Ministry of Defence in Medical jobs

The Team Administrator role will support the SZC team by taking responsibility for the OnBoarding, vetting and compliance on the project to meet client approval processes and the SQEP (suitably qualified experienced person) procedures and monitoring the ongoing compliance for all who have site access.

Principal Accountabilities, Activities and Decisions

• To engage with the relevant stakeholders to ensure an efficient and effective OnBoarding process.
• Collecting and storing workforce data on the WIMS system.
• Complete the on-boarding process from start to finish, ensuring key stakeholders are updated each way of the process to ensure workforce labour plans and resourcing plans can be managed.
• Ensuring all staff, workforce and supply chain proposed to join the project have had their competencies assessed and verified in line with the SQEP (Suitably Qualified Experienced Person) procedure and approving individuals for appointment to the project.
• Collating and checking information required for the SZC pre-employment screening and submitting applications via the WIMS system for approval. Monitoring progress through to approval stage.
• Booking employees onto the HPC induction
• Ensuring Drugs & Alcohol testing has taken place for all new hires
• Ensuring pre-placement medical questionnaire and safety critical medicals (where required) have been complete.
• Oversee and manage post requisite requirement set by the client.
• Support the People partner to complete the process for role requisitions and gaining PID for OnBoarding new staff.
• Liaising with recruitment team and supporting with hiring and onboarding of new staff
• Liaising with people partners to help set up new starts with IT and access to the new starter share point.
• Maintain full confidentiality of sensitive business issues

Knowledge & Skills

Essential

• Ability to collaboratively work with other teams
• Ability to work on own initiative as well as part of a team
• Ability to organise, multi-task and prioritise
• Experience of office working
• Excellent organisational skills
• Administration experience
• Experience of using Office 365

Desirable

• Knowledge of the WIMS system
• Understanding of government level security
• Understanding of competencies and qualification
• Compliance auditing

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more…

Balfour Beatty’s Major Projects business is delivering some of the UK’s most complex and iconic infrastructure projects including HS2, the new high-speed railway and the first nuclear power station in a generation, Hinkley Point C. Using the latest technology, we’re driving productivity and creating a lasting legacy by delivering sustainable solutions that strengthen communities.

From consultancy and design, to all aspects of construction and maintenance. We have the proven expertise to deliver large-scale projects safely and successfully.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com