Part Time Secretary jobs in Haywards Heath RH17

The Appointment

We are seeking a highly organised and proactive Administrative Assistant to provide efficient administrative support with a particular focus on assisting the Sports Department. This role is ideal for someone who enjoys working in a busy school environment, is detail-oriented, and can manage a variety of administrative tasks effectively.

The post-holder will play an important role in ensuring the smooth running of day-to-day administration and will support the coordination of sporting fixtures, events, communications and records.

Job Title: Part-Time Administrative Assistant

Reporting to: Head

Key Tasks and Responsibilities

General Administration:

• To provide general administrative support to the school office and wider team.
• To manage email correspondence and distribute information as required.
• To maintain accurate records and filing systems, both electronic and paper based.
• To prepare letters, forms, reports and other documentation.
• To assist with data entry and updating school databases.
• To handle photocopying, scanning and document preparation.
• To support the organisation of meetings and events where required.

Sports Department Support:

• To assist with the administration and organisation of sports fixtures, tournaments and events.
• To maintain sports calendars, schedules and fixture information.
• To prepare and distribute communications to parents, staff and visiting schools regarding sporting activities.
• To update and maintain team lists, transport arrangements and consent records.
• To support the recording and reporting of sports results and achievements.
• To assist with ordering and maintaining sports-related resources and equipment records.
• To liaise with staff regarding sporting events and administration requirements.

Skills and Qualifications:

Essential

• Previous administrative experience.
• Excellent organisational and time-management skills.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Competent in Microsoft Office applications, including Word, Excel and Outlook.
• Ability to work independently and manage priorities effectively.
• Professional, friendly and approachable manner.

Desirable

• Experience working within a school or educational setting.
• An interest in sport and an understanding of school sports administration.
• Experience using school management information systems.

Application Procedure:

Applications should be made using the application form.

Application forms are available from the College website www.lancingcollege.org.uk.

Please send any emails to recruitment@lancing.org.uk.

A full curriculum vitae and the names, addresses and telephone numbers of a minimum of two referees, one of whom should be the candidate’s current or most recent employer should be included with the application.

Closing date: 1 September 2026

Interviews: w/c 7 September 2026

Informal conversations about the post may be arranged with the Head, Francesca Milling, at worthing@lancing.org.uk

The College reserves the right to call individuals to interview prior to the closing date for applications.

Terms and Conditions:

• Hours of work are 6 hours per week hours to be worked Monday, Wednesday and Friday 9.00am – 11.00am, although we can offer some flexibility for the right candidate.

Pay: £14.24 per hour

Benefits:

• Company pension
• On-site parking

Work Location: In person