Special offer 

Jumpstart your hiring with a £100 credit to sponsor your first job.*

Sponsored Jobs posted directly on Indeed are 65% more likely to report a hire than non-sponsored jobs**
  • Visibility for hard-to-fill roles through branding and urgently hiring
  • Instantly source candidates through matching to expedite your hiring
  • Access skilled candidates to cut down on mismatched hires

Customer Assistant Interview Questions

Our mission

Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

Read our editorial guidelines
6 min read

Whether you are preparing to interview a candidate or applying for a job, review our list of top Customer Assistant interview questions and answers.

  1. Why do you want to be a Customer Assistant? See answer
  2. What is great customer service? See answer
  3. What skills do you think a great Customer Assistant should have? See answer
  4. How would you handle a customer who complained about a problem with a product that the company already knew about? See answer
  5. Tell me about a time you helped a customer who had just worked with multiple Customer Assistants to no avail. See answer
  6. What communication methods do you prefer? See answer
  7. How do you stay motivated when facing challenging customers? See answer
  8. What customer service software can you use? See answer
  9. Tell me about a time you improved a dissatisfied customer’s experience. 
  10. What would you do if you didn’t know how to help a customer?
Show more questions Show fewer questions

Ready to get started?

Post a job

Ready to get started?

Post a job
Our mission

Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

Read our editorial guidelines
Create a culture of innovation
Download our free step-by-step guide on encouraging healthy risk-taking
Get the guide

10 Customer Assistant Interview Questions and Answers

Why do you want to be a Customer Assistant?

You want to know what is motivating the candidate to be a Customer Assistant. The answer to this question should provide insight into their dedication to the role. What to look for in an answer:

  • Dedication to helping people
  • Problem-solving for customers
  • Reason to become a Customer Assistant

Example:

"I want to be a Customer Assistant because I love helping and working with customers. I enjoy interacting with people, answering their questions and finding the right solutions for them. I derive a great deal of satisfaction when solving their problems or helping them out in any way."

What is great customer service?

This question should reveal the candidate's mindset and philosophy of great customer service. It's linked to why they want to be a Customer Assistant and the answer should be a match in philosophy. What to look for in an answer:

  • Critical thinking
  • Problem resolution
  • Helping people solve problems

Example:

"Great customer service is going beyond what is required to meet and exceed the expectations of customers. I offer great customer service by identifying the issues or problems of a customer through active and reflective listening, utilising my in-depth knowledge of our products, offering support and quickly resolving problems."

What skills do you think a great Customer Assistant should have?

This question explores what skills the candidate thinks are valuable to the position and reviews their skill set. Their answer should align with your job description and company values. What to look for in an answer:

  • Possesses the right skills
  • Understanding of the job role
  • Alignment with the job description

Example:

"Important skills include strong verbal and written communication skills to converse with customers through questions and answers or explaining policies, to document issues and outcomes and active listening. I have proven ability in those skills as well as problem-solving, a willingness to help customers and a positive outlook. Other important skills are numeracy to complete monetary transactions, using statistics and calculate the cost of goods and estimated delivery times. The experience and use of digital technology are important as is ongoing learning to stay current."

Tell me about a time you improved a dissatisfied customer's experience.

Included in their responsibilities, Customer Assistants deal with complaints from unhappy customers. You'll want to ensure that the candidate has the tact and skills to successfully manage these challenges. What to look for in an answer:

  • An example with a positive outcome
  • Creativity and conflict resolution skills
  • Ability to follow company policy tactfully and professionally

Example:

"At my previous job, a customer came into the store shouting about a problem with her order. The bottom line was that she wanted to return an item without a receipt. I let her talk through her issue letting her feel heard, remained calm, and did not take it personally. I apologised for the inconvenience and explained that store policy would not allow me to give her a cash refund, but that I could give her a store credit or exchange the product in the store."

What would you do if you didn't know how to help a customer?

In some cases, resolving a customer's problem can be outside the ability of a Customer Assistant. In answering this question, the candidate should show an understanding of your company's hierarchy. What to look for in an answer:

  • Knowledge of company policy
  • Knowledge of the company's hierarchy
  • A command of in-the-moment problem-solving

Example:

"If I wasn't able to help a customer, I would apologise and assure them that I would immediately find the team member that can help them. I would make sure they were left in a comfortable position while I found the manager and give them the details and a clear understanding of the problem. I would introduce the customer and manager to each other and offer to provide any other help."

How would you handle a customer who complained about a problem with a product that the company already knew about?

This is another question dealing with difficult issues and circumstances such as a defective product. What to look for in an answer:

  • Taking ownership of the problem
  • Honest and tactful problem solving
  • Awareness of all issues with company products

Example:

"I would apologise and explain that the manufacturer has made us aware of the problem and offer a full refund or exchange for a different product. In doing so, I would adhere to any company-issued guidelines for dealing with the product defect and make the customer happy."

Tell me about a time you helped a customer who had just worked with multiple Customer Assistants to no avail.

This is a more specific question dealing with difficult customer problems. The candidate should describe a specific instance and a successful conclusion. What to look for in an answer:

  • Solving the problem in a winning manner
  • Determined to be the last stop and de-escalate the situation
  • Taking ownership of the interaction with the customer

Example:

"I once had a customer call transferred to me which made me the fourth person they were speaking with. I apologised and assured the customer that I was the last stop and would resolve the problem. I gathered all possible information from the rep who transferred the call, asked the customer if they would explain the issue in their own words and identified where there had been a miscommunication. Then I...."

What communication methods do you prefer?

Customer Assistant positions typically focus on one communication method, two at the most. This question evaluates how the candidate will perform with your company's preferred mode of communication. What to look for in an answer:

  • Transferable communication skills
  • Preferred modes of communications
  • Experience in multiple methods of communicating with customers

Example:

"I have customer service communication experience in phone and email support, in-person and online chat support. I prefer communicating over the phone or in person. They allow me to pick up on expressive voice tones and nuances and allow me to nurture a connection with the customer when communicating in real-time."

How do you stay motivated when facing challenging customers?

Customer Assistants sometimes have to deal with challenging customers which can be demoralising. You need to know if the candidate can tactfully deal with the downsides of the position. What to look for in an answer:

  • Established ways to handle the unpleasantness 
  • Thorough understanding of this aspect of the role
  • Possess the attitude that the upsides outweigh the downsides

Example:

"I don't get emotionally affected by being shouted at when I know the anger is not directed at me. To the customer, I represent the company that has wronged them and it's my job to improve their opinion of the company. I ensure that they feel heard by listening to them for a minute before I get into problem-solving. However, I am self-aware and sometimes need to take a walk on break, listen to my favourite music on breaks and in the car and keep a work-life balance with plenty of outside interests."

What customer service software can you use?

You want to understand the candidate's experience with customer service software even if it's different from what your company uses. You can use this question to assess the candidate's training needs. What to look for in an answer:

  • Technical skills
  • Openness to training
  • Customer service software experience

Example:

"I'm experienced in Zendesk, Freshdesk, Monday.com and Facebook. I have used traditional POS systems in previous positions and am a quick learner in technology."

Create a culture of innovation
Download our free step-by-step guide on encouraging healthy risk-taking
Get the guide

Three individuals are sitting at a table with a laptop, a disposable coffee cup, notebooks, and a phone visible. Two are facing each other, while the third’s back is to the camera. The setting appears to be a bright room with large windows.

Ready to get started?

Post a job

Explore Interview Questions by Title

No search results found