Secretary jobs in Swindon

Working within a job share the School Secretary is responsible for managing the day-to-day running of the School Office and acting as the first point of contact for parents and visitors to the School, presenting the school in an efficient and professional manner. The School Office is open from 7.30am to 6pm with the school secretary covering 8am to 4:30pm. As it is a job share there is some flexibility in working hours and days.

We are looking for candidates who are:

• Highly organised, efficient and effective, with a positive attitude.
• Excellent communicators with the ability to build relationships with pupils, parents and colleagues.
• Enthusiastic, caring and willing to contribute to all aspects of school life.

Hours, Salary & Benefits:

Hours: Permanent contract, term time only. 3 days a week/24 hours. 8am - 4:30pm.

Salary: £13.26 ph / £12,729.60 pa

Start date: As soon as possible

Benefits:

• Means tested staff discount
• 5% employer pension
• Complementary lunch during term time cooked on site by our inhouse chefs
• Pro-rata paid holiday and bank holidays
• Access to the group's counselling scheme
• Free on site parking
• Friendly and supportive staff room
• Personal accident at work cover
• Shopping discount card
• Opportunities for career development within the Wishford group of schools

Key Responsibilities:

• Take responsibility for the effective management and organisation of the School Office.
• To maintain confidentiality at all times including implementing data protection policies, security of information and confidential files.
• To maintain an up to date and accurate pupil and staff database on the school management information systems.
• To lead First Aid in the school and be responsible for keeping accident records and reporting, pupil medicine records and first aid kits. This will also include overseeing individual pupil care plans, allergy and dietary information and liaising with staff and parents.
• To maintain secure procedures for admitting visitors to the school including operating the main gate when any visitors arrive, signing in and checking out all visitors, issuing of visitor badge, etc.
• To maintain accurate registers of children on site and attending after school clubs, trips and sporting events.
• Ensure processes are in place to monitor attendance and punctuality, including providing information for the Senior Leadership Team.
• To carry out administrative tasks as required by the Head / School Business Manager.

Person Specification:

• A highly organised, efficient and effective individual, with a positive attitude.
• Excellent communication skills and the ability to build relationships with pupils, parents and colleagues.
• Enthusiasm for education and a willingness to contribute to all aspects of school life.
• An understanding of the confidential nature of the role, strong ethics and a total commitment to maintaining confidences.
• Strong IT skills.
• Accuracy and attention to detail.
• Previous administrative experience is essential, experience in educational settings would be an advantage but not essential.
• A Paediatric/Emergency First Aid at Work qualification would be an advantage, but training can be given.

For full details and to apply, please head to eteach - https://www.eteach.com/careers/cricklademanorprep/job/school-secretary-1569127

Pay: £12,729.60 per year

Benefits:

• Company pension
• Employee discount
• Free parking

Work Location: In person