system administrator jobs

Club Administration Assistant - Job Description

Summary

Reporting directly to the Honorary Secretary in the first instance, the role entails

Membership – alongside the Club Administrator, deliver an effective process for membership renewals, and the effective administration and maintenance of the records and database of membership of the club, including the collection and processing of all fees, correspondence with members including new and prospective members, full record keeping & disbursement of membership cards, bag tags etc. Monitoring and management of the ClubV1 database system ensuring regular data capture and updates and effective management reporting to the Honorary Secretary & Committee.

Executive and Administrative Office Support - Assisting the Honorary Secretary in the efficient management and handling of all club correspondence, emails and other communications. Supporting the Hon Secretary in the effective liaison and interaction with key external stakeholders and suppliers, including but not limited to, Kinross Estates, RBS Mentor, the R&A, Scottish Golf and Perth and Kinross Regional Golf Union and other golf clubs as necessary. Administering the proper filing and record keeping of all key membership files, documents and records including digital documents, HR and staff records where required.

Duties

• Manage incoming calls and visitors to the office with professional etiquette, directing enquiries as appropriate
• Organise and maintain files, records, and documentation in both digital and physical formats
• Perform data entry tasks accurately using relevant software Club V1 Database Management System and Microsoft Office programmes
• Assist with scheduling appointments, meetings, and calendar management
• Support team members with administrative tasks including photocopying, scanning, and filing
• Liaise with colleagues over basic bookkeeping duties Club V1 and Sage accounting software
• Utilise Google Workspace tools (Docs, Sheets, Drive) for collaborative projects and document management
• Maintain an organised workspace to facilitate efficient office operations

Requirements

• Office experience or administrative background is desirable
• Good computer skills with proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications
• Strong organisational skills with the ability to prioritise tasks effectively
• Good typing speed and accuracy for data entry purposes
• Clerical experience including filing, record keeping, and document preparation
• Exceptional phone etiquette and communication skills
• Ability to work independently whilst supporting team objectives
• Familiarity with Club V1 Database Management or similar accounting software is desirable but not essential
• Attention to detail and a proactive approach to problem-solving

This role provides an engaging environment for those eager to advance their administrative career while contributing to the organisation’s success.

Job Types: Part-time, Temporary, Fixed term contract
Contract length: 4 months

Pay: £1,300.00-£1,500.00 per month

Expected hours: No more than 25 per week

Benefits:

• Canteen
• Casual dress
• Employee discount
• Flexitime
• Free parking
• On-site parking
• Sick pay
• Transport links

Work Location: In person