What is the Indeed Employer Dashboard?

The Indeed Employer Dashboard empowers you to efficiently manage your jobs from posting to hiring all in one place, allowing you to put more time back into your business. Since it’s a one-stop shop for all your hiring tasks on Indeed, it streamlines your ability to manage multiple job postings and candidates at once.

Within your Employer Dashboard, you can:

• manage and edit job posts
• filter applicants by location, qualifications and more
• review candidates whose experiences and qualifications match your job posts
• invite quality candidates to apply (Sponsored Jobs only)
• message candidates and schedule interviews
• get feedback from internal stakeholders
• keep track of where candidates are in your hiring process
• sponsor your jobs and manage your budget
• create and manage hiring campaigns (multiple jobs managed with one overall budget)
• see job post performance reports to improve your hiring process

But that’s just the tip of the iceberg. Let’s dive in and explore the features you can take advantage of within your Employer Dashboard.

 

Managing your job posts

Your Employer Dashboard allows you to view, manage and edit all of your job postings in one place. Here’s how you can manage multiple job postings through your dashboard.

Jump to our FAQs about managing your job posts on Indeed.

Sorting and filtering jobs

When you have multiple open positions, it can be a challenge to keep track of them all. Indeed makes this process easy. If you want to find a specific job you’ve posted, you can filter by job title or location. Select the X to remove filters when done.

To sort your jobs, use the Sort by list in the upper right of the page. You can sort your jobs by:

• the date the job was posted
• job title
• location
• job status (e.g. open, paused, closed)

Editing and optimising your job posts

At some point you may want to update or change an existing job post, whether it’s because your hiring needs have changed or you want to optimise it to reach more quality candidates. You can edit job posts right from your Employer Dashboard by following these steps:

1. Navigate to the Jobs tab
2. Click on the three dots to the right of the job you’d like to edit
3. Click Edit job
4. Click on the pencil icon next to any section you’d like to edit

As your hiring needs change, you can also pause, close or re-open a job by setting a job status. Pausing a job post temporarily removes it from Indeed’s search results. Closing your job removes it from search results and archives it for future reference.

To update the status of your job, select the status menu on the right-hand side of that job. To bulk edit the status of multiple jobs, tick the boxes on the left-hand side of the jobs you’d like to update. From the Set status menu that appears on the upper right-hand side, select a status.

Viewing performance reports and metrics

To get a detailed understanding of how your job postings are performing, you can generate performance reports from your dashboard through Indeed Analytics. This can help you identify your highest- and lowest-performing jobs and campaigns to see what’s working and what isn’t, which can be used to optimise existing jobs and campaigns. You can also measure the impact of your paid job posts by seeing Premium or Standard Sponsored Job spend and performance information.

With Indeed Analytics, you can view useful reports like:

• How today’s performance compares to historical performance
• Daily performance data for a specific job
• Free vs sponsored job performance
• Campaign performance data per device type
• Month over month performance

A low-performing job could indicate that your job title or job description needs some fine-tuning. For example, if impressions are low for a particular job, it could mean that your job title or job description may not be matching jobseeker search terms. In this case, using a more common job title or more relevant keywords to describe duties and responsibilities could help your job post appear in more of the right search results.

To access your performance reports:

1. Go to the Jobs tab
2. Click on the three dots to the right of the job you’re interested in
3. Select See performance report from the options
4. In the performance report, you can view the performance of one job, a group of jobs or all jobs

Budget management

When you post a job on Indeed, you’ll have the option to post for free* or pay to post with a Sponsored Job for better visibility. With a paid post, you’re always in control of what you spend. Stay within your budget by choosing to set an application limit, or receive applications until you pause your job.**

If you’ve paid to post any jobs on Indeed, you can find your charges and payment information by clicking the profile icon and navigating to the Billing section.

To view a breakdown of charges for each job in your account, go to your performance reports, select the desired date range and click the drop-down menu showing All jobs (one row per day) and select All jobs (one row per job).

If you’re on a price per application (PPA) plan, your performance report will contain:

• number of applications received
• total number of applications requested
• price per application
• total cost
• timeframe of when the plan started and finished

Read more: Indeed Pricing: Job Posting Costs

*Terms, conditions, quality standards and usage limits apply

**Product features not available to all users at this time

 

Managing candidates

Sorting through applicants and managing candidates as they move through your hiring process can be challenging, especially if you’re using several spreadsheets, notes, emails, etc.

Your Employer Dashboard streamlines this process, making it easier to manage the candidates who’ve applied for your jobs on Indeed. Here’s how you can take advantage of these features.

Jump to our FAQs about managing your job posts on Indeed.

Track candidate statuses

The Candidates tab on your Employer Dashboard can help you organise and manage your hiring pipeline. As applicants appear on your dashboard, you can mark whether you’re interested, unsure or not interested. Indeed also automatically tags applicants in your dashboard with a status as they move through your hiring process.

Candidates can have one of six statuses:

• Active: candidates that have applied for your job.
• Awaiting review: candidates that you have not taken any action on yet.
• Reviewed: candidates that you have taken an initial look at and are ready to be contacted.
• Contacted: candidates you’ve had at least one conversation with by message, email, phone or video interview.
• Rejected: candidates you’re not interested in. Rejected candidates can receive an automated email to let them know they’re no longer being considered through Indeed Employer Assist.
• Hired: candidates who’ve been hired by your company. Using the Hired candidate status can help you track ROI over time.

Identify top candidates

In your Employer Dashboard, you can filter applicants by criteria like location, qualifications, if they answered screener questions, candidate status and your recorded interest level. Candidates can also be sorted alphabetically by name or by the date they applied.

These filters can help you create a shortlist of candidates who you’d like to learn more about through a phone screening or interview.

Invite candidates to apply (Instant Match)

If you’ve sponsored your job, you’ll see a Matched candidates tab in your Employer Dashboard where you can review candidates whose CVs on Indeed meet your job description. When you see a potential fit, you can invite them to apply.

With Instant Match, over 85% of employers get quality candidates right when they sponsor their job.[1]

Learn more about how Instant Match works.

Message your top picks

In your Employer Dashboard, you can easily see which applicants meet your job requirements and begin a conversation. Your messages with candidates can be easily tracked through your dashboard – a convenient alternative to managing everything through your email inbox.

To message a promising candidate, click the candidate’s name to bring up their Candidate detail page. From there, you can send a message that will appear in their email inbox. You can also go to the Messages tab to see all of the messages you’ve sent and received.

If you’ve invited colleagues to participate in the hiring process through linked accounts, they’ll also be able to access applicant information and send messages to candidates.

Not sure what to say when contacting candidates? Indeed’s messaging placeholders and templates also make it quick and easy to personalise your messages. You can even choose to send automated rejection emails within a certain number of days after candidates apply by enabling Employer Assist.

Schedule interviews

Whether you want to screen candidates quickly on a call or you’d like to meet virtually, you can do either with Indeed Interview straight from your Employer Dashboard. No apps or downloads needed.

When you see an applicant you’re interested in, go to the Interviews tab on your Employer Dashboard and invite the candidate you want to interview. (Video conferencing is the default, but you can also choose to schedule phone or in-person interviews.) Read more about how to conduct a successful video interview on Indeed.

Interview invitations sync with most calendar applications, which makes it easy to view upcoming interviews, especially if you’re considering many candidates or hiring for more than one position. After each call or interview, you can also log notes in the candidate’s profile in your Employer Dashboard to refer back to later and edit their applicant status.

Did you know? Jobs that use interviews on Indeed are on average 22% more likely to hire someone.[3]

 

Collaborating with your hiring team

A common delay in the hiring process can come from the need to include multiple stakeholders within the business (recruiters, hiring managers, leadership, etc.). With Indeed, you can make hiring a collaborative process. This is especially useful if your hiring process requires input and collaboration from multiple people.

You can add other people to your dashboard by setting access levels, which allows you to share notes about candidates, forward CVs and notify colleagues about candidate status. This can help ensure that all stakeholders are in agreement about how candidates are being evaluated and which candidates should move forward.

To invite members of your hiring team to view applicants and provide feedback, follow these steps:

1. Click on the profile icon in the top right hand corner of your Employer Dashboard
2. Choose Manage access from the dropdown menu
3. Provide your colleague/collaborator’s email address(es)
4. Set their access level

Read more: How to Screen Candidates with Your Team on Indeed

 

Frequently Asked Questions

Managing job posts FAQs

How do I edit my job?

Go to your Jobs tab and click the blue Edit job text on the right-hand side of the job card.

In the condensed view, click the Actions button, then select Edit jobs from the dropdown menu.

How do I set the status of a job?

To pause, close or reopen a job, select the Status button on the right-hand side of the job card, then set the status you want.

To bulk set job statuses:

1. Tick the boxes on the left-hand side of each job card.
2. A bulk Set status button will appear above the job list on the right-hand side. Select the Set status dropdown and set the status you want.

How do I see my job details?

Click the job title to bring up the Job details page.

You can also reach this page by clicking the Actions button and selecting View job details from the dropdown menu.

How do I filter my jobs?

Filter your jobs by entering a job title or location in the search bars on the top left side of your dashboard. To remove the filter, click the X on the left side of the search bar.

By filtering, candidates who meet a qualification requirement set by you are at the top of your list.

How do I sort my jobs?

Click the Sort by dropdown on the right-hand side of your dashboard. From there, you can sort by posting date, job title, location or job status.

Candidate management FAQs

How can I see if a candidate applied to more than one of my jobs?

Click a candidate’s name to bring up the Candidate details page. Under Notes, you’ll see a list of every one of your jobs the candidate has applied for.

Where are my past notes on a candidate?

Click a candidate’s name to bring up the Candidate details page. On the right-hand side, you’ll see a full history of your candidate notes.

How do I export candidates for a certain job?

Go to your Candidates tab, select a job, tick the Select all candidates box, then click the Export candidates button.

How do I export candidates for all jobs?

Go to your Candidates tab and select All open and paused jobs, tick the Select all candidates box, then click the Export candidates button.

If you want to export candidates from a closed job, go to the Jobs tab and select the job from the Closed jobs list. Then tick the boxes of all the candidates you want to export and click the Export candidates button.

How can I find a candidate from a past job?

Go to the Candidates tab and search for the candidate in the search box at the top right of your Employer Dashboard. This searches open and paused jobs by default. If you closed the job, go to the Jobs tab and select Closed jobs on the top left of your dashboard. Then select the job title you want and search for the candidate you’re looking for.

Back to Hiring with Indeed

 

1. Indeed data (UK), Average over Q2 2021
2. Indeed data (US)↩
3. Indeed survey, n=338↩
4. Indeed data (worldwide)↩