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Medical Secretary jobs in Dorset

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    • You will provide a professional, efficient, and compassionate service to patients, clinicians, and colleagues.
    • Assist with maintaining the referrals database.
    • Previous medical admin/laboratory experience preferable.
    • The role involves ensuring the service we provide our clients runs smoothly, by assisting biomedical…
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    • Knowledge of NHS referral processes and medical terminology.
    • Experience in a medical secretarial or clinical administration role within a GP Practice.
    • You’ll provide support to our consultants and clinical teams through administrative tasks such as audio typing, organising post and filing - to ensure the…
    • Dealing promptly with incoming correspondence, telephone calls and enquiries from patients, wards and medical staff in an efficient and effective manner.
    • Register new patients and process patient data on the computer and in medical records.
    • As a Patient Services Assistant you would be expected to deal with…
    • The post holder will provide both administrative and medical secretarial support to the practice team to ensure the smooth running of patient services.
    • Update patient addresses in computer data and medical records.
    • Familiarity with healthcare or medical practice administration is advantageous.
    • We are currently looking to employ two receptionists, one working 16 hours a week and one working 20 hours per week.
    • Basic IT and computer skills.
    • Summarising patient medical records, accurately extracting key information from previous records and correspondence.
    • A good communicator and team player.
    • The post requires flexibility and the ability to provide a wide range of administrative skills using multiple hospital systems.
    • Responsibilities will include preparing medical correspondence and patient-related documentation, entering and maintaining accurate information on the…
    • This role offers excellent opportunities for an enthusiastic and conscientious person to provide a comprehensive medical secretarial service to consultants,…
    • Dealing with telephone queries in an appropriate manner as instructed by the consultant secretary.
    • Look up, sort and file patient results as directed by the…
    • The successful candidate will support the nurse led fast track service ensuring the patients pathway is smooth and completed in an appropriate time frame.

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Job Post Details

Medical Secretary
Swanage Medical Practice
Swanage
From £12.71 an hour
Part-time
Apply now

Job details

From £12.71 an hour
Sick pay, Bereavement leave, Company pension, Cycle to work scheme, Free flu jabs, Company events
Part-time
Swanage

Full job description

Medical Secretary Maternity Cover - Fixed Term 12 Month Contract

Job Summary

We are seeking an enthusiastic and highly organised Medical Secretary to join our busy GP practice. The successful candidate will possess excellent communication and interpersonal skills. You will provide a professional, efficient, and compassionate service to patients, clinicians, and colleagues. You will play a key role in supporting the smooth running of the practice while ensuring the highest standards of patient care and confidentiality.

The successful applicant will be required to work 20 hours a week with the following shift pattern:

Monday 1pm – 5pm

Thursday 8:30am – 12:30pm & 1pm – 5pm

Friday 8.30am – 12:30pm & 1pm – 5pm

Plus, the opportunity to cover absent colleague’s shifts, as and when required.

This post comes with our Occupational Sick Pay scheme and an opportunity to join the NHS Pension Scheme.

Due to the nature of our work you will be required to sign our Confidentiality Code of Practice.

Responsibilities

  • Type letters, reports and other documents as required by the partners, Practice manager and other team members
  • Liaise with hospital and community departments regarding patient care, appointments, etc, incorporating E-Referrals
  • Ensure telephone enquiries are dealt with in a courteous and timely manner and take messages as appropriate
  • Assist with maintaining the referrals database
  • Process clinical correspondence received on email, attaching it to the patient record and coding as per the workflow policy and responding accordingly
  • Send correspondence, where necessary, as requested either by email, letter or verbally
  • The need to be flexible and be prepared to cover leave and sickness
  • Action tasks as required
  • Maintain address book on computer system
  • Monitor progress of 2-week cancer referrals
  • Undertake photocopying & laminating as required
  • Process Subject Access Requests (SAR)
  • Shred confidential information on a regular basis
  • Filing
  • Any other reasonable administration duties that may be required from time to time
  • Comply with all Practice policies and procedures
  • General housekeeping (e.g. Medical Secretary)

Join us in making a difference by providing support that enhances patient experiences. We value energetic individuals who thrive on helping others and are committed to delivering outstanding service in a busy medical environment.

Details of how to apply, including our application form and job description, can be found on our website: https://www.swanagemedical.org.uk/pages/Current-Vacancies

Closing date: 22nd November 2026

Pay: From £12.71 per hour

Benefits:

  • Bereavement leave
  • Company events
  • Company pension
  • Cycle to work scheme
  • Free flu jabs
  • Sick pay

Work Location: In person

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