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Private Medical Secretary jobs in Guildford GU3

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    • Confidence to support Front of House when needed.
    • Answer incoming phone calls and provide excellent patient service.
    • Input and update patient records.
    • Previous medical secretary experience is preferred.
    • Liaising with private consultant personal assistants, hospitals, and clinics to manage timely referrals.
    • Scanning and photocopying confidential documents.
    • Assisting with file opening, including inputting party details and producing engagement letters.
    • Experience liaising with private hospitals and private medical insurers.
    • Experience working within a private medical practice.
    • Strong knowledge of medical terminology and clinical correspondence formatting.
    • Proven experience in a medical secretarial or administrative role within a…
    • We also offer great benefits including 28 days’ annual leave, private medical insurance, income protection, life assurance, firmwide bonus scheme and a generous…
    • The Company Secretarial Assistant plays a pivotal role in providing full company secretarial and general administrative support to the Group Company Secretary.
    • This is an excellent opportunity to blend technical legal expertise with business development and client engagement.
    • Conduct legal research as required.
    • Key role – TCO, patient conversion from inquiries, increase referrals to the practice via liaising with local and outreach practices, weekly performance…
    • This role is vital in supporting our mission to provide outstanding resident service and efficient property operations.
    • You ensure a quality service for potential self-pay patients including the accurate and timely response to self-pay enquiries from patients, consultants,…
    • Liaise with medical secretaries, consultants, and internal teams.
    • Woking Hospital | Customer Service | Permanent contract | Full time |.
    • You are an experienced and highly capable Practice Manager or Private Medical Secretary with a strong background in UK private healthcare.
    • The post holder will be liaising closely with other private care teams, Consultants, Medical Secretaries and the International Patients Team.
    • Answering inbound calls, returning voicemails and responding to patient, GP and consultant secretary queries.
    • Managing walk-in patients and new referrals.

Job Post Details

Private Medical Secretary - job post

The Whiteley Clinic
Guildford GU2
£24,500 a year - Permanent, Full-time
Responded to 75% or more applications in the past 30 days, typically within 1 day.

Job details

Pay

  • £24,500 a year

Job type

  • Permanent
  • Full-time

Shift and schedule

  • Monday to Friday

Location

Guildford GU2

Benefits

Pulled from the full job description

  • Annual leave
  • Employee discount
  • Free parking
  • Company pension
  • Private medical insurance
  • Cycle to work scheme
  • Company events

Full job description

The Whiteley Clinic is a world-renowned Varicose Vein Clinic. We are a research-led clinic with a modern facility and a team of skilled specialists including Aesthetic Practitioners, Sonographers, and Consultant Surgeons.

Job Opening: Private Medical Secretary

Key Requirements:

  • Excellent phone etiquette
  • Administrative skills
  • Ability to multitask and organise
  • Willingness to learn
  • Confidence to support Front of House when needed

Main Duties and Responsibilities:

  • Answer incoming phone calls and provide excellent patient service
  • Book appointments and procedures using the clinic’s booking system
  • Assist with front desk duties including greeting patients and managing daily clinic operations
  • Input and update patient records
  • Handle deposits and payments, ensuring accurate entry into the system
  • Arrange follow-up appointments and send confirmations/reminders
  • Prepare patient files and paperwork for upcoming clinic days
  • Retrieve and organise patient notes as needed
  • Generate quotation letters when required
  • Assist with audiotyping and checking doctor’s letters via Lexicom
  • Attend training sessions to meet mandatory and personal development needs
  • Participate in annual performance reviews and goal setting

Terms and conditions

  • Permanent full time position with a probation period of 3 months
  • Attend training at our Guildford clinic.
  • Hours of work: Full time between 8-5:30pm, Monday to Friday (37.5 hours per week)
  • Salary: £24,500
  • 25 days of annual leave + 1 day for your birthday and Bank holidays
  • Private Medical Cover - Bupa
  • Canada Life Cover
  • Yearly appraisal
  • Company pension
  • On-site free parking
  • Cycle to work schemes

Job Types: Full-time, Permanent

Pay: £24,500.00 per year

Benefits:

  • Company events
  • Company pension
  • Cycle to work scheme
  • Employee discount
  • Free parking
  • On-site parking
  • Private medical insurance

Ability to commute/relocate:

  • Guildford GU2: reliably commute or plan to relocate before starting work (required)

Experience:

  • Medical Receptionist: 1 year (required)

Work Location: In person

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