xero part time bookkeeper jobs

About LimbPower

LimbPower is a national charity supporting amputees and individuals with limb difference through physical activity, sport, recreation, education and peer support. We work closely with healthcare professionals, national governing bodies, disability organisations and community partners to improve opportunities and outcomes for people living with amputation and limb difference.

Purpose of the Role (part time role)

The Bookkeeper is responsible for the day-to-day financial administration of LimbPower. The role ensures that financial records are accurate, payments are processed on time, payroll is coordinated effectively, financial controls are followed and financial information is available to support good decision-making by the Chief Executive, Board of Trustees and external accountants.

The postholder works closely with the Chief Executive, external payroll provider, accountants, auditors, Treasurer and Board Chair and must be located with 15-30 minutes of Lingfield.

Key ResponsibilitiesFinancial Administration

· Maintain accurate financial records using Xero.

· Process and record income and expenditure transactions.

· Raise and issue sales invoices and create purchase orders and bills where required.

· Process supplier invoices and prepare payments.

· Maintain supporting financial documentation and paper and electronic filing systems.

· Monitor cash flow and bank balances.

· Ensure invoices are paid within agreed timescales and monitor outstanding income, following up unpaid invoices where required.

· Record and monitor restricted and unrestricted income, ensuring income is allocated to the correct fund, project or activity.

Banking and Payments

· Prepare and process electronic payments through HSBC and other approved banking systems.

· Process authorised payments to suppliers, contractors, staff and volunteers.

· Monitor and record card expenditure and process approved credit card payments.

· Process approved transfers between organisational accounts.

· Reconcile bank accounts and PayPal, and maintain records of petty cash where used.

· Ensure transactions are supported by appropriate documentation and authorisation.

· Maintain compliance with applicable payment-card data security requirements.

Payroll Administration

· Liaise with LimbPower’s payroll provider, MSA Payroll Bureau.

· Coordinate monthly payroll information, including salary changes, timesheets, starters, leavers and sickness information.

· Review payroll reports and reconcile payroll information.

· Ensure payroll summaries are approved by the Chief Executive before payments are released.

· Process salary payments and PAYE and National Insurance payments to HMRC.

· Maintain payroll records and supporting documentation.

· Support pension administration and payroll-related queries.

Reconciliations and Financial Controls

· Complete monthly bank reconciliations and reconcile payroll, pension and HMRC payments.

· Reconcile income streams, including grants, donations, fundraising events, membership fees, challenge events and commercial income.

· Investigate and resolve discrepancies between accounting records, platform reports and bank receipts.

· Support financial control procedures and fraud-prevention measures.

· Assist with audit and assurance requirements and help maintain compliance with financial policies and procedures.

Fundraising Platform Administration and Reconciliation

· Monitor income received through fundraising platforms, including JustGiving, Enthuse and GoFundMe.

· Reconcile fundraising platform reports against bank receipts and Xero records.

· Investigate discrepancies between platform reports and amounts received.

· Ensure supporter donations, Gift Aid income, sponsorship and fundraising event income are accurately recorded.

· Allocate fundraising income to the correct campaign, event, project or restricted fund.

· Produce fundraising income summaries for the Chief Executive and fundraising staff as required.

· Support reconciliation of challenge events, community fundraising and online campaigns.

· Submit or support claims to relevant charitable-giving schemes, including Gift Aid claims, and liaise with HMRC where required.

· Work with staff to ensure donations, sponsorship and event income are correctly coded and reported.

Financial Reporting

· Prepare monthly financial information for review by the Chief Executive.

· Assist with management accounts and budget monitoring.

· Support the production of reports for funders, Trustees and auditors.

· Provide financial information and analysis when requested.

· Assist with grant reconciliations and project reporting.

· Support preparation of information for annual accounts and independent examination; the role does not replace the work of external accountants or auditors.

· Assist with Sport England reconciliation.

Working with the Board, Accountants and Auditors

· Liaise with external accountants, auditors and payroll providers.

· Provide information required for annual accounts and independent examination.

· Assist the Finance Committee and Chief Executive with financial queries.

Systems and Process Improvement

· Support efficient use of Xero and other financial systems.

· Help improve financial procedures and controls.

· Maintain finance documentation and written procedures.

· Contribute to continuous improvement of financial processes.

· Attend regular meetings with the Chief Executive as agreed.

Person SpecificationEssential

· At least two years’ bookkeeping or relevant financial administration experience.

· Experience using accounting software, ideally Xero (experience with Sage is also useful).

· Experience processing payments, reconciling accounts and maintaining accurate financial records.

· Understanding of payroll and HMRC processes.

· Strong attention to detail and accuracy.

· Excellent organisational skills and the ability to manage deadlines.

· Ability to work independently with minimal supervision.

· Good written and verbal communication skills.

· Strong Microsoft Excel skills.

· Commitment to confidentiality and GDPR requirements.

Desirable

· Experience working within the charity or voluntary sector.

· Experience supporting audits or independent examinations.

· Experience of restricted funding, Gift Aid and grant reporting.

· Understanding of charity governance and financial controls.

· Knowledge of payroll systems and pension administration.

· Experience reconciling online fundraising platforms and event income.

Key Working Relationships

· Chief Executive Officer

· Finance Committee

· External accountants and auditors

· MSA Payroll Bureau

· LimbPower employees and contractors

· Fundraisers, funders and suppliers where appropriate

Expected Outcomes

· Staff, contractors and suppliers are paid accurately and on time.

· Financial records remain accurate and up to date.

· Bank, payroll, fundraising and other reconciliations are completed promptly.

· Financial controls are followed consistently and discrepancies are investigated.

· Management information is available to support decision-making.

· Fundraising income, donations, Gift Aid and restricted funds are recorded and allocated correctly.

· LimbPower has the financial information and records needed to meet its legal, regulatory and reporting obligations.

Pay: £25,420.00-£31,000.00 per year

Work Location: In person