Scheduling tools
Arranging meetings while still preserving a few hours of focus time each day can be a challenge for any employee. AI scheduling tools can reduce the time your team spends setting up their calendars, freeing them up to dive straight into the day’s tasks.
1. Reclaim
This automated schedule organiser removes the guesswork from meeting planning. Reclaim analyses your team’s to-do lists to schedule meetings at optimal times, automatically reschedules conflicts, and helps reduce excessive meetings. It also functions as a habit tracker, accounting for recurring daily activities.
2. Clockwise
Clockwise is a calendar with a conversational format, allowing each employee to specify their needs while the scheduler automatically fills their day. It also provides real-time analytics showing where and how your team saves time.
Chatbots
Chatbots, the most common AI tool, provide support and resources for a variety of tasks, speeding up completion and optimising your team’s time.
3. ChatGPT
ChatGPT’s flexibility and user-friendly format make it suitable for a wide range of workplace tasks. Professionals use this app for everything from market research and email drafting to job description creation. Creative teams can use ChatGPT to create content for the business and proofread or edit human-written copy. It can also summarise lengthy reports, keeping your team informed while freeing time to develop strategies in response.
4. Claude
With a larger context window than ChatGPT, Claude is well suited for longer, more detailed conversations. It is useful for step-by-step discussions of complex problems or processes. Claude is also ideal for analysing extensive articles while providing constructive feedback.
5. Personal AI
Uploading your data into the Personal AI app allows it to generate customised responses whenever you receive a message. You can review the details and press send, or enable autopilot mode, giving your team access to a chatbot version of yourself. For busy employers, this provides a unique way to manage high-volume correspondence.
Grammar checkers and writing assistants
AI grammar tools go beyond spellcheck, identifying inconsistencies in tone and overall structure. They help make both content and correspondence clearer and faster.
6. Grammarly
Grammarly can now help you adjust text to convey a desired tone and simplify complex explanations using AI enhancements. The tool works on almost any site with a text box.
7. QuillBot
QuillBot is both a writing and research AI tool. Its notable paraphrasing feature allows users to upload text and see it simplified for easy sharing. This breaks down complex reports and topics for team members, reducing unnecessary reading time.
Presentation tools
Sleek, audience-friendly presentations and slide decks keep viewers engaged and reinforce your message. AI tools enable your team to create better slides more efficiently.
8. Gamma
Gamma can generate a complete presentation based on your prompts and configurations. Real-time editing allows for easy adjustments, while instantly creating visually engaging content frees up time to practise your delivery.
9. Decktopus
For a straightforward presentation solution, Decktopus uses user-selected preferences such as target audience and objective, then crafts an entire presentation in seconds. With a few adjustments, the slides become professional visuals ready for delivery.
Email management
Some of the most effective AI productivity tools are designed to transform your inbox. These automated email assistants help your team save time.
10. SaneBox
SaneBox is AI software that scans your inbox to identify high-priority senders and keeps those conversations at the top. By removing clutter, it allows you to locate and respond to important messages with ease.
11. Mailbutler
Mailbutler is an AI extension that enhances any email software by composing messages at the click of a button, summarising key points of lengthy emails, and improving your drafted responses. It also organises contacts and displays detected tasks in a convenient sidebar.
12. EmailTree
EmailTree is a useful tool for client-facing correspondence. Its intuitive interface organises your inbox into sections, processes incoming emails, and suggests optimal follow-up actions. You simply review the automated response and press send.
Meeting assistants
Remaining fully engaged in meetings can be difficult while taking notes and tracking key points. AI productivity software helps you and your team stay focused and on track.
13. Fireflies
Fireflies is transcription software that records the minutes of every meeting you attend. It automatically tracks conversation topics, generates summaries, and produces text you can review in real time. To find specific references quickly, you can query the in-app chatbot for assistance.
14. Krisp
Krisp is an audio optimisation tool that minimises background noise for clearer sound. It enhances recorded messages or videos and includes a transcription feature.
Project management
An effective plan simplifies tasks, improves execution and boosts productivity. AI tools can help you formulate strategies and optimise processes.
15. Asana
Asana enhances project management with a range of features. It identifies risks and potential obstacles to help prevent setbacks before they occur. Its conversational format allows you to ask questions to assess progress more effectively. Over time, it adapts, using past data to create more tailored and effective project milestones each quarter.
16. Any.do
Any.do is a task generator that analyses the project scope from start to finish and creates a simplified step list. As you progress, it offers suggestions to refine your approach, removing guesswork from complex tasks and making it easier to delegate strategy to your team.
