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Job Post Details

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Receptionist (Maternity Cover) - job post

Cunningham Contracts
Newry BT35 6QH
Fixed term contract

Location

Newry BT35 6QH

Full job description

RECEPTIONIST (Maternity Cover)


DEPARTMENT: Facilities & Office

REPORTING TO: Facilities & Office Manager


ROLE PURPOSE: The Receptionist & Office Administrator is responsible for welcoming visitors to Head Office, as well as being the first point of contact on phone lines. The Receptionist & Office Administrator will also provide administrative support to the Office Manager and Board of Directors.


Role Responsibilities

  • Welcome visitors to the office premises and connect them with the appropriate member of staff.
  • Ensure all visitors to site are logged and have complied with reverse parking instructions.
  • Answer phone calls to the main line in a timely manner, and direct calls to the correct offices.
  • Where possible, screen calls to reduce nuisance calls and sales calls.
  • Receive all post and parcel deliveries and distribute to the correct offices, including sending items via the internal mail system.
  • Manage the conference room booking system and prepare rooms for client meetings.
  • Ensure the stationary supply cupboard is clean and well-stocked.
  • Order stationary supplies and generate purchase order numbers to ensure traceability.
  • Ensure that the coffee and tea station is stocked with supplies, re-ordering as required.
  • Co-ordinating PPE for employees working on sites, collating size information and sending items in the internal mail.
  • Ensure that the PPE supply room is stocked with supplies in a range of sizes, re-ordering as required.
  • Supporting the Board with administrative duties as and when required, e.g. minutes, photocopying, etc.
  • Supporting the Office Manager with various tasks as related to logistics and company fleet vehicles, including but not limited to:
    • Issuing toll tags to employees
    • Scheduling vehicle servicing appointments
    • Ensuring weekly vehicle inspections are carried out
    • Reports

  • Supporting with events and office team building days as and when required.
  • Any other duties as may be assigned.


Knowledge, Skills & Experience Required

  • A minimum of two years’ experience in a similar role.
  • Proficient with MS Office Applications.
  • Good organisational skills and time management.
  • Excellent telephone manner, friendly and confident in a customer facing role.

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