Medical Secretary jobs in Oxford

Medical Administrator

Location: Princes Risborough Head Office & and travel to business locations in Buckinghamshire
Hours: 37.5 hours per week covering 5 days
Salary: £25,545 per annum

We are seeking an enthusiastic, organised, and proactive Medical Administrator to join our Primary Care Services Division. This is an exciting opportunity to support a range of community-based Planned Care Services, including:

• Intermediate Gynaecology
• Phlebotomy
• NHS Health Checks

Working under the guidance of the Lead Administrator, you will be a key point of contact for patients, clinicians, healthcare assistants, GP practices, hospitals, and external healthcare providers, ensuring the smooth delivery of high-quality patient services.

About the Role

As a Medical Administrator, you will play a vital role in supporting our clinical teams by delivering efficient and professional administrative services. You will be responsible for managing appointments, patient communications, referrals, clinic preparation, and maintaining accurate records while ensuring excellent patient care and confidentiality standards.

Key Responsibilities

• Booking and managing patient appointments and recalls using EMIS and other appointment systems
• Preparing administrative documentation for clinical sessions
• Typing patient correspondence, clinical letters, and appointment letters
• Managing patient enquiries professionally and efficiently
• Creating and processing hospital referrals using eRS
• Maintaining accurate data logs and spreadsheets
• Liaising with GP practices, hospitals, clinicians, and patients regarding appointments, tests, and reports
• Supporting the administration of multiple specialist clinics
• Ensuring patient records and information are maintained accurately and confidentially
• Assisting with the day-to-day administrative functions of the service

About You

We are looking for someone who:

• Has previous administration experience, ideally within a healthcare or NHS environment
• Has excellent communication and interpersonal skills
• Is confident using Microsoft Office packages, including Excel
• Has strong organisational skills and attention to detail
• Can prioritise workload and work effectively under pressure
• Demonstrates professionalism, discretion, and confidentiality at all times
• Has experience using EMIS Web and eRS (desirable but not essential)
• Enjoys working as part of a busy multidisciplinary team

What We Offer

• A supportive and friendly working environment
• Opportunities for training and professional development
• The chance to make a real difference to patient care within the local community
• Access to a diverse and rewarding role across a range of healthcare services

Benefits

• Generous NHS Pension Scheme – benefit from one of the UK's most valuable pension schemes, with an employer contribution of 23.7%, helping you build long-term financial security.
• 25 to 30 days annual leave, depending on length of service.
• Plus Bank holidays
• Employee Assistance Programme

Pay: £25,545.00 per year

Benefits:

• Company pension
• Employee discount
• Free parking
• Health & wellbeing programme
• On-site parking

Ability to commute/relocate:

• Princes Risborough, Buckinghamshire: reliably commute or plan to relocate before starting work (required)

Education:

• GCSE or equivalent (required)

Licence/Certification:

• Driving Licence (preferred)

Work Location: In person