Medical Secretary Consultant jobs in Merseyside

Applications are invited for the post of MDT Co-ordinator within the Cancer Information Department at St Helens & Knowsley Hospitals Trust. This is a full time post working Monday to Friday. Part time hours will be considered

This is a pivotal role and is required to support multidisciplinary teams and coordinate the pathway for patients with cancer. You will be key to ensuring that cancer standards are met by proactively managing the patient pathway to ensure that patients receive their treatment in a timely and efficient way. This will involve liaising with clinical and administrative teams, both within the Trust and tertiary centres to coordinate appointments, investigations and treatment.

In addition, you will provide administrative support to cancer multi-disciplinary team meetings and ensure all data requirements are collected and inputted onto the relevant database.

The JD & PS are currently under AfC review and are subject to change.

This is a pivotal role and is required to support multidisciplinary teams and coordinate the pathway for patients with cancer. You will be key to ensuring that cancer standards are met by proactively managing the patient pathway to ensure that patients receive their treatment in a timely and efficient way. This will involve liaising with clinical and administrative teams, both within the Trust and tertiary centres to coordinate appointments, investigations and treatment.

Also, you will provide administrative support to cancer multi-disciplinary team meetings and ensure all data requirements are collected and inputted onto the relevant database.

The team will be working a hybrid model with some time working from home and some time spent at Knowsley Community College and will be an integral part of the Cancer Information team. However, they will also work in close collaboration with all clinical and support service teams which could require time spent on either Whiston, St Helens Hospital, Southport and Ormskirk sites

We require a highly motivated team player, with excellent organisational and communication skills. You will be self-motivated and will work to a consistently high standard with the ability to manage your own time. A willingness to learn skills and the ability to work as a member of the multidisciplinary team, communicating effectively with staff at all levels will make the job an exciting and rewarding challenge.

Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 9000 dedicated and skilled staff across 21 sites.

We strongly believe that the communities we serve should all have access to Five Star Patient Care.

Our Services:
Acute Care

Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.

Primary Care

Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.

Community Services

Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation, freeing up space for more unwell patients. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.

Specialist Regional Services

We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.

Achievements:

• Rated Outstanding by CQC Inspection August 2018
• Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
• National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme

KEY DUTIES

To act as a coordinator and provide administrative support to the Multi-Disciplinary Team (MDT), ensuring all meetings are fully prepared to include ensuring patients notes, radiology reports and histology results are made available, and any actions recommended at the MDT meeting are followed up.

To identify patients newly diagnosed with cancer, through various sources, e.g., Outpatient clinics, wards. Medical secretaries and in-house information systems. Ensuring all new cases are discussed at the relevant MDT meeting

Collection and interpretation of patient information from notes and MDTs in order to complete data.

Ensure accurate cancer waiting times data is collected and recorded for each cancer site responsible for and adhere to relevant deadlines.

Ensure site specific data is collected on relevant databases, using identified data collection processes, in agreement with clinical teams.

Maintain filing systems for MDT’s enabling the team to access core information easily and efficiently.

To provide basic analysis of the data for Clinicians and the Cancer Data Coordinator and assist in any audits when required.

To develop new and maintain existing contacts with the appropriate departments within the Trust.

To liaise with members of staff at all levels, e.g., Consultants and other health professionals. In addition, you may be required to liaise with other outside agencies.

To ensure accurate entry of data to the Somerset Cancer Register allowing data transfer on agreed deadlines and in accordance with National data submissions. For example, COSD.

Tracking of patients with targets set to predict when next data collection is required, and to check if all investigations are underway.

To provide cover for other MDT co-ordinators in times of absence for example annual leave, sickness absence.

Undertake any other ad hoc duties deemed relevant to the post and grade.

CLINICAL & PROFESSIONAL RESPONSIBILITIES

Responsible for ensuring that all cancer data/information is stored and transmitted in a format, which adheres to all aspects of the Caldicott guidelines.

Due to the sensitive nature of cancer information, ensure that the system, recording processes and MDT processes fulfil both Information Governance and Data Protection requirements/rules.

ADMINISTRATIVE RESPONSIBILITIES

Regularly review procedures to ensure working processes are fit for purpose.

TEACHING & TRAINING RESPONSBILITIES

Support the Cancer Data Coordinator in training new MDT coordinators

RESEARCH & AUDIT

To provide basic analysis of the data for Clinicians and the Cancer Data Coordinator and assist in any audits when required.

To participate in ad hoc projects such as the Cancer Services Improvement Partnership.