Medical Event Planner jobs

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NHRP Events Coordinator
Requisition ID: 29741

Location:
Newcastle, GB

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Contract Type: Fixed Term
Working Pattern: Full Time
Posted Date: 9 Sept 2026
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Salary: £32,080 - £33,002 per annum

Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.

Closing Date: 23 September 2026

The Role

Newcastle Health Research Partnership (NHRP) – an Academic Health Science Centre (AHSC) – is seeking a pro-active, energetic Events Coordinator to help deliver on a range of events across the NHRP portfolio.

NHRP is a collaborative partnership between Newcastle University, Newcastle Upon Tyne Hospitals NHS Foundation Trust, Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust, Newcastle City Council, and Northumbria University. Our collective mission is to drive change in the health, wealth, and wellbeing of over 3.2 million people living in the North East of England and North Cumbria.

As a pioneering AHSC, we integrate health research, clinical excellence, education, and innovation to address major regional health challenges. We work to break down barriers, foster collaboration, and promote a whole-system approach that spans the life course, in partnership with NHS and local authority colleagues.

You can find out more about Newcastle Health Research Partnership here

As part of NHRP core team you will work across NHRP’s programme areas, developing and delivering a wide range of events in priority areas.

This is an exciting opportunity to help NHRP engage key stakeholders and raise its profile across the health and care research in the North East. The post is offered on a full time basis.

For a confidential conversation in the first instance, please contact Martin Dixon (martin.dixon@newcastle.ac.uk)

The post is full time, fixed term until 31/03/2028.

To apply please submit your cover statement outlining how you meet the essential criteria of this role (no more than 2 A4 sides) along with your CV.

Key Accountabilities

Responsibility for developing and delivering a wide range of events both in-person and online. Working closely with NHRP colleagues to ensure the events meet specific objectives and align with partnership priorities across the three workstreams Research, Training and Public Partnerships
In liaison with the NHRP leadership team, manage all elements of events to ensure quality and consistency of delivery. Duties may include: developing event plans, liaising with external stakeholders, assessment and booking of appropriate venues; catering and hospitality arrangements, staffing plans, briefing staff and training student ambassadors and volunteers. For digital events, selecting and implementing suitable platforms appropriate for each specific event
To develop and maintain the annual events calendar to assist in the preparation and monitoring of the NHRP operating plan, budget and workload
To establish, maintain and develop event systems and processes necessary to support delivery, monitoring and evaluation
Working closely with communications lead to ensure the timely and effective promotion of events and activities via appropriate channels
To be present at events, where appropriate for set up, registration of guests and to provide support to the NHRP Team
To inform the future planning process via regular de-briefs and follow up communications with event planners and stakeholders
To ensure all events are compliant with Health and Safety regulations and ensuring all relevant documentation is completed and up to date
To keep up to date with the latest insights into event management in order to help inform the direction of the events programme
Provide administrative support to the NHIP Management Team as required, including in relation to meeting organisation, travel arrangements and project administration

The Person

Knowledge, Skills and Experience

Outstanding communication, organisation and event management skills
Excellent IT skills and demonstratable experience of working with platforms such as Zoom and Teams
Outstanding attention to detail, report writing and proof-reading skills
Excellent interprofessional, teamwork and negotiation skills and ability to communicate effectively with a range of external contacts and audiences
Proven experience of developing relationships with a range of internal and external stakeholders
Excellent project management, time management and administrative skills
Flexible approach to work demands in the context of event delivery
Substantial experience relating to event planning, organisation, management and promotion, in context of large public and specialist audiences, both virtually and in person

Attributes and Behaviour

A strong team player with the ability to develop and maintain productive working relationships both within NHRP and with other internal and external stakeholders
A positive attitude to problem solving and a helpful, friendly and customer- focused approach
Highly organised with the ability to establish systems and processes for others
Desire and ability to work unsocial hours as required

Qualifications

Educated to a degree level in a relevant area or equivalent events experience
Project Management Qualification and Event Management Qualification

Newcastle University is a global University where everyone is treated with dignity and respect. As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.

We are committed to being a fully inclusive university which actively recruits, supports and retains colleagues from all sectors of society. We value diversity as well as celebrate, support and thrive on the contributions of all of our employees and the communities they represent. We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams, we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.

At Newcastle University we hold a Gold Athena Swan award in recognition of our good employment practices for the advancement of gender equality. We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher education REC. We are a Disability Confident employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.

In addition, we are a member of the Euraxess initiative supporting researchers in Europe.

Requisition ID: 29741

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