Medical Transcription Jobs jobs

Job type: Full-time, permanent (part-time considered for the right candidate)

Hours: 37.5–40 hours per week, with some flexibility by agreement

Location: On-site, Hurstpierpoint, West Sussex

About Versorium Healthcare

Versorium Healthcare is an independent, clinician-led healthcare organisation based in Hurstpierpoint, West Sussex, providing specialist consultant-led services and diagnostics across Sussex and Surrey.

As our organisation continues to grow, we are looking for a proactive, organised and commercially minded individual to join our team and support the operational, administrative and commercial development of the business.

This is a varied role combining business administration, stock management, bookkeeping, clinic diary management, invoicing, commercial coordination and general practice operations. There may be some transcription for clinic letters also needed.

The successful candidate will work closely with the management team and have the opportunity to take ownership of projects, improve existing systems and contribute to the ongoing development of the organisation.

We are a professional but non-corporate organisation and value individuals who are practical, adaptable, reliable and comfortable taking initiative.

Key responsibilities

Business Operations & Administration

• Supporting the day-to-day administration and smooth running of the healthcare centre.
• Assisting the practice management team with operational tasks, correspondence and general administration.
• Helping develop and maintain efficient administrative systems, processes and workflows.
• Supporting consultant onboarding, practising privileges and associated documentation.
• Assisting with recruitment coordination, HR administration and staff records.
• Maintaining accurate records and assisting with compliance, policies and governance documentation.
• Providing general clinical administrative support when required, including responding to enquiries, coordinating appointments and preparing correspondence.

Stock Control & Purchasing

• Maintaining and developing a reliable stock control system for clinical and non-clinical supplies.
• Monitoring stock levels, identifying low-stock items and arranging timely reordering.
• Liaising with suppliers, obtaining quotations and assisting with purchasing decisions.
• Monitoring stock expenditure, reviewing supplier costs and identifying opportunities for savings.
• Coordinating regular stock checks and maintaining accurate inventory records.

Bookkeeping & Financial Administration

• Supporting routine bookkeeping and financial administration.
• Preparing and processing invoices, payments and purchase records.
• Monitoring outstanding invoices and assisting with payment follow-up.
• Maintaining accurate financial records and assisting with expenditure tracking.
• Supporting the preparation and organisation of financial information for the company’s accountants.
• Assisting with billing and other administrative aspects of private healthcare operations.

Commercial & Contracts Support

• Liaising with commercial partners, consultants, commissioners and external organisations regarding service opportunities.
• Supporting the development and coordination of NHS and private sector contracts.
• Assisting with the preparation, review and administration of commercial agreements and service-level agreements.
• Supporting relationships with external healthcare providers and commercial partners.
• Assisting with business development opportunities, new clinical services and expansion projects.
• Tracking ongoing projects, deadlines and outstanding actions to ensure timely progress.

General Support

• Providing additional administrative support to the wider team during busy periods.
• Assisting with occasional patient-facing and medical secretarial duties where required.
• Supporting website, social media and other business-related activities where appropriate.

The responsibilities are varied and will evolve as the organisation expands. We are particularly interested in someone who is equally comfortable handling routine administrative tasks and taking responsibility for more complex operational or commercial projects.

About You

Essential qualities and experience

• Strong organisational and administrative skills with excellent attention to detail.
• Confident managing multiple tasks and competing priorities.
• Excellent written and verbal communication skills.
• Competent with Microsoft Office, particularly Excel, Word and Outlook.
• Comfortable working independently, using initiative and taking ownership of tasks.
• A practical, solutions-focused approach and willingness to learn.
• Reliable, conscientious and responsive, with a strong work ethic.
• Comfortable working in a small, growing organisation where flexibility and teamwork are important.
• Previous experience in an administrative, operational, bookkeeping or business support role.

Desirable experience

• Previous experience in healthcare administration, private medical practice or healthcare operations.
• Experience with stock control, purchasing and supplier management.
• Familiarity with bookkeeping, invoicing or accounting software.
• Understanding of NHS funding, ICBs, commissioning processes or NHS contracts.
• Experience with commercial agreements, contracts or service-level agreements.
• Familiarity with private medical insurance and consultant-led healthcare services.
• Experience with HR administration, recruitment or compliance documentation.
• Medical secretarial or practice management experience.

Experience in all these areas is not expected. We are looking for someone with strong core administrative skills, sound judgement and the ability to develop into the role.

What We Offer

• Salary of £27,000–£32,000 depending on experience and skill set.
• Company pension.
• On-site parking.
• Flexible working arrangements by agreement (on-site).
• A varied role with the opportunity to develop new skills.
• Opportunity for progression and increasing responsibility as the organisation grows.
• A supportive, clinician-led working environment with direct involvement in the development of the business.

This role would particularly suit someone who enjoys being involved in different aspects of running a business and who takes pride in helping an expanding healthcare organisation operate efficiently.

Application Questions (please ensure the screening questions are answered)

• Do you live within reasonable commuting distance of Hurstpierpoint, and do you have reliable transport?
• Please briefly describe your experience in administration, bookkeeping, stock control or business operations.
• Do you have any experience working within healthcare, NHS contracts, commissioning or private medical practice? (Desirable, not essential.)
• Please explain briefly why this role appeals to you and what skills you would bring to Versorium Healthcare.

Work Location: In person – Hurstpierpoint, West Sussex.

Pay: £26,500.00-£33,000.00 per year

Benefits:

• Employee mentoring programme
• Free parking
• On-site parking
• Sick pay

Application question(s):

• This is not appropriate as a temporary role / nor for an applicant with multiple previous short term employments. Pls outline a full work history/ reasons for leaving in your CV and also explain why you feel you are a good fit for this specific role at our clinic?
• This position is not virtual. Do you live near Hurstpierpoint/ do you own and drive a car ?
• Please note that long listing will be by a phone call. We will contact you by WhatsApp to agree a suitable time for a 5 minute screening call. Pls let us know if you use WhatsApp and happy to receive a message.

Work Location: In person