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Finance Assistant Interview Questions

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Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

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Whether you are preparing to interview a candidate or applying for a job, review our list of top Finance Assistant interview questions and answers.

  1. What are your top skills as a Finance Assistant? See answer
  2. Why did you decide to pursue a career in financing? See answer
  3. Do you have a professional development plan in place to help you reach your career goals? See answer
  4. How can a Finance Assistant improve the productivity and morale of a finance team? See answer
  5. Which software packages have you worked with? See answer
  6. What is the difference between journal and ledger accounting? See answer
  7. If you got this job, how would you stay up to date with regard to the latest developments in your field? See answer
  8. Can you think of a time when you had to deal with a challenging situation at work? See answer
  9. How do you practise effective communication when dealing with colleagues co-workers?
  10. As a finance assistant, how do you prioritise tasks when there are multiple upcoming deadlines?
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Our mission

Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

Read our editorial guidelines

10 Finance Assistant Interview Questions and Answers

What are your top skills as a Finance Assistant?

The answer to this question will provide you with an idea of the candidate's competencies and level of experience.  What to look for in an answer:

  • Relevant skills
  • Understanding of their position in the finance team
  • Suitability for the job opening

Example:

"Although my role is a supporting one, I think it's helpful that I have a solid understanding of financial management. This gives me a more holistic understanding of the function of a finance department, which in turn allows me to provide better support. I also think that my willingness to help out whenever I am needed makes me a valuable asset for any team."

Why did you decide to pursue a career in financing?

With this question, you can learn a bit about a candidate's history and why they are applying for the position. Candidates who have a clear plan regarding their careers tend to be dedicated and invested employees. What to look for in an answer:

  • An interest in finance
  • Motivation to develop professionally
  • Career goals 

Example:

"I have always enjoyed working with numbers, and my friends used to approach me to help them manage their budgets. At school, my best subjects were accounting, finance and business studies, so it just seemed natural for me to pursue a career in these fields. I definitely want to grow as a finance professional and my goal is to become a Finance Manager."

Do you have a professional development plan in place to help you reach your career goals?

A candidate who has a plan in place regarding their professional development is likely ambitious, intrinsically motivated and invested in their job. Such employees make excellent team members and require less management. What to look for in an answer:

  • Current qualifications and experience
  • A realistic and well-researched PDP
  • Potential for development within the company

Example:

"I wasn't able to go to university after I completed college. However, I am determined to obtain a finance degree and will be enrolling as a part-time student when the next academic year starts. I also plan to grow professionally by completing relevant professional certifications that can enhance my skills. In addition, I plan to find myself a mentor who can provide me with guidance and advice regarding my career."

How can a Finance Assistant improve the productivity and morale of a finance team?

Although Finance Assistants are junior members of a finance team, their assistance can help make everyday activities in an office run smoother. By filling in for team members and taking over lower-level tasks as needed, they can boost an office's productivity. What to look for in an answer:

  • A team-focused approach
  • An understanding of their role in a finance team
  • An eagerness and willingness to learn through dedication and hard work

Example:

"One example where I helped with productivity and morale in the office is when one of our finance officers had a tight deadline and seemed quite stressed. I finished my own work expediently, and then walked over to her with a cup of coffee and offered my assistance. She first hesitated, but then asked me to retrieve information from various spreadsheets for her. I'm glad to report she made her deadline."

Which software packages have you worked with?

Since a Finance Assistant takes care of various day-to-day accounting and financing tasks, such as creating sales and purchase invoices, they need to be computer literate and must also have knowledge of relevant software packages. What to look for in an answer:

  • Level of experience
  • Types of software packages the candidate has worked with
  • General computer literacy

Example:

"In my previous position I used QuickBooks for day-to-day accounting tasks, such as processing purchase requests or the preparation of journals for monthly management accounts. I also obtained some knowledge of the Infor SunSystem software package, which the finance department used for budgeting and forecasting."

What is the difference between journal and ledger accounting?

Although Finance Assistants are typically entry-level employees who are gaining experience in their field, they need a grasp of basic accounting concepts to execute their daily duties. With this question, you can gauge whether the candidate has some accounting knowledge. What to look for in an answer:

  • On-the-job experience 
  • A solid understanding of basic accounting principles
  • Confident and clear communication of ideas

Example:

"Journal and ledger are two distinct bookkeeping tasks. The journal is where you record all business transactions for a financial year. It lists raw accounting entries, ordered by date of transaction. Once you've entered the transactions in the journal, you can post them into individual general ledger accounts. Each ledger account records debit entries on the left side and credit entries on the right."

How do you practise effective communication when dealing with co-workers?

Besides accounting and finance knowledge, the candidate should also demonstrate that they have the relevant soft skills. As is the case with most occupations, the ability to communicate effectively is an important aspect of a finance assistant's job. What to look for in an answer:

  • A well-expressed answer
  • Eye contact and body language
  • An understanding of the importance of communication in the workplace

Example:

"In my previous position as a Finance Assistant, I helped various members of the finance team and also participated in projects. In order to do my job well, I often had to gather figures ad statistics from multiple sources. I also needed to clearly relay information so that everyone remained on board regarding the progress of specific tasks."

As a Finance Assistant, how do you prioritise tasks when there are multiple upcoming deadlines?

When things get busy in a finance office, Finance Assistants may have to assist with multiple duties that involve strict deadlines. The ability to organise and prioritise their workload is therefore vital for any finance assistant. What to look for in an answer:

  • A systematic and logical approach
  • Previous work experience
  • The ability to handle pressure

Example:

"There have been times when I've had to deal with multiple tasks that involved different members of our team. I quickly realised that multitasking, which I thought increased my efficiency, was actually slowing me down. So, I decided to create a list of duties in the order in which I had to do them, and then focus on completing one task before moving on to another."

If you got this job, how would you stay up to date with regard to the latest developments in your field?

Accounting and finance are not static trades. They are dynamic and ever-changing. For this reason, it's important that accounting and finance professionals remain up-to-date regarding the latest developments in their fields. What to look for in an answer:

  • A real interest in the field
  • Intrinsic motivation
  • Professionalism

Example:

"Apart from learning from the professionals I work with, I regularly read magazines such as MoneyWeek and Public Finance. I also watch YouTube videos on topics such as the future of finance and accounting trends."

Can you think of a time when you had to deal with a challenging situation at work?

With this question, you can gauge how the candidate handles conflict at work. Candidates who demonstrate the ability to diffuse an argument or stressful situation can be a valuable asset for a finance team. What to look for in an answer:

  • Emotional maturity
  • Teamwork skills
  • Creative thinking

Example:

"I once made a calculation mistake in a task that I offered to take over from one of my colleague co-workers. She was called in by her manager who asked her to please be more attentive in the future. The colleague co-worker was understandably irritated with me. To ensure our relationship didn't suffer, I emailed her manager, explaining that I had made the mistake. After that, the tension between us subsided."

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