us
Season ticket loans are interest-free to cover the cost of travelling to and from work via tram, rail, or bus.

Work that wraps around your needs

Flexible working: available from day one for most roles.
Job share: Applications for job shares are welcomed.

Please check the Job Description and personal Specification

If you would like to discuss the post in more detail, please contact: Keeley Mayes: 07580 424142
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