Medical Secretary jobs in Guildford GU2

Role summary

Jigsaw is seeking an organised, efficient and experienced Administrator to be responsible for the administrative tasks required to support the medical care for autistic children and young adults in a special school setting. You will oversee the completion of Individual Healthcare Plans, emergency procedures and records linked to medication administration and management and first aid on a day-to-day basis, and report findings from the records to the School Management Team. You will also play an integral role in ensuring all required training is undertaken and recorded in line with the school’s policies and procedures

How will you contribute to the Team?

• Conduct routine check of medication and associated equipment in line with agreed protocols
• Liaise with parents and Supervisors in the creation and annual review of pupil Individual Healthcare Plans
• Liaise with parents, medical professionals and school staff to draw up and review emergency procedures and medication protocols
• Engage with medical services, outside agencies and parents to organise and record immunisations and visits
• Monitor, review and respond to first aid incident logs and providing feedback to staff and management
• Produce monthly data reports for the School Management in relation to incidents and pupils’ medical needs
• Arrange and contribute to the School’s Medical Emergency Response Team (MERT) meetings and debriefs
• Follow up sickness absences with families and monitoring individual and school-wide illnesses and infections
• Monitor and organise medical training records and refresher sessions as needed across the School
• Ensure the medical room and first aid supplies are checked and adequately replenished
• Ensure all medication administration and medication records are completed in line with the school’s policies and procedures and in line with data protection laws and School GDPR policies and retention schedules
• As a trained first aider, provide first point of contact for staff members in need of medical support
• Provide general administrative support to the senior management teams and administration team
• Support the operations of learner transitions upon arrival and departure
• Cover reception duties in the absence of the Front of House Administrator
• Assist with minuting taking in meetings and with Trust wide events
• Carry out assigned tasks in the event of a drill or real emergency

What can we offer you?

• An interesting and varied role in a friendly team of administrators
• Regular salary progression and a performance related cash bonus scheme
• Term time working
• Free onsite parking
• Pension scheme
• Employee Assistance Programme
• Mental Health and Wellbeing Facilities and Support
• Access to over 900 retailer discounts via our exclusive reward platform
• 10% discount at our onsite café
• Staff recognition days
• Long service awards including additional leave
• Relevant training, including first aid and fire safety

To be successful in this role you will need:

• Good general education to A-level standard or equivalent, with a minimum GCSE grade C/4 (or equivalent) in English and Maths
• Excellent organisational skills
• Proven experience in delivering outstanding administrative support
• Outstanding customer service skills, with a pleasant and friendly manner
• Strong IT skills, with the ability to confidently use Microsoft applications including Word, Excel, Outlook, and online database systems
• The ability to communicate effectively, both verbally and in writing, with a wide range of audiences
• A proactive team player who can work with initiative
• The ability to prioritise tasks and work logically in a high-pressure, fast-paced environment while remaining calm and professional
• A flexible approach, with the ability to adapt to changing circumstances when needed
• The ability to maintain confidentiality and keep accurate records and reports
• Experience of working in a medical, school or care environment would be an advantage, but is not essential

Salary: £16,460 Pro-rata salary based on 27.5 hours per week 39.2 weeks per year (£26,000 FTE)

Contract terms: Monday to Friday 9:30am – 3.30pm Term Time Only

Annual leave: 12.8 Weeks per year (Including Bank Holidays) - 5.6 weeks paid

To find out more and applyhttps://careersatjigsaw.co.uk

We are committed to safeguarding and promoting the welfare of children, young people and adults at risk. We expect all staff and volunteers to share this commitment.

All successful candidates will be subject to a satisfactory Enhanced Disclosure from the Disclosure and Barring Service (DBS)

ABOUT JIGSAW

Jigsaw Trust is a registered charity inspired by autism in its desire to provide the very best in ongoing education, vocational and wellbeing services for autistic people; it is also committed to raising awareness of autism and promoting the understanding and acceptance of autistic people.

Jigsaw Trust incorporates: Jigsaw CABAS School, educating children aged 4-19 years, and JigsawPlus a specialist day service delivering key living and life skills learning for adults from the age of 18+. The Trust also operates 2 social enterprises: Café on the Park providing work experience and volunteering opportunities in a public-facing setting, and Jigsaw GARDENworks enabling learners of all ages to embark on a range of gardening and related outdoor activities.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff to share this commitment. All successful candidates will be subject to a satisfactory enhanced disclosure from the Disclosure and Barring Service (DBS) of which the cost will be covered by Jigsaw

Pay: Up to £26,000.00 per year

Benefits:

• Casual dress
• Company events
• Discounted or free food
• Employee discount
• Free parking
• Health & wellbeing programme
• On-site parking

Work Location: In person