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Secretarial jobs in Southampton

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    • Provide secretarial support to the Legal team as well as delivering excellent service to our clients.
    • We are looking for a full time responsible Receptionist/…
    • Administrative Excellence: Advanced Microsoft Office skills (particularly Word) and experience in a close-knit administrative or secretarial team.
    • Salary: £25,000 per annum plus benefits *.
    • Support the effectiveness of the Company Secretarial team based in New Milton.
    • Providing full administrative and secretarial support to Fee Earners.
    • You will provide high-quality administrative and secretarial support to the team.
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    • Proven experience in a similar administrative or secretarial role.
    • Provide comprehensive administrative support to senior management, including diary and email…
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    • Provide comprehensive corporate secretarial support to ensure compliance with company regulations.
    • Prepare and maintain accurate records, including meeting…
    • Assisting with updating the statutory registers and with general company secretarial services;
    • Hours - Monday to Friday, 37.5 hours per week with flexible,…
    • You will perform reception, administration, and secretarial duties efficiently and effectively on behalf of the client and their contractors.
    • Transition of the client or individual client entities, coordinating with other internal service teams e.g. company secretarial services and accounting;
    • Client Portfolio Responsibility: Take responsibility for corporate secretarial services to allocated client portfolio, ensuring full compliance with statutory…
    • Support the effectiveness of the Company Secretarial team based in New Milton.
    • Issue membership certificates to new owners.
    • This role reports to a Property Transfer Team Leader.
    • Communicate professionally with customers, solicitors and clients over the telephone and via email.
    • Providing comprehensive administrative and secretarial support to the Employment team and wider Commercial Group.
    • Competitive salary and benefits package.
    • Previous secretarial or administrative experience.
    • The successful candidate will provide administrative and secretarial support to GPs and clinical staff,…
    • Experience of secretarial and office administration work – preferably in the social care sector.
    • The salary for the role is £26,838 per annum (pro rata) and…

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Job Post Details

Receptionist/Administrative Assistant - job post

Bells Solicitors
5 Market Place, Romsey SO51 8XF
£23,132 - £25,000 a year - Permanent, Full-time
Responded to 51-74% of applications in the past 30 days, typically within 3 days.

Job details

Pay

  • £23,132 - £25,000 a year

Job type

  • Permanent
  • Full-time

Location

5 Market Place, Romsey SO51 8XF

Full job description

We are looking for a full time responsible Receptionist/Administrative Assistant to deliver efficient secretarial and administrative support in a well-organised and timely manner.

This role involves working closely with secretaries and solicitors, handling various tasks to streamline their work and communications. As an individual contributor, you will provide personalised assistance, ensuring smooth operations and effective communication.

We require someone who is proactive, detail-oriented, and possesses exceptional organisational and communication skills.

  • Covering reception during lunchtimes and holidays.
  • Provide secretarial support to the Legal team as well as delivering excellent service to our clients
  • Undertaking the tasks of receiving calls and taking and forwarding messages
  • Handling secretaries’ and solicitors’ requests and queries appropriately
  • Maintain diary, arrange meetings and appointments and provide reminders
  • Transcribing legal documentation
  • Adhoc Scanning and organising
  • Maintain discretion and confidentiality, adhering to GDPR and Money Laundering regulations

For the role you must be computer literate and confident in using Outlook, Word, and Excel and become confident with using our case management system. You must be able to remain calm and efficient in a busy office environment.

Attention to detail is paramount and proficiency in spelling and grammar is essential. The ability to give an excellent service to clients at all times is imperative.

Successful candidates will have previous experience supporting a busy team, be personable, articulate, and enjoy working both in an individual role and as part of a team.

Job Types: Full-time, Permanent

Pay: £23,132.00-£25,000.00 per year

Ability to commute/relocate:

  • Romsey SO51 8XF: reliably commute or plan to relocate before starting work (required)

Experience:

  • working in a law firm: 1 year (required)

Language:

  • English (required)

Work Location: In person

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