What is included in an offer letter?
An offer letter can be customised based on your desired level of formality and how much detail your company wishes to include. For a professional touch, use your company’s official letterhead. You can organise your offer letter how you see fit, although consider including basic information, like:
- Job title
- Base salary
- Start date
- Employment contingencies, such as background checks, drug screening, reference checks, and so on.
- Type of employment, such as casual, shift, part-time, full-time, or contract.
Should you wish to add in further details, you may include additional information such as:
- Description of job responsibilities and expectations
- Manager/supervisor name and title/position
- Workplace location and expected working hours
- Additional compensation potential, such as equity, bonuses, profit-sharing, share options, etc.
- Employee benefits, such as private insurance coverage, paid time off, flexible hours, etc.
- Job offer expiration date
Job offer letters can vary in formality, and their legal effect may differ depending on the context and jurisdiction. If you have questions about the structure or implications of your template, consider seeking professional advice.
Standard job offer letter template
Dear [Candidate Name],
[Company name] is delighted to offer you the [full-time, part-time, etc.] position of [job title] with an anticipated start date of [start date], contingent upon [background check, drug screening, etc.].
As the [job title], you will be responsible to [brief mention of job responsibilities and expectations].
You will report directly to [manager/supervisor name and job title] at [workplace location]. Working hours are from [hours per day, days per week].
The starting salary for this position is [dollar amount] per [hour, year, etc.]. Payment is on a [weekly, fortnightly, monthly, etc.] basis by [direct deposit, cheque, etc.], starting on [date of first pay period]. In addition, you will be eligible to receive [discuss additional compensation potential].
[Company name] offers a comprehensive benefits program, which includes [private health insurance, paid time off, etc.].
Your employment is on a [part-time, full-time, contractual, etc.] basis. This letter is intended to outline key role details in a general way and does not include all possible terms. The structure and effect of offer letters can vary, so employers often tailor this section based on their policies.
Please confirm your acceptance of this offer by signing and returning this letter by [job offer expiration date].
Sincerely,
[Your Signature]
[Your Printed Name]
[Your Job Title]
Candidate Signature: ______________________________
Candidate Printed Name: ______________________________
Date: ______________________________
Simple job offer letter template
Dear [Candidate Name],
With great pleasure, I extend the following employment offer to you.
Position: [Job title]
Start date: No later than [date]
Salary: [Dollar amount] per [hour, year, etc.]
This employment offer is contingent upon the successful completion of [background checks, drug screening, reference checks, etc.]. This offer letter outlines the main details of the role. Employers may adapt or expand this section based on their preferred practices or policies.
Sincerely,
[Your Signature]
[Your Printed Name]
[Your Job Title]
Candidate Signature: ______________________________
Candidate Printed Name: ______________________________
Date: ______________________________
Casual job offer letter template
Dear [Candidate Name],
Congratulations! [Company name] is excited to call you our new [job title].
We’ll focus on wrapping up a few more formalities, including the successful completion of your [background checks, drug screening, reference checks, etc.], and aim to get you settled into your new role by [start date].
Keep reading to learn more about this opportunity and – hopefully – receive answers to any lingering questions you may have.
[Company name] will start you out at [dollar amount] per [hour, year, etc.]. You can expect to receive payment [weekly, fortnightly, monthly, etc.], starting on [date of first pay period].
As the [job title], you will report to [manager/supervisor name and job title] at [workplace location] from [hours per day, days per week]. Your daily responsibilities will include [brief mention of job duties and responsibilities].
You’ll be a [contract, casual, part time, full-time, etc.] employee of [company name] and will be able to participate in benefits, like [personal health insurance, paid time off, etc]. You’ll also have access to some awesome perks, including [additional offerings, such as game room, snack bar, etc.]!
This offer letter is intended to provide an overview of the role and associated information. Organisations may choose different ways of presenting this section depending on their needs and standard processes.
[Company name] looks forward to bringing you on board! If you have questions, reach out at anytime and we’ll be more than happy to help you.
Best,
[Your Signature]
[Your Printed Name]
[Your Job Title]
Candidate Signature: ______________________________
Candidate Printed Name: ______________________________
Date: ______________________________
Related Articles:
Job offer letter samples templates for PDF & Word
Use these job offer letter samples to create a document that best suits your company’s needs and culture.
