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Job Post Details

Receptionist - job post

Formula 1
4.4 out of 5 stars
London
Full-time
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Job details

Here’s how the job details align with your profile.

Job type

  • Full-time

Location

London

Full job description

We are looking for a Receptionist to join our team in London to provide professional Receptionist and associated services.
Main Duties & Responsibilities
  • Provide a professional Reception service ensuring courteous and warm welcoming of visitors and staff.
  • Offering and providing refreshments to invited guests and providing storage of personal items.
  • Manage and oversee visitor, employee and contractor access passes to our St James Market in line with internal policies.
  • Ensure incoming calls are answered professionally and promptly.
  • Ensure incoming emails are answered appropriately and promptly, and any issues escalated to Front of House Supervisor (FS).
  • Contribute to the updating and maintenance of the Reception Manual.
  • Support and assist (FS) with ad-hoc requests made by Senior Stakeholders, ensuring seamless service delivery, including but not limited to:- Administration, catering, and concierge service for VIP guests.
  • Make meeting and room bookings and manage calendar, liaising with staff about changes and guests – Liaise with FS and reception team to ensure these are managed in an efficient and professional manner.
  • Support FS with Catering and VIP meeting room and event Set-Up.
  • Support FS and team with event delivery.
  • Support with incoming and out-going post including making DHL and Royal Mail bookings, including diligence on the security of incoming post
  • Support FS with timely creation of Purchase Order Requests and subsequent acceptance of Purchase Orders on company ‘Purchase to Pay’ (P2P) system, for SJM goods and services.
  • Make courier bookings as requested and ensure records are kept up to date including completion of relevant invoices.
  • Report building or cleaning issues to facilities team.
  • Support and assist FS with the management of catering and stationery together with associated stock control, as well as other ad-hoc purchases.
  • Liaise with on-site cleaners and other service providers as required.
  • Support and assist FS with departmental administration including but not limited to, credit card and petty cash reconciliation.
  • Report all incidents, accidents and significant near misses.
  • Develop and maintain great working relationships with key stakeholders.
  • Act as a Fire Warden. .
About You
  • Previous experience as a receptionist in a fast paced, demanding corporate environment
  • Excellent administration skills
  • proficient in MS Office
  • Personable with excellent communication skills
  • Ability to multi-task
  • Strong attention to detail
  • Ability to meet deadlines
  • Flexibility in approach to work
Division:
Corporate
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