Private Medical Secretary jobs in Guildford GU3

The Whiteley Clinic is a world-renowned Varicose Vein Clinic. We are a research-led clinic with a modern facility and a team of skilled specialists including Aesthetic Practitioners, Sonographers, and Consultant Surgeons.

Job Opening: Private Medical Secretary

Key Requirements:

• Excellent phone etiquette
• Administrative skills
• Ability to multitask and organise
• Willingness to learn
• Confidence to support Front of House when needed

Main Duties and Responsibilities:

• Answer incoming phone calls and provide excellent patient service
• Book appointments and procedures using the clinic’s booking system
• Assist with front desk duties including greeting patients and managing daily clinic operations
• Input and update patient records
• Handle deposits and payments, ensuring accurate entry into the system
• Arrange follow-up appointments and send confirmations/reminders
• Prepare patient files and paperwork for upcoming clinic days
• Retrieve and organise patient notes as needed
• Generate quotation letters when required
• Assist with audiotyping and checking doctor’s letters via Lexicom
• Attend training sessions to meet mandatory and personal development needs
• Participate in annual performance reviews and goal setting

Terms and conditions

• Permanent full time position with a probation period of 3 months
• Attend training at our Guildford clinic.
• Hours of work: Full time between 8-5:30pm, Monday to Friday (37.5 hours per week)
• Salary: £24,500
• 25 days of annual leave + 1 day for your birthday and Bank holidays
• Private Medical Cover - Bupa
• Canada Life Cover
• Yearly appraisal
• Company pension
• On-site free parking
• Cycle to work schemes

Job Types: Full-time, Permanent

Pay: From £24,500.00 per year

Benefits:

• Company events
• Company pension
• Cycle to work scheme
• Employee discount
• Free parking
• On-site parking
• Private medical insurance

Ability to commute/relocate:

• Guildford GU2: reliably commute or plan to relocate before starting work (required)

Experience:

• Medical Receptionist: 1 year (required)

Work Location: In person