Medical Support Secretary jobs in Wirral

The Department of Cellular Pathology is seeking to appoint a highly organised and motivated Cancer Pathway Tracker to join our busy and dedicated team. This is a key administrative role supporting the delivery of cancer services by ensuring that patients progress efficiently through their diagnostic and treatment pathways.

Working closely with Histopathology consultants, medical secretaries, cancer pathway teams, clinicians, MDT coordinators and wider multidisciplinary colleagues, the post holder will be responsible for the coordination and administration of a number of cancer Multidisciplinary Team (MDT) meetings.

The successful candidate will be responsible for tracking patients throughout their cancer pathway. They will be required to gather information from a variety of clinical and administrative systems and prepare MDT documentation.

The ideal candidate will have excellent IT and data management skills, a strong appreciation of data quality and accuracy, and experience of working within an administrative environment. Previous experience of MDT administration, cancer services, patient pathway tracking or NHS systems would be advantageous.

This is an excellent opportunity for an enthusiastic individual who is committed to delivering a high-quality administrative service and contributing to the effective management of cancer patient pathways within a busy Histopathology department.

The post holder is expected to develop and maintain effective working relationships with Trust wide services, including Clinicians, Clinical Nurse Specialists, MDT co-ordinators, other medical staff and medical secretaries to ensure all patients on a cancer pathway are identified and tracked for MDT.

• The post holder is required to liaise with clinical and administrative teams both within the Trust and tertiary centres to assist with patient investigations.
• Co-ordinate diagnostic investigations to ensure the delivery of patient care is of the highest standard.
• Act as the initial point for escalated histological results expected for MDT discussion.
• Expedite and track all specimens required for diagnostic discussion at MDT.
• Plan, co-ordinate and manage the pathology aspect of all MDT meetings.
• Have an understanding and knowledge of the relevant cancer tumour sites and patient pathways relating to histopathology.

Keep up to date with the National and local issues relating to cancer and the collection of cancer data.

Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.

We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women’s NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.

UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.

For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.

Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women’s Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK’s largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.

For roles at Liverpool Women’s, visit their careers page .

• Manage and maintain the document and data control process within

the Administration Team, using defined systems

• Issue any relevant progress reports to the appropriate Manager.
• Correlation of all documentation, logging, filing and distribution

accordingly, ensuring accurate audit trail is maintained.

• Control the quality system within the Administration Team, capturing all

relevant processes, and review regularly.

• To attend and minute meetings as and when required, maintain a log of

required actions and decisions.

• To pro-actively manage the actions log providing updates as required

by the appropriate Manager.

• Provide administrative support to the Administration Team in all

aspects of work . This will also include the co-ordination of diaries,
arrangement of meetings, venues and catering requirements etc.

• Undertaking general administration duties including typing,

photocopying, distributing and filing all correspondence, dealing with
incoming mail and telephone calls/enquiries.

• Maintain an effective ‘bring forward’ system, ensuring that deadlines

are adhered to and action is taken as appropriate.

• Provide secretarial support to the Administration Team as and when

required.

• Carry out any other relevant duties that may be requested to ensure

the systems within the Project Office are under control.
Communication Skills

• The post holder should display excellent written and verbal

communication skills in liaising with other team members, Trust
personnel and external bodies.

• The ability and commitment to work as an effective team member.
• The post holder should display professionalism when representing the

department.
General

• Support the Manager in
• induction and supervision of new staff
• implementing existing policies and procedures.
• Co-operate fully in the introduction of new technology and of new

methods of working as appropriate to the post holder.

• Continuously update knowledge of new trends and maintain and

improve knowledge and competence, through self-development.

• Undertake all mandatory training as required by the Trust.

Education and training development

• Undertake all mandatory training as required by the Trust.