Medical Secretary jobs in Nottinghamshire

To provide comprehensive secretarial and administrative support to the Group COO Directorate to enable the team to deliver against key aims and objectives and to provide first-line and first-rate administrative support ensuring initial operational queries are handled effectively and efficiently.

To provide comprehensive secretarial and admin support to the Group COO Directorate, including production of correspondence, reports and records of meetings - for full details of the main duties please see the JD.

Lincoln Hospital is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service.

United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment. From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust.

Pilgrim Hospital is situated in beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service.

Grantham and District Hospital serves the communities of Grantham and the local area. It provides ambulatory paediatric and accident and emergency services.

Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county.

This will not constitute a formal merger of the two organisations, but will bring the Trusts together under a single Board and Executive Leadership Team, with the goal of improving the care that is provided to patients both in the community and in hospitals across Lincolnshire. Both Trusts will retain their separate statutory names and legal obligations.

The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG).

To provide comprehensive secretarial and administrative support to the Group COO Directorate, including production of correspondence, reports and records of meetings.

Act as first point of contact for Group COO Directorate, and in particular the team inboxes, answering email and telephone queries and providing a consistent, accurate and timely response to all requests.

Undertake general office duties, for example answering the telephone, taking messages, photocopying and general maintenance of manual and electronic filing systems.

To arrange meetings and associated booking of rooms.

Manage diaries and resolve conflicting appointments as required by the Group COO Directorate.

To prepare agendas and documentation for meetings, including collation and distribution of reports and formal minutes and ensuring that all required documentation is available in accordance with timescales.

Support the Group COO Directorate with the maintenance of ESR training and other records as required.

To provide administrative project support to the Executive Business Manager and members of the wider team as and when required.

Assisting with recruitment processes and supporting the organisation of stakeholder and interview panels, contact with candidates and ensuring that all necessary paperwork is photocopied and available.

Printing and collating key materials for meetings and training sessions.

Assistance with the timely completion and submission of payroll related forms.

Completing requisitions for goods / services that are required by the Directorate.

Responsible for ordering and maintaining stationary for the office
Regularly responsible for the collation and inputting of data