SAP Vendor Invoice Management jobs

We are looking for a Purchase Ledger Administrator to join our team in Royston. You will have previous experience with purchase ledger and be able to build excellent relationships with people internally and externally.

We are looking for a Purchase Ledger Administrator for the Finance department at Sartorius. In this role, you will be responsible for all aspects of purchase ledger, playing a vital role in the monthly management accounts and year end statutory accounts. You will be working in a supportive, friendly, busy environment, where you will be exposed to a range of different tasks and responsibilities i.e.: invoice processing, making payments, checking outstanding debit balance accounts, and supplier statement reconciliations.

This is a great role for someone who is looking to grow their purchase ledger experience and work in a supportive team, whilst working for an expanding, innovative company.

The team consists of 10 professionals, and we are looking forward to shaping the future with you. This position is full – time based at our site in Royston, with hybrid working available.

Grow with us – Your Responsibilities

• On a daily basis you will have full responsibility of the purchase ledger and verification of accuracy of all postings including full accountability of end of year records

• You will set up and amend vendor records in the SAP system

• You will be part of a team that covers 8 entities across the UK & Ireland

• You will process planned (Purchase Orders) and unplanned (non – purchase order) supplier invoices according to Sartorius authorization and approval structure via SAP X – Flow system

• Amend bank details in line with Sartorius Fraud control policy

• You will prepare month end accounts payable reconciliations including reconciliation of supplier statements

• Staff Expenses – finance approval of personal and Company credit card staff expense via Concur, managing employee queries. Issuing Corporate Cards and Virtual Credit Cards, responsible for paying the external corporate card providers invoices and managing employee queries

• Managing and maintaining relationships with suppliers, managing supplier expectations

• Supplier queries - dealing promptly with external supplier queries by phone and email, as well as internal queries interacting with Procurement and other departments

• Reconciliations – preparing month end account payable reconciliations. Reconciliations of supplier statements

• Control and maintenance of GR/IR account (goods received not invoiced/Invoice and no GRN)

• Managing down payments and debit balances

• Clearing of Intercompany vendor/customers balances where appropriate

• Payments – processing of daily supplier BACS payments, ad hoc manual/urgent payments

• Actively participate in monthly balance sheet reconciliation meetings

• Holiday cover for other team members

What will convince us

• You may have A levels in Maths and English

• Previous experience with purchase ledger or accounts

• Previous supervisory/team lead experience would be beneficial

• Previous experience with expenses and credit cards management

• Experience using Excel at an intermediate level

• Strong communication skills and the ability to build relationships with internal and external stakeholders

• Highly organised, able to take ownership of varied processes and tasks

• Ability to prioritise workload

• Keen to learn new skills and processes

• Good at working independently as well as a team player

• Experience with SAP and Concur is desirable

In order to commence working with us, the successful candidate will have the right to work in the UK.

What we offer

As a growing global life science company, stock listed on the German TecDAX, Sartorius offers a wide range of benefits:

• Personal and Professional Development: mentoring, leadership programs, LinkedIn Learning, internal seminar offerings

• Making an impact right from the start: Comprehensive onboarding, including a virtual online platform – even before joining

• Welcoming Culture: Mutual support, team-spirit and international collaboration; communities on numerous topics such as coaching, agile working and businesswomen network

• Health & Well-Being: Wide section of health and well-being support such as healthcare plans and health assessment services

Royston

Benefits

Attractive Working Conditions:

• 37.5 hours working week

• 25 days annual leave, plus public holidays

• Free parking on site

• Annual option to buy, sell or carry forward annual leave

• Free hot and cold drinks

• Regular social events and free exercise classes

• Competitive benefits package, including:

  • Group Personal Pension Plan

  • Private Medical Insurance

  • Private Dental Insurance

  • Group Life Assurance

  • Group Income Protection

  • Cycle to work scheme