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Job Post Details

Information Governance Manager (Band 4/HEO) - job post

Health and Safety Executive
3.7 out of 5 stars
Glasgow•Hybrid work
£38,005 - £41,065 a year - Permanent, Part-time, Full-time
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Job details

Pay

  • £38,005 - £41,065 a year

Job type

  • Part-time
  • Permanent
  • Full-time

Location

Glasgow•Hybrid work

Benefits

Pulled from the full job description

  • Childcare
  • Company pension
  • Cycle to work scheme

Full job description

Details

Reference number

470082

Salary

£38,005 - £41,065
Standard
A Civil Service Pension with an employer contribution of 28.97%
GBP

Job grade

Higher Executive Officer
Band 4

Contract type

Permanent

Business area

HSE - Chief Executive and Parliamentary Services (CEPS)

Type of role

Knowledge and Information Management

Working pattern

Flexible working, Full-time, Job share, Part-time

Number of jobs available

1

Contents

  • Location
  • About the job
  • Benefits
  • Things you need to know
  • Apply and further information

Location

Bootle, Glasgow, Sheffield, York

About the job

Job summary

As a UK regulator, HSE collects, processes, and produces a large amount of information relating to our regulatory activities. We have legal obligations as a government department to ensure that we are managing this information in accordance with our statutory obligations and can be both accountable and transparent in our decision making. HSE’s Bootle-based Information Management Team (IMT), is responsible for providing advice and guidance on the effective management of information across the organisation.

An exciting opportunity is available for a Band 4 (HEO) Information Governance Manager to join the team.

As part of the Information Management Team, the post holder will be responsible for managing the governance of HSE’s information management estate including architecture, compliance, data discovery, configuration changes, building capability across the organisation, and working with system engineers and developers to make sure KIM best practice is incorporated in IT system implementation.

The role will also support HSE’s strategic direction for data and information management, providing a centre of expertise and control in HSE and will provide advice and support on all aspects of information management and governance, supported by a programme of training and development to improve Information Management skills across the organisation.

Working Pattern

Part time working hours are available for this role. We can accept part time applicants who can commit to working a minimum of 30 hours per week.

Travel

As you will be working as part of a Bootle based team, it should be assumed that the successful candidate (if not already Bootle based) will be required to attend Bootle Head Office, on average, 2-3 days every 6-8 weeks.

For details of HSE locations please see here HSE Offices

Job description

Key Responsibilities

  • Support HSE’s Departmental Records Officer (DRO) to fulfil HSE’s legal obligations under the Public Records Act by assisting in the management and assurance of HSEs Information Lifecycle from creation to disposal.
  • Develop and manage HSEs information architecture plan including structure, navigation and security in line with HSE and central government information management and governance policies.
  • Assist in the development of policies and procedures required to support HSE’s compliance with information management legislation (e.g. Public Records Act, DPA, UK GDPR), including acceptable use, compliance, and business rules criteria.
  • Support HSEs Information Asset Owners and Data Protection Officer, helping to develop and manage a compliance framework by providing assurance and guidance to senior leaders on information management compliance considerations including risks, vulnerabilities and controls.
  • Actively engage with KIM professionals across government and other stakeholders to develop own knowledge and advise and support HSE on emerging issues and trends. Work with IMTs Training and Comms manager to use this knowledge in the support and development of HSE KIM standards, training and communications.
  • Lead a team of KIM specialists including direct line management responsibility for approx. 2 B5s undertaking 1-2-1s at least every 8-weeks, setting team and individual’s performance objectives, ensuring training and development plans are in place, as well as managing attendance, leave and sickness etc. Fostering a culture of continuous improvement and modernisation within the team by actively identifying areas, systems, and processes where improvements could be made. Support in the implementation of these improvements by building capability within the team to deliver effective change, enabling knowledge transfer where required.

Person specification

Essential Skills and Criteria

  • Proven records management experience and the demonstrable application of Knowledge and Information Management (KIM) policies, processes, and legislation (e.g. Public Records Act)
  • Experience of using MS Purview and eDiscovery tools to deliver knowledge and information management services
  • Demonstrable understanding of Information Management and Information Governance legislation (UK GDPR, DPA, etc)
  • Experience of administering and supporting the completion of Data Protection Impact Assessments (DPIA) and Record of Processing Activities (ROPA) forms
  • Proven ability to plan, problem solve, prioritise workloads, and the ability to communicate effectively in a range of styles to both internal and external stakeholders at all levels
  • Proven experience of managing the KIM functions of Electronic Document and Records Management Systems (EDRMS) (e.g. Microsoft SharePoint)

At HSE, we are proud to be able to offer our people the opportunity to work in a hybrid way which combines working from home and the office. This is a voluntary, non-contractual arrangement, and your allocated office will be your contractual place of work.

There will be a requirement to travel to the office for various activities, e.g., collaborative working, supporting and training colleagues. If hybrid working is suitable for you and your role, you will be expected to attend the office, or other business-related site, for 60% of your working week. The arrangements will be determined primarily by business need, but personal circumstances and other relevant circumstances will also be taken into account.

Therefore, we would encourage candidates to consider if the commute from home to the office is a feasible distance to travel before making an application. Please note that if you are successful, hybrid working will be discussed prior to taking up the post.

Behaviours

We'll assess you against these behaviours during the selection process:

  • Changing and Improving
  • Communicating and Influencing
  • Managing a Quality Service

We only ask for evidence of these behaviours on your application form:

  • Changing and Improving

Technical skills

We'll assess you against these technical skills during the selection process:

  • Government Knowledge and Information Management (GKIM) profession Skills Framework - Generic GKIM Skills - OR07 Applying Relevant Legislation - Working
  • Government Knowledge and Information Management (GKIM) profession Skills Framework - Records Management - RM12 - Records Lifecycle - Working

Benefits

Alongside your salary of £38,005, Health and Safety Executive contributes £11,010 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides .
  • Learning and development tailored to your role
  • An environment with flexible working options
  • A culture encouraging inclusion and diversity

We invest in our people with;

  • Competitive rates of pay
  • Access to the highly competitive Civil Service Pension Scheme to which HSE contribute 28.97% far more than in the private sector.
  • Family friendly policies and working hours to help balance your home life and career
  • Carer friendly policies to help create a supportive working culture
  • 25 days annual holiday increasing to 30 days after 5 years' service, plus bank holidays and 1-day Civil Service privilege leave
  • Parental leave benefits
  • As a member of HSE you will gain access to a wide range of fantastic benefits that you can take advantage of such as the Cycle to Work Scheme, E-Gift Cards, and Vouchers via our partner EdenRed.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles , and will assess your Behaviours, Experience and Technical skills.

Application Information

As part of your application, you will be invited to complete an anonymised CV which should include your career history, experience, and qualifications. Please be advised that the CV is for information purposes only and will not be scored.

You will also be asked to complete an anonymised Personal Statement, of no more than 500 words which demonstrates how you meet the Essential Skills and Criteria of the job advert.

You will also be invited to complete 250 words on the behaviour Changing and Improving (Lead Behaviour).

Application Guidance

Please access the following link for guidance on how to apply and how to complete a Personal Statement

https://www.civil-service-careers.gov.uk/how-to-apply/

Sift Information

The sift will take place week commencing 3rd August 2026, when you will be assessed on your Personal Statement and the lead behaviour Changing and Improving.

In the event of a high number of applications at sift we will assess on the lead behaviour Changing and Improving, if you pass the benchmark for this behaviour, we will then assess your personal statement.

Interview Information

Interviews will take place via Microsoft Teams during week commencing 17th August 2026 when you will be assessed against your Technical skill, behaviours detailed within the job advert as well as your Experience.

Please see link to Government Knowledge and Information Management (GKIM) profession Skills Framework for further information on Technical Skills.

The lead behaviour Changing and Improving will be used in the event of a tie-break.

Please note Interview dates may change due to panel avaliability.

Sponsorship

This role is not open to application from those who will require sponsorship under the points-based system. Should you apply for this role and require sponsorship your application will be rejected, and any provisional offers of employment will be withdrawn.

Further Information

Due to the nature of security checks undertaken, applicants must have 3 years continuous residency in the UK up to the date of the application and, Home Office approval for indefinite leave to remain within the UK.

Please note that a Reserve List will be held for the period of up to 12 months. There is no guarantee you will be offered a role from our reserve lists, so if you see a vacancy on Civil Service Jobs that you are interested in, we recommend you apply.

HSE reserve the right to conduct additional checks, including Google and social media checks, when recruiting candidates into a role within HSE. These checks will be carried out in line with the Civil Service Commission Principles and, if used all candidates will be subject to these additional checks.

From 23rd June 2025, if you are successful at interview, as part of your pre-employment checks, HSE’s Recruitment Team are required to check your details against the Internal Fraud Hub (IFH), using your personal details – name, NINO, and date of birth. If you are included on the database, you will be refused employment. If you believe that there has been an error in the inclusion of your data and wish to make an appeal, please contact the CO email box internal.fraud@cabinetoffice.gov.uk.

Details of the types of internal fraud/dishonesty covered by this process are defined by the Cabinet Office and can be found here Internal Fraud Register privacy notice - GOV.UK

It is the candidate’s responsibility to ensure they are aware of the terms and conditions they will adopt should they be successful in their application. For a summary of HSE terms and conditions as part of Civil Service Reform, please see the attached HSE Terms and Conditions document.

Progression through pay ranges is subject to annual pay awards as permitted within annual Civil Service pay remit guidance and negotiations with Trade Unions.

HSE is proud to be a part of the Disability Confidence Scheme (DCS). As a Disability Confident employer, we positively welcome applications from disabled people. We are committed to making workplace adjustments to ensure anyone can participate in the recruitment and selection process.

If, during the application or interview process, you require any assistance due to a disability or a medical condition, please contact us at the email address below to discuss how we can support you. For example, if you have a disability, and you need an application form in an alternative format or you would like to know more about our recruitment process, please contact: HR.Resourcing-Team@hse.gov.uk

If successful in securing your role, HSE can provide suitable workplace adjustments to support you throughout your career with HSE.

Any move to HSE from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility here.

Please note, if you are a current civil servant and you are currently undergoing any of the following formal actions your application will not be progressed any further;
Formal discipline action, any formal action regarding attendance, poor performance or any restriction of duties as a result of disciplinary action.


Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check .

See our vetting charter .
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of the Republic of Ireland
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

This vacancy is part of the Great Place to Work for Veterans initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

  • Name : Gary Rooney
  • Email : gary.rooney@hse.gov.uk

Recruitment team

  • Email : hr.resourcing-team@hse.gov.uk

Further information

If you believe that Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition have not been met, you can raise a complaint by emailing: HR.Resourcing-Team@hse.gov.uk or by writing to HSE at the following address:

HR Resourcing Team, 2.3 Redgrave Court, Merton Road, Bootle, Merseyside, L20 7HS. If you are not satisfied with the response you receive from the Department, you can contact Civil Service commissioners:

https://civilservicecommission.independent.gov.uk/code/civilservicecodecomplaints/

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