"I believe an assistant administrator is an important part of an organisation's efficiency and overall operations. The administrative team, including the assistant administrator, works together to improve cross-department communication, record data, and share resources. This helps the business operate effectively."

"In my last role, I was an assistant administrator in the HR department. I kept employee data secure by following my organisation's safety guidelines. This involved inputting and accessing electronic data using a secure computer system. For paper copies, I stored them in a locked cabinet. I kept all codes and keys private to help ensure safety."

"I think the most challenging part of being an assistant administrator is learning how to work with different administrators. When meeting a new administrator, I take time to learn their primary objectives, communication style, and organisational habits. This helps me create a customised plan for my responsibilities. I review this regularly as I learn more about the administrator to ensure I'm assisting them effectively." 

"I typically work well with others in all work environments. In my last role, I worked with a colleague who had a different communication style than me, and they weren't responding to my emails. To improve our communication, I set up an in-person meeting and discussed different communication methods. We decided to use the office instant messaging software for future communication, which greatly improved our collabouration."

"I have experience with various word processing programmes, presentation software, and spreadsheet programmes. I've also worked with calendar management software and data entry programmes. In my last role, I used various communication systems, including instant messaging software and a digital voice mailbox."

"When completing tasks with similar deadlines, I create a set of criteria to determine the priority. I review the company's objectives, the project's purpose, and the client's or colleague's preferences. I use this data to determine which factors are most important, and I work on them in that order. If I know I cannot complete all tasks by the deadline, I reach out to my supervisor to help delegate the tasks so our team can complete the project on time."

"I stay organised by using a colour-coded system and a personal calendar. I assign different colours to projects so I ensure my files and data stay accurate. Each morning, I review the priorities for the day and create a daily schedule for myself. I plan for each hour to ensure I complete all of my tasks on time."

"I'm very comfortable coordinating travel for others. In my last role, I was an assistant administrator for several executive professionals. In this role, I planned travel itineraries for each individual, and I oversaw several department-wide conference trips. On these trips, I successfully handled the flights, hotels, and airport transportation for over 45 employees."

"In my past roles, I've primarily worked with the sales department. In this department, I managed administrative tasks, including data entry, communication systems, and department presentations. I've also assisted the administrative professionals in different teams, including the marketing team and the HR department."

"I've worked on a variety of administrative projects, including marketing campaigns, communication systems, and financial presentations. I enjoy working on different types of tasks. My favourite project so far was establishing a new communication system for the company. I helped review and redesign the current system. We introduced a new internal phone network, which increased our efficiency by 10%."

"In my previous role, I helped my team succeed when transitioning to a new filing system. I helped design a training presentation to educate staff members on the new system. I also facilitated the training and answered questions to ensure all staff members were clear on the new system. I then collabourated with my administrative team members to implement the new system successfully."

"I created a system to ensure accuracy during the data entry process. First, I set milestones for the data project. Then, I stop at these milestones to review the data I've input so far. This helps me catch potential mistakes early in the process. Also, at the end of a project, I review all data to ensure everything is accurate."

"I have strong communication skills, both verbal and written, which help me succeed as an administrative assistant. I use these skills to lead presentations, communicate on the phone with clients, and share resources with different departments. I also have excellent organisational and time management skills. I use these to manage the company calendar system. "

"When I approach a new project, I first review the primary objectives, budget, and deadlines. This helps me create an effective plan. Next, I divide the project into smaller tasks and prioritise these based on urgency and relevance. I use this to draft a procedure for future projects"

"In my previous role, I helped increase efficiency in our filing system. I realised we had client files from many years ago, and these old files were taking up a lot of space. I began an organisational project where I reviewed each file and discarded files that were over five years old. This helped increase efficiency when finding and storing new files."