Secretary jobs in West Sussex

Job Title: Personal Assistant (PA) to the Company Director
Location: Thakeham, West Sussex
Contract Type: Full-Time
Reporting to: Director

About the company:

Focused Events is a market-leading motorcycle events company of almost 30 years, specialising in manufacturer and public events in Europe. We provide professionally-organised road, race circuit and off-road events for our clients. Working closely with leading motorcycle manufacturers, we ensure high standards of event management, safety, and client satisfaction. Our team is committed to delivering seamless and well-coordinated events that meet the expectations of both clients and participants.

Job Summary:

We are looking for a highly organised and proactive Personal Assistant (PA) to provide full administrative and secretarial support. The PA will manage schedules, handle correspondence, and assist the director daily across projects and tasks. This role requires excellent communication skills, discretion, and the ability to multitask in a fast-paced environment. As a UK and European-based company this role will include travel requirements.

Key Responsibilities:

• Diary and Schedule Management: Maintain calendars, schedule appointments, meetings, and travel arrangements.
• Correspondence Handling: Manage emails, phone calls, and written communications on behalf of the director.
• Administrative Support: Prepare reports, presentations, proposals and documents as required.
• Event Coordination: Plan and organise meetings, events, and conferences.
• Task Prioritisation: Manage and prioritise tasks to meet deadlines effectively.
• Travel Arrangements: Book flights, hotels, transportation, and create detailed itineraries.
• Confidentiality Maintenance: Handle sensitive information with discretion.
• Personal Errands: Assist with occasional personal tasks as needed.
• Office Management: Work with internal departments and external stakeholders to ensure efficiency.

Key Skills & Requirements:

• Experience: Previous experience as a PA, Executive Assistant, or similar role.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), Canva, social media and scheduling tools.
• Organisational Skills: Ability to multitask and prioritise workloads efficiently.
• Communication: Excellent verbal and written communication skills.
• Discretion & Professionalism: Ability to handle confidential information with integrity.
• Problem-Solving: A proactive and solution-oriented mindset.
• Flexibility: Ability to adapt and work under pressure in a dynamic environment.

Benefits:

• Competitive salary.
• A supportive and dynamic work environment.
• UK & European travel.

How to Apply:
Please submit your CV and a cover letter to kevinhealy@focusedevents.com

Job Type: Full-time

Willingness to travel:

• 50% (preferred)

Work Location: In person

Reference ID: FE-30