Medical Staffing Coordinator jobs

An exciting, fixed term opportunity has arisen, to commence as soon as possible until 31 st March 2027, for a highly driven and motivated individual to become part of the Medical Workforce department at one of the largest and most prestigious NHS organisations.

Working as a Medical Recruitment Co-Ordinator, you will lead on Medical Recruitment Consultant vacancies for the directorates and be the main contact for any recruitment issues, queries or needs.

This post is in the Medical Workforce Team, a specialist service aiming to provide high quality expert advice for Doctors and Dentists and has a broad remit supporting the clinical groups. The postholder will provide an efficient and accurate recruitment processing service to ensure candidates are recruited in a timely manner, with all required pre-employment checks completed for Consultant Grade Doctors.

The post holder will support the services with the Consultant recruitment campaigns. They will be encouraged to initiate and discuss new ideas to improve the operational Medical Recruitment service and develop these with the Medical Workforce Team Leader and Medical Workforce Operations Manager

Guy’s and St Thomas’ NHS Foundation Trust comprises two of London’s best known teaching hospitals with a long history of high-quality care, clinical excellence and innovation, the Evelina London Children’s Hospital and community services in Lambeth and Southwark.

We are among the UK’s busiest, most successful foundation trusts. We provide a full range of local hospital and community services for people in Lambeth and Southwark, as well as specialist care for patients from further afield, including cancer, renal and cardiothoracic services.

We strive to recruit and retain the best staff as the dedication and skill of our employees ensure that our services are high quality, safe and patient focused.

To act as first point of contact for Consultant recruitment enquires for managers, staff and applicants giving initial advice and support on recruitment processes and specific information regarding campaigns within the team remit, referring to a Medical Workforce Team Leader where necessary.

Responsible for effectively co-ordinating the Trust’s Consultant recruitment campaign activities such as arranging Appointment Advisory Committee’s (CAC) panels, ensuring on-time delivery of longlisting, shortlisting, interview activities and effective communication throughout with applicants and hiring managers, in line with the Trusts KPI’s under the direction of the Medical Workforce Team Leader. Attend and facilitate all Appointment Advisory Committee’s (CAC’s).

To coordinate campaign activities for Locum and Substantive Consultants whilst providing effective communication to the Clinical Group/hiring manager and applicants, ensuring interviews follow pre-set plans adjusting arrangements as appropriate.

Follow up regarding un-completed activities to ensure on time delivery of campaign SLA’s.

Initiate and ensure that all pre-employment checks are carried out to Trust standards specifically (e.g. Right to Work, Identity verification, DBS/ISA registration, statutory registration, Occupational Health, references and all other pre-employment checks for both permanent and bank staff), using TRAC to facilitate this.

Process salary calculations for seniority on payscales where required.

Process work permits via the UKBA Sponsorship Management System applications ensuring new and defined work permits, processing payment, along with visa sponsorship extensions are issued in a timely manner under the direction of the Medical Workforce Team Leader.

Ensure information from shared systems is interpreted & recorded accurately.

Check for on-time completion of activities following up outstanding activities and completion of paperwork keeping managers always informed – escalating when appropriate.

Where appropriate, provide recruitment advice and referring to the Medical Workforce Team Leader or Operations Manager. Assist with all aspects of Recruitment and Selection as required to meet operational workflows across the department.

Process new starter information as required on ESR in line with payroll deadlines to ensure payment is made accordingly, and issue the Contract of Employment.

Provide support with Non-Consultant Grade recruitment and ESR new starter entry where necessary, and during Junior Doctor rotation periods, as directed by the Medical Workforce Team Leader.