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Lettings Manager Interview Questions

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Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

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Whether you are preparing to interview a candidate or applying for a job, review our list of top Lettings Manager interview questions and answers.

  1. Being able to travel between properties is essential. Do you hold a full driving licence? See answer
  2. Do you have any lettings or property management qualifications? See answer
  3. How do you organise your time when working on multiple projects at once? See answer
  4. What would you do if a tenant breaches their tenancy agreement and refuses to leave the property? See answer
  5. Are you confident using spreadsheet software such as Microsoft Excel or Google Sheets? See answer
  6. How do you motivate your team to succeed? See answer
  7. Why would you like to work for us? See answer
  8. What element of the role are you most looking forward to? And are there any areas that might challenge you? See answer
  9. Can you tell me about a time you exceeded a customer’s expectations?
  10. Can you provide an example of a time you turned an unsatisfied customer’s experience around?
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Our mission

Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

Read our editorial guidelines

10 Lettings Manager Interview Questions and Answers

Can you tell me about a time you exceeded a customer's expectations?

The strongest candidates are often those willing to go the extra mile for clients. Drive to exceed customer expectations is a good indicator of a hard-working individual. What to look for in an answer:

  • Passion for their work
  • Understanding of different customers' needs
  • Awareness of the importance of customer satisfaction

Example:

"During an appraisal, I pointed out cosmetic improvements that would help to improve the rental value of the property. I even provided contact details for a reliable decorator. Later that week, the client advised me they'd requested a quote from the decorator to complete the works and assured me once those were complete they would love to list their property with me."

Being able to travel between properties is essential. Do you hold a full driving licence?

Being able to work independently and visit properties when needed is essential for a Lettings Manager. Holding a full driving licence means that candidates can arrive at appointments on time and visit properties at short notice if a situation requires. What to look for in an answer:

  • Willingness to travel for work
  • Knowledgeable about the local area
  • Reliable means of transport

Example:

"Yes, I hold a valid driving licence. In my current role, I spend a lot of time driving between properties. I work in the area as a property manager, so I'm confident getting around the city and know which roads to avoid during rush hour too."

Do you have any lettings or property management qualifications?

Candidates who undertake professional certification have a strong understanding of how the industry operates and how to excel in their role. Having the motivation to study alongside work can show a candidate's strong work ethics too. What to look for in an answer:

  • Aspirations to progress within their career
  • Knowledgeable about industry standards and legal obligations
  • Interest in learning more

Example:

"Last year I completed my ARLA Level 3 Award in Residential Letting & Property Management. I found the course really helped me to better understand the industry and how my role operates within it. After a year without studies, I'm hoping to begin my Level 4 qualification with ARLA soon."

Can you provide an example of a time you turned an unsatisfied customer's experience around?

The goal here is to understand how a candidate resolves problems. Willingness to face a difficult situation and try to improve a negative experience is important. What to look for in an answer:

  • Taking ownership of a problem
  • Active listening and conflict resolution skills
  • Willing to go above and beyond

Example:

"Once my photographer didn't show up for a photoshoot. The homeowner was furious as they had spent all day tidying and had taken the day off work to be home. After profusely apologising we rescheduled, and I stayed at the property so the homeowner could take their children out. To make up for the disappointment caused, I brought along a gift card for the family to get ice cream."

How do you organise your time when working on multiple projects at once?

While there's no right or wrong way to manage your time, candidates should understand the importance of good time management. What to look for in an answer:

  • Recognition of the importance of punctuality
  • Ability to prioritise tasks
  • Experience juggling multiple projects

Example:

"I like to plan my week ahead in my planner so that I can see what deadlines I have coming up and can complete projects ahead of time. At the start of every day, I make a list of what needs to be accomplished and prioritise based on the urgency and importance of projects. As new tasks arise, I fit them in based on when they need to be completed."

What would you do if a tenant breaches their tenancy agreement and refuses to leave the property?

Candidates should be familiar with the process and procedures required when evictions are needed. Experience evicting tenants and knowing what not to do protects the company from possible legal action. What to look for in an answer:

  • Knowledge of local eviction laws
  • Previous experience handling eviction process
  • Follows policy and legal procedures

Example:

"Following procedures and accurately documenting progress when evicting tenants is crucial. When serving written notice, I always send it with a signature requirement or read notification on emails so that I know tenants have received my correspondence. After we serve notice, I continue to follow procedure and communicate professionally with tenants to talk them through the next steps."

Are you confident using spreadsheet software such as Microsoft Excel or Google Sheets?

The goal here is to understand what data analysis skills a candidate has. This includes using software to assess property portfolios, team KPIs and financial performance, all of which are essential for monitoring progress towards targets. What to look for in an answer:

  • Confidence using data analysis software
  • Previous experience assessing performance metrics
  • Attention to detail and ability to recognise trends

Example:

"I recently worked with colleagues in the performance insights team to develop an Excel sheet that covers various aspects of properties' performance. Having learned a great deal from my colleagues, I'm now confidently using the sheet and creating my own tabs to monitor personal performance. This is a skill that I hope to carry with me throughout my career, as the insights provided from data analysis have been invaluable."

How do you motivate your team to succeed?

With this question, you can better understand how candidates lead their team and assess if their management style is compatible with company culture. This is a good chance to see how a candidate might fit within the current team. What to look for in an answer:

  • Aware of different peoples' motivators
  • Supportive of the team
  • Taking responsibility for the team's success

Example:

"I like to get to know my team and listen to what they need from me when I first join a new company. Through talking with the team, I'm able to understand what motivates each person, what personal factors might impact them from time to time and how I can support them to achieve their best results."

Why would you like to work for us?

This question provides candidates with an opportunity to share what they already know about the company. If your company is a specialist in an area that appeals to candidates, this gives them a chance to bring this up. What to look for in an answer:

  • Awareness of what the company does
  • A positive outlook on career opportunities
  • Shared values

Example:

"Having seen your company's success with the new build development in Oxford, I've been looking for the right opportunity to join for quite some time. I'm particularly interested in learning about the build-to-rent process and believe this is a great opportunity to join a company that does it so well."

What element of the role are you most looking forward to? And are there any areas that might challenge you?

This question reveals what candidates can bring to the company, and what the company might support them with. A well-rounded team needs experts in different areas, so candidates that bring skills your team needs are desirable. What to look for in an answer:

  • Positive attitude toward elements that challenge them
  • Self-awareness to recognise weaknesses
  • Passion for their career

Example:

"My previous experience staging homes has always been an asset, and being able to use this skill in the gorgeous waterfront properties you manage is very exciting to me! I can't wait to style the modern spaces. I do find writing up listing specifications to be challenging at times, as it often requires a large amount of time to get right. However, with the flexible working opportunity, I expect I'll take my listing writing home to complete at my own pace."

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