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Job Post Details
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Senior Private Secretary
Senior Private Secretary
Job details
Full job description
Details
Reference number
Salary
London- £46,060- £50,495
For details of our pay on appointment policy, please see below under the heading Salary.
Job grade
Contract type
Business area
Type of role
Working pattern
Number of jobs available
Contents
- Location
- About the job
- Benefits
- Things you need to know
- Apply and further information
Location
About the job
Job summary
You will be working in the Department for Environment, Food and Rural Affairs (Defra), the UK government department responsible for safeguarding our natural environment, supporting our world-leading food and farming industry, and sustaining a thriving rural economy. Our broad remit means we play a major role in people's day-to-day life from the food we eat, to the air we breathe, to the water we drink.
You will form part of the Ministerial, Growth and Resilience Directorate, providing support on the governments Growth Mission, as well as working on regulation and regulatory reform. It also includes Defras briefing, parliamentary, and ministerial support functions, including Defras ministerial and permanent secretary private offices.
We recognise the challenges that people with (multiple) protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer and ensuring equal opportunities. We are keen to make our workforce as diverse as possible, and we hope to attract applications from underrepresented groups.
Location
These roles are Full-Time Only, Ministerial private office roles will be based in London only, and Permanent Secretary private office roles will be based in London or York.
Job description
This is a unique opportunity to work at the heart of Defra, supporting senior leaders including the Permanent Secretary, Special Advisers and Ministers. You will play a key role in shaping priorities and ensuring effective decision-making at the highest levels.
The role involves day-to-day interaction with Ministers, Permanent Secretary, Special Advisers, Director Generals, and senior officials. You will gain a unique insight into decision-making at the highest levels across government and help shape the departments priorities. This is a high-profile position with significant responsibility, influence, and autonomy.
Every day will be varied, fast-paced, and rewarding. We are looking for organised, proactive, and resilient individuals who thrive in a dynamic environment and enjoy working at the heart of Defra. You will be part of a friendly, high-performing team that values collaboration and professionalism.
As Senior Private Secretary, you will lead on a diverse portfolio of issues, from driving strategic priorities and coordinating cross-government engagement to managing urgent ministerial business and ensuring the smooth operation of the office. Working in Private Office requires a level of autonomy and leadership normally expected of more senior roles. It is therefore a fantastic opportunity for those looking to progress quickly and develop their skillset beyond what many other SEO roles provide.
This role attracts a duty allowance, reflecting the need for on-call hours, which operate on rotation among the team and, in a crisis, some unsociable hours.
Person specification
Key Responsibilities
- Owning a broad portfolio and acting as a key adviser to the Permanent Secretary/ Special Advisers on a range of issues, delivering on their priorities.
- Managing the flow of information and ensuring effective governance of decision-making.
- Liaising across government with other departments, public bodies, and Parliament to deliver Defras objectives.
- Analysing submissions, correspondence, and briefings, ensuring they are clear, accurate, and timely.
- Playing a key role in the divisions management team by helping to manage resources, staff allocation, wellbeing, and providing support to the team. Some positions will also include line management responsibilities.
- Attending meetings with or on behalf of the Permanent Secretary or Special Advisers, preparing arrangements, producing actionable readouts, and monitoring delivery.
About You
- Strong ability to advise and brief senior stakeholders, providing clear, cohesive, and effective guidance.
- Excellent relationship-building skills with colleagues in Private Office, Senior Civil Servants, and wider teams.
- Proven experience in problem-solving and delivering at pace.
- Exceptional organisational skills, with the ability to prioritise effectively and maintain attention to detail.
- Political awareness and sound judgment.
- Resilience and adaptability to deal with challenges and change.
- Ability to act as a corporate leader within Private Office, fostering a positive culture and modelling the right behaviours.
Behaviours
We'll assess you against these behaviours during the selection process:
- Making Effective Decisions
- Communicating and Influencing
- Delivering at Pace
- Seeing the Big Picture
We only ask for evidence of these behaviours on your application form:
- Making Effective Decisions
- Communicating and Influencing
Benefits
A career in the Civil Service is like no other. If youre looking to join a world class team and develop your career with us, then the Civil Service is the place for you! You might be wondering, whats in it for me? Take a look below at some of the benefits available to you as a civil servant in Defra.
Ministerial Growth and Resilience Directorate Benefits
Learning and Development
Everyone in Defra is supported to develop their skills and capabilities. When you join the Directorate, you will be welcomed into your new team through an induction programme that will provide you with helpful information on the civil service, Defra, our work and our policies. Your line manager will also work with you to establish your priorities for the year, developing a performance, learning and development plan tailored to you and your role, while also working with you to connect you with a civil service mentor to help empower you in your new role with the opportunity to benefit from paid for coaching.
Department Benefits
Technology
Were a firm believer in agile and flexible working. When you join Defra, well kit you out with a new Windows 10 Laptop, smartphone and rucksack to make sure that you perform your best wherever you are.
Leave
25 days' paid leave per annum rising to 30 days after five years service, in addition to eight public holidays and the Kings Birthday privilege day. We also offer
- competitive maternity, paternity, parental and adoption leave;
- study leave for the pursuit of academic studies;
- 3 days paid leave for volunteering per annum;
- 15 days paid leave per year for reservist training; and,
- generous paid sick leave.
Cycle to Work Scheme
Defra loans you a bike for your commute as a tax-free benefit. At the end of the loan period, you have the option to buy the bike, saving 30% of the original cost.
Season Ticket and Bicycle Loan
We offer interest-free season ticket loans, to all Defra employees with more than three months service, for purchasing train and bus season tickets, as well as station car parking. For those unable to take advantage of tax-free benefits, we also offer an interest-free bicycle loan to enable the purchase of a bicycle for commuting.
Gym, Social and Sports Activities
Our offices have a range of different onsite facilities, including gym, fitness facilities, games room, showers and cycle storage. There are also a variety of networks and social groups to join. Ask your line manager for more information.
Restaurant and Café Facilities
A range of our offices offer onsite restaurant and café facilities.
Civil Service Benefits
Pension
Your pension is a valuable part of your total reward package, and you will be given the chance to join one of three different pension plans. You can find more information on the Civil Service Pension on the MyCSP Website at www.civilservicepensionscheme.org.uk
Things you need to know
Artificial intelligence
Selection process details
Application Process
As part of the application process you will be asked to complete a Personal Statement, CV and two 250 word Behaviour statement.
Further details around what this will entail are listed on the application form.
Sift
Should a large number of applications be received, an initial sift may be conducted using the Personal Statement. Candidates who pass the initial sift may be progressed to a full sift or progressed straight to assessment/interview.
Sifting is likely to be occur week commencing 12th January, with interviews likely to 10-14 days after. These dates are indicative only.
Interview
If successful at application stage, you will be invited to interview where you will be assessed on Behaviours.
You may also be asked to provide a presentation question.
Interviews are expected to last no longer than 60 minutes.
Your interview will either be conducted face to face or by video. You will be notified of the location if you are selected for interview.
Further Information
Location
As part of the pre-employment process for this post, successful candidate(s) will be able to agree a contractual workplace from those locations listed in this advert. The agreed contractual workplace is then the substantive and permanent place of work for the successful candidate(s).
Where the location is National the successful appointee should discuss and agree an appropriate contractual location in line with both Defras location policy and site capacity, prior to proceeding with pre-employment processes.
Successful applicants currently employed by the hiring Defra organisation for this post may choose to remain in their current contractual location or may choose to change contractual location to one of those listed above. This should be discussed and agreed prior to proceeding with pre-employment processes.
The agreed amount of time spent at a workplace for this post will reflect the requirement for Civil Servants to spend at least 60% of their working time in an organisation workplace with the option to work the remaining time flexibly from home. Working time spent at a workplace may include time spent at other organisational locations including field-based operational locations, together with supplier, customer or partner locations. This is a non-contractual agreement which is consistent with common Civil Service expectations.
Travel costs to non-contractual workplaces will be subject to departmental travel and subsistence policies. Travel costs to contractual workplaces are the responsibility of the employee.
The successful candidate is required to carry out all their duties from a UK location, and cannot do so from an overseas location at any time.
Defra includes the core department, APHA, RPA, Cefas and VMD.
Reserve List
A reserve list may be held for a period of 12 months from which further appointments can be made.
Salary
New entrants to the Civil Service are expected to start on the minimum of the pay band. The internal roles rules apply to existing Civil Servants, i.e. level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive 10% increase. Either case is determined by whichever is the highest.
Childcare Vouchers
Any move to DEFRA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare; for further information visit the Childcare Choices website.
Reasonable Adjustment
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
Contact Government Recruitment Service via defrarecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
Complete the Assistance required section in the Additional requirements page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if youre deaf, a Language Service Professional.
Accessibility
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
Visa Sponsorship Statement
Please take note that Defra does not hold a UK Visa & Immigration (UKVI) Skilled Worker License sponsor and are unable to sponsor any individuals for Skilled Worker Sponsorship.
Merit Lists
Where more than one location is advertised, candidates will be appointed in merit order for each location. You will be asked to state your location preference on your application.
Criminal Record Check
If successful and transferring from another Government Department, a criminal record check maybe carried out.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.
However, we recognize in exceptional circumstance some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
Higher Security Clearance
For further information on National Security Vetting please visit the Demystifying Vetting website.
Please be aware the levels of national security clearance are changing which may impact on the level needed for this role by the time of appointment. All efforts will be made to keep candidates informed of any changes and what that will mean in terms of vetting criteria. For more information please See our vetting charter
Internal Fraud Database Check
Applicants who are successful at interview will be, as part of pre-employment screening subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicants details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
This is a permanent role as an SEO in the Private Office.
This role is full time only. Applicants who wish to work an alternative pattern are welcome to apply however your preferred working pattern may not be available and you should discuss this with the vacancy holder before applying.
Feedback
Feedback will only be provided if you attend an interview or assessment.
Security
See our vetting charter .
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Strategy Resourcing Team
- Email : sandc.resourcing@defra.gov.uk
Recruitment team
- Email : defrarecruitment.grs@cabinetoffice.gov.uk
Further information
If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: here