Secretary jobs in West Sussex
Personal Assistant to the Head of Pre-Prep & Pre-Prep Secretary
Urgently neededNewHoe Bridge SchoolWoking GU22 8JE3 hires made in past 30 days- Experience of organising meetings, including preparing agendas, taking minutes and following up on actions.
- The successful candidate will also act as the Pre-…
- Jago ConsultantsWorthing
- You’ll play a key role in keeping transactions moving smoothly from instruction through to completion, including:
- Handling AML checks and onboarding processes.
- Jago ConsultantsBrighton
- Schedule appointments, court dates, and meetings while maintaining an organized calendar for attorneys.
- The ideal candidate will possess strong analysis skills,…
- Christopher BrianWorthing
- Sick pay
- Bereavement leave
- Free parking
- Work from home
- Enhanced maternity leave
- In this role, you'll support experienced conveyancers while managing your own delegated residential property matters, helping clients move smoothly through the…
- WSCCCrawley
- Transport links
- The school operates a minibus service for staff at the start and end of the day serving the three stations in Crawley (Ifield, Crawley and Three Bridges).
- WatesLeatherhead
- Company pension
- Private medical insurance
- Car scheme
- As Executive Assistant to the Chief People Officer, you'll provide proactive, high-quality support across diary management, stakeholder coordination, meeting…
- View all Wates jobs - Leatherhead jobs - Executive Assistant jobs in Leatherhead
- Salary Search: Executive Assistant -FTC salaries in Leatherhead
- See popular questions & answers about Wates
Private Medical Secretary
Often replies in 3 daysThe Whiteley ClinicGuildford GU2- Annual leave
- Employee discount
- Free parking
- Company pension
- Private medical insurance
- On-site parking
- Hours of work: Full time between 8-5:30pm, Monday to Friday (37.5 hours per week).
- Answer incoming phone calls and provide excellent patient service.
- Allison Jeffery Skin Health and Laser ClinicWithdean BN1 5EG
- Free parking
- Flexible schedule
- Casual dress
- On-site parking
- One session per week flexible hours, 6 months .
- Schedule appointments, court dates, and meetings while coordinating with clients and external agencies.
Patient Concierge and Medical Secretary
Urgently neededPantheons ClinicEast Grinstead RH19 3EB- Employee discount
- Sick pay
- Free parking
- Company pension
- Discounted or free food
- On-site parking
- Answer incoming calls promptly, addressing inquiries or directing them to appropriate team members.
- We are seeking a dynamic and compassionate Patient Concierge…
- Christopher BrianChichester
- Sick pay
- Cycle to work scheme
- Enhanced maternity leave
- Enhanced paternity leave
- In this role, you'll provide secretarial and administrative support to a busy Personal Injury team, helping fee earners deliver an efficient and professional…
- YourRecruitRedhill RH1
- Preparing reports, presentations and meeting papers.
- Managing executive diaries and meetings.
- Redhill* (occasional travel to South Croydon).
- NRLWoking GU21 5BJ
- We are seeking an experienced Secretary to join a leading organisation within the Oil and Gas sector on a contract basis in Woking.
- Pin Point RecruitmentEpsom
- Pay - £13.45 per hour*.
- Opening and closing the centre.
- Assisting the Manager with administrative tasks.
- TN RecruitsWorthing BN11 1UR
- Company pension
- Support Residential & Commercial Property Fee Earners.
- Competitive salary of £25,000 - £30,000 DOE.
- 23 days' holiday plus bank holidays.
- TN RecruitsWorthing BN11 1UR
- Company pension
- Support Residential & Commercial Property Fee Earners.
- Competitive salary of £25,000 - £30,000 DOE.
- 23 days' holiday plus bank holidays.
- Jago ConsultantsHaywards Heath
- Company pension
- Managing the Senior Partner’s diary, scheduling meetings, calls and travel arrangements.
- Coordinating meetings and monitoring follow-up actions.
Job Post Details
Personal Assistant to the Head of Pre-Prep & Pre-Prep Secretary - job post
Job details
Job type
- Permanent
- Full-time
Location
Full job description
Required for September 2026
Full time
Hoe Bridge School is seeking an experienced and highly organised Personal Assistant to provide professional support to the Head of Pre-Prep. The successful candidate will also act as the Pre-Prep Secretary. The role plays a pivotal role in ensuring the smooth running of the Head of Pre-Prep’s office, contributing to the effective leadership of the department, and supporting both day-to-day operations and strategic initiatives.
This role requires a well-qualified and energetic person who has the ability to multi-task in a fast-paced environment. We are seeking someone with vision, purpose, warmth and humour, who works positively with colleagues and has excellent organisational and administrative skills. Working at the centre of everything that goes on in our busy and dynamic Pre-Prep Department, you will have exceptional communication skills and will play an integral role in the successful day-to-day running of our busy school. Attention to detail and excellence in client service are essential to the role. Good personal presentation, a friendly disposition and a willingness to participate in school life are considered important qualities for this position.
Candidates must possess the ability to prioritise workloads effectively, maintain confidentiality, remain calm under pressure, and use tact and discretion when dealing with people. The willingness to learn, work collaboratively as part of a team, and support the wider life of the school is essential. You will be trustworthy, discreet, organised, and deadline-focused, taking a proactive, solutions-oriented approach. Strong communication and interpersonal skills, attention to detail, and the ability to adapt to changing priorities are also required. This is a full-time post and reports to the Head of Pre-Prep as line manager.
Desirable qualities include:
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role, providing support to senior leaders.
- Experience of managing complex diaries and schedules, with the ability to prioritise competing demands, work proactively and meet deadlines.
- Experience of handling confidential and sensitive information with discretion and professionalism.
- Experience of organising meetings, including preparing agendas, taking minutes and following up on actions.
- Experience of drafting, proofreading and preparing correspondence, reports, briefing papers and presentations.
- Experience of liaising effectively with senior staff, parents, governors and external partners, maintaining a professional front-of-house presence.
- Experience of coordinating events, functions, recruitment processes (including arranging interviews) and school-related activities.
- Experience of managing administrative systems, databases and record-keeping, with proficiency in Microsoft Office.
The salary will reflect qualifications and experience.
For further information on the role and to apply, please visit: www.hoebridgeschool.co.uk/about/staff-vacancies
Closing date for applications: 9am, Friday 21 August 2026 with interviews will be held shortly afterwards.
Hoe Bridge School is committed to safeguarding and promoting the welfare of pupils and expects all staff and volunteers to share this commitment. Any person offered a position will be required to complete an enhanced DBS disclosure.
Job Types: Full-time, Permanent
Work Location: In person