Scientist Training Officer jobs

MAJOR RESPONSIBILITIES
This position supports the design and implementation of the following IUCN standards for Performance and Accountability within projects in which IUCN is the executing agency/entity:

• The design and implementation of planning, monitoring and evaluation approaches and instruments at proposal stage and in accordance with IUCN’s requirements (e.g., situation analysis, risk analysis, theory of change (ToC), logical framework, indicator selection, performance measurement framework, monitoring evaluation and learning plan, baselines, surveys, etc.).
• The implementation of monitoring, evaluation and learning activities, in coordination with the project team.
• Input and analysis to aspects of project reporting to donors, namely against project results framework and indicators. Project donor reporting is the responsibility of the Project Manager.
• Input to the project(s) contributions to institutional reporting against IUCN indicators. Institutional reporting is the responsibility of the Country Office / Programme Manager.
• The facilitation of adaptive management and learning throughout the project(s) based on monitoring and evaluation data and findings.
• The facilitation of risk analysis processes on a quarterly basis, based on the project´s risk register defined for the project.
• Support the project manager to monitor and update the project´s data and status in the IUCN Project Portal.
• Input to the finalisation and closure of projects according to IUCN requirements.
• The management of required independent project evaluations, including contribution to ToRs development, review of evaluation deliverables, facilitation of preparation of management response, and overall support on evaluation management when required.

Working under the direct supervision of the Centre Monitoring, with technical guidance from the Centre Monitoring, Evaluation and Learning Coordinator, the Project MEAL Officer is responsible for the design and implementation of planning, monitoring, evaluation, and learning processes that ensure adequate measure of the project’s/projects’ performance against donor and IUCN performance standards. This includes developing, managing, and implementing the project’s planning, monitoring, and evaluation components, contributing to the development of respective workplans and budgets to ensure sufficient resourcing for performance and accountability related activities, and facilitating learning processes with the project team(s).

Project MEAL Officer is also responsible for the management and implementation of the project performance management and accountability efforts, coordinating the activities and inputs of project team members including with partners and IUCN Members. She/he/they will ensure quality assurance and alignment with institutional policies, practices, standards, and systems, including the Project Guidelines and Standards (PGS), the Project Appraisal and Approval System (PAAS), and other donor specific contractual requirements.

She/he also supports the relevant Project Manager / Country Representative / Programme Manager in ensuring that project risk management and environmental and social safeguards under the IUCN Enterprise Risk Management Policy and the IUCN Environmental and Social Management System (ESMS) are embedded in the design of the intervention and effectively implemented.

As a subject matter expert on performance, planning, monitoring, evaluation, and learning, she/he/they provides technical support and capacity development to project managers and project team members.

SPECIFIC DUTIES

Design and planning
1. Through technical expertise and operational guidance, support the Project Manager / Country Representative / Programme Manager on designing and planning, leading on the theory of change, results framework, and monitoring and evaluation plan.
2. Ensure alignment of the intervention results and indicators with IUCN strategic goals and priorities (global, regional, national, and thematic) and with the principles laid out in the One Programme Charter.
3. Lead the design and development of monitoring tools, including quantitative and qualitative indicators, and MEAL processes.
4. Provide input on the level of effort and resources required to support all planned performance and accountability activities.
5. Support the formulation of baseline measures and targets during proposal writing, project inception, and throughout project implementation.

Implementation, monitoring and reporting
6. Manage and coordinate the conduct of performance and accountability activities in a timely and efficient manner.
7. Support the implementation of monitoring tools and processes to ensure that activities are on-track and contributing to the achievement of stated performance objectives, results, the IUCN Programme, and contractual obligations.
8. Ensure that the performance measurement framework enables accurate and effective quantitative and qualitative measurement of progress and delivery of the project, through the development of baseline measurements, time bound milestones and targets, and clear indicators for measuring progress and results.
9. Coordinate across the members of the project team(s) to collect, analyse, and synthesize data and information to monitor and assess performance to support reporting and decision making. This can include coordinating with partners and IUCN Members.
10. Provide technical advisory, operational guidance and capacity building to the project team(s) and project manager(s) on performance and accountability to support implementation and adaptive management, including on appropriate monitoring and data collection methods and tools.
11. Advocate for and facilitate the proactive use of performance and results information in decision-making and adaptive management across the project through the preparation of technical inputs from monitoring data and as a subject-matter expert on performance dashboards.
12. Prepare technical inputs and/or contribute to drafting reports, and other evidence-based communications on progress internally and to the donor, by coordinating, controlling quality and synthesizing monitoring and reporting data.
13. Identify and contribute to mitigation of risks, supporting the Project Manager(s) in the development of risk management tools and ensure project risk register is regularly monitored and updated.
14. Support the project manager(s) to maintain accurate project data in the IUCN Programme and Project Portal.
15. Support the Project Manager(s) in meeting IUCN requirements for formal project finalisation and closure (standards for documenting outcomes and lessons learned).

Evaluation and learning
16. Manage independent evaluations of the project in coordination with the Centre MEL Coordinator (who plays an assurance role): draft evaluation ToRs, provide technical inputs, provide quality assurance on evaluation deliverables, contribute to facilitation or drafting of management responses and ensure projects comply with the IUCN Evaluation Policy requirements for evaluation at midterm and end of the project.
17. Support and provide inputs to supervision missions, including providing analyses or reports of progress against indicators. May be occasionally requested to participate in supervision missions of other projects.
18. Advocate for and facilitate the proactive use of monitoring and evaluation information to support data-driven project management at all stages of the project cycle (promoting adaptive management and learning).
19. Promote project, programme and institutional learning through the design and facilitation of internal evaluative work, learning events or other mechanisms that capture, synthesize and share lessons and best-practices.
20. Contribute to communications with information stemming from the monitoring, evaluation and learning system.

Other duties
21. Build capacity of project team staff, partners and Members on MEL through ongoing training and coaching.
22. Share lessons, provide advice, raise issues, and identify current or emerging risks to the implementation of the policies and controls – with both direct and functional line managers.
23. Carry out other relevant tasks assigned by, and mutually agreed with, the direct and functional line managers.

Please Note: The above TORs contain the main responsibilities and duties of this position. However, in an ever-evolving organisation such as IUCN staff members are expected to show flexibility in their approach to work and be willing to undertake other tasks that are reasonably allocated to them, but which are not part of their regular TORs. Where any task becomes a regular part of staff member’s responsibilities, the TORs should be changed in consultation between the manager, the staff member, and the HR Unit. Any one of the three may initiate the consultation.