Secretary jobs in Chichester

Job Title - Admin Assistant

Salary - £26,347 FTE / £19,321.13 pro-rata

Hours - 27.5 hours per week Mon-Fri (8.00 - 13.30)

Thank you so much for your interest in becoming an Administration Assistant at Stepping Stones Nursery.

We are incredibly ambitious for our children and are passionate about educating ‘the whole child’ and providing a memorable and magical Nursey experience. Over the last few years, Stepping Stones has gone from strength to strength, and we want to carry on that drive in our effort to provide the education that our children deserve.

I hope you find all the information you need in the following pack but please do not hesitate to contact the Nursery if you have any questions. I would love the opportunity to take you on a tour and answer any questions you may have.

Good luck with your application and thank you again for considering Stepping Stones; we look forward to hearing from you.

Role Purpose:

The role is responsible for delivering high-quality administrative support to ensure the efficient and effective operation of the school. By managing a range of essential functions, the role enables managers and staff to remain focused on the core objective of providing outstanding educational outcomes for children.

The postholder will play a key role in fostering a safe, well organised, and welcoming environment for all members of the Nursery community, including children, staff, and visitors. Their contribution will be integral to the smooth functioning and overall success of the setting.

Main Duties and Responsibilities

General duties

Perform a range of general administrative duties, including but not limited to filing, photocopying, answering and transferring telephone calls, scheduling appointments, and taking and distributing messages to appropriate staff members.

Provide administrative support to the senior leadership team as required.

Ensure all visitors to the Nursery are welcomed in a professional and courteous manner, provided with appropriate refreshments and resources, and directed to the relevant areas of the premises.

Planning and coordination of new parent meetings, and other Nursery events.

Support the organisation of Nursery trips, ensuring arrangements are made in a timely and efficient manner.

Collect, manage, and securely store completed forms and documentation received from parents and carers.

Coordinate the distribution and dispatch of incoming and outgoing post/emails.

Provide administrative support to staff as required, ensuring tasks are completed accurately and promptly.

Maintain accurate and up-to-date records in accordance with the Nursery’s records retention schedule and data protection legislation, always ensuring confidentiality and information security.

To manage and guarantee the effective operation of the Nursery meal ordering system.

Processing online purchase orders and inputting invoices into the financial system, ensuring compliance with the Nursery’s procurement procedures and financial regulations.

Support the administration of Early Years funding.

Support administration and compliance of the Nursery website.

Admissions administration

The administration of the Nursery’s enrolment process, acting as a key point of contact for prospective parents and ensuring smooth administration.

Communicate effectively with prospective parents, providing clear and helpful information throughout the admissions process.

Filing and organisation of all admissions related documents.

Support with enquiries from prospective parents via phone and email providing information about the Nursery and admissions procedures. The administration of registration forms, ensuring accurate record keeping of prospective and new children.

The maintenance and update of the admissions database with accurate information, including children’s records and contact details.

Other duties

Contribute actively to the overall ethos, aims, and values of the Nursery, supporting its mission and vision.

Engage in relevant training and continuous professional development activities as required to enhance skills and knowledge.

Attend and participate in appropriate staff meetings.

Demonstrate courtesy, respect, and professionalism in all interactions with children, staff, parents, and visitors.

Maintain a professional and positive personal image, contributing to a welcoming and inclusive Nursery environment that promotes equality of opportunity.

Promote and uphold the health, safety, and well-being of children, staff, and visitors in accordance with relevant legislation and Nursery policies.

Support the implementation and development of Nursery policies, practices, and procedures in alignment with the Nursery’s values and strategic objectives.

Safeguarding

Promoting and safeguarding the welfare of children and young persons adhering to and always ensuring compliance with the Nursery’s Safeguarding Policy.

Control access to the Nursery in line with the Nursery’s safeguarding procedures, including signing in visitors, checking identification as necessary, issuing passes and notifying them of safeguarding and safety procedures

Pay: £26,347.00 per year

Benefits:

• Company pension
• Employee discount
• Free parking
• On-site parking
• Sick pay

Education:

• GCSE or equivalent (required)

Language:

• English (required)

Work Location: In person