Fire Safety Systems jobs in Swindon

Ventro Group is a leading fire safety and building compliance business, delivering critical life safety services across the United Kingdom. Backed by private equity investment from KLAR Partners, we are on an ambitious growth trajectory - scaling our operations, investing in our people, and setting new standards across the fire safety sector.

Operating through our specialist brands - Ventro, Firntec, HJS, and R.D. Jukes - we provide a comprehensive range of fire safety and building compliance solutions.

With KLAR Partners’ investment and strategic support, Ventro Group is positioned for significant expansion. This is an exciting time to join a business that is professionalising at pace, building best-in-class infrastructure, and making a genuine difference to the safety of buildings and the people who live and work in them.

The Role

We are looking for a Project Coordinator to support our Passive Fire Division, which delivers fire stopping, fire door and compartmentation projects. This is a full-time, permanent role, Monday to Friday. It is based at our Swindon office with occasional visits to live sites, and reports to the Project Manager.

You will support 3 to 5 live projects at any one time. You will look after the paperwork, trackers and bookings that keep each job on programme, so the Project Manager has more time on site and with clients. Your main duties are to:

• Set up and maintain the project file for each live job, including contracts, drawings, programmes, RFIs and variations
• Keep programme and progress trackers up to date and flag any slippage to the Project Manager
• Book installers and subcontractors, plan material orders and deliveries, and raise purchase orders for approval
• Collect, check and file RAMS, permits, training and CSCS records before work starts, and keep fire stopping, fire door and certification records complete
• Compile weekly project status reports and act as first point of contact for routine queries from clients, subcontractors and site teams
• Collect progress information for the Quantity Surveyor and check subcontractor invoices against orders before they go for approval
• Prepare completion and handover packs, including certificates, test records, photographs and O&M information

Site visits need PPE and compliance with the client’s site rules. The work is fast-paced, with busier periods around weekly reporting, applications for payment and project handovers.

Skills

Essential

• Clear written and spoken communication with clients, subcontractors and site teams
• Accurate record keeping and document control
• Planning and prioritising work across several live projects
• Working knowledge of Excel (formulas, filters, trackers), Word and Outlook
• Basic numeracy for quantities, budgets and progress percentages
• Chasing and following up until a task is closed

Desirable

• MS Project, Power BI or other project management software, reading construction drawings and fire strategy information, producing reports from tracker data

Knowledge

Essentia

• GCSE English and Maths at grade 4 (C) or above, or equivalent
• Basic understanding of construction site Health & Safety, including RAMS, permits and toolbox talks
• Awareness of CDM 2015 duties on a construction project
• Awareness of the Building Safety Act 2022 and why competence and record keeping matter

Desirable

• Level 3 qualification in business administration, project support or construction, or APM Project Fundamentals Qualification; understanding of passive fire protection (fire stopping, fire doors and compartmentation); awareness of FIRAS or IFC third-party certification; IOSH Working Safely, Emergency First Aid at Work or CSCS card; awareness of asbestos registers and their use on site

Experience

Essential

• At least 1 year in a project coordination, contracts administration or site support role in construction, building services or contracting
• Supporting more than one live project at the same time
• Working with subcontractors, suppliers or site teams

Desirable

• Passive fire, fire doors, social housing or interior fit-out
• Preparing handover documentation or O&M packs
• Raising purchase orders and matching delivery notes and invoices
• Coordinating work for a Project Manager or Contracts Manager

Behaviours

Essential

• Takes ownership of tasks and deadlines (Extreme Ownership)
• Records and reports information accurately and honestly, including when something has gone wrong (Right from the Start)
• Raises safety, programme and compliance problems early
• Puts safe working and compliance ahead of speed
• Works well with the Project Manager, site teams and subcontractors
• Stays organised and calm when several deadlines land together

Desirable

• Suggests practical improvements to templates, trackers and processes, keeps own skills current through CPD and training, willing to progress towards Assistant Project Manager

Our Values

At Ventro Group, our values aren’t just words on a wall - they define how we work, how we treat each other, and how we deliver for our customers. We look for people who share these principles and can demonstrate them every day.

Right from the Start - Get it right first time, take pride in quality, and always deliver for the customer.

Extreme Ownership - Own your outcomes, understand your impact, and bring solutions not problems.

Day 1 Mindset - Stay hungry, stay lean, put the customer first, and be better today than yesterday.

What We Offer

• Competitive salary and benefits package
• Opportunity to be part of a PE-backed, high-growth business with genuine career progression
• Investment in your professional development and training
• A values-driven culture where your contribution is recognised and rewarded
• The chance to work in a sector that makes a real difference to people’s safety
• A clear route to progress towards Assistant Project Manager

How to Apply

Click allpy or email your CV to recruitment@ventrogroup.com with “Project Coordinator, Passive Fire Division, Swindon” in the subject line. Please include examples of trackers, logs or handover packs you have produced (with client details removed), and the number of live projects you supported at one time.

You will need the right to work in the UK, and a full UK driving licence is desirable. A basic DBS check may be needed for some client sites. Shortlisted candidates complete an online assessment before interview. We will ask for two employer references, and to see your GCSE English and Maths certificates at interview or offer stage.

Ventro Group values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are happy to discuss reasonable adjustments and/or additional arrangements to support your application.

Note: Ventro Group prefer to hire directly and will be in touch with our PSL Agencies if this role is eligible. We do not accept speculative CVs and no fee will be applicable if sent.

By applying, you are agreeing to Ventro Group's Privacy Policy (including data storage).

#IVGSP

Pay: Up to £35,000.00 per year

Experience:

• Construction: 2 years (preferred)

Location:

• Swindon, Wiltshire (required)

Work Location: In person