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Accounts Payable Specialist Job Description: Top Duties and Qualifications

Edited by Indeed Employer Content Team
Last updated 5 November 2025
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Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

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7 min read

An Accounts Payable Specialist, or Accounting Technician, is responsible for managing the financial transactions of a company. Their duties include bookkeeping, invoicing and maintaining a relationship with vendors and other third parties.

Accounts Payable Specialist duties and responsibilities

An Accounts Payable Specialist must be familiar with many applications of financial analysis within a company. Their main tasks can include:

  • Analysing the company’s overall financial performance
  • Keeping track of credits owed to the company
  • Monitoring spending and budgets
  • Auditing company departments
  • Preparing company reports for third-party organisations
  • Managing the accounting department
  • Overseeing company payroll
  • Paying all VAT on appropriate invoices and making notes of each tax payment made
  • Keeping track of credits owed to the company and ensuring all credits are properly applied to vendor payments
  • Predicting company performance based on analyses

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Accounts Payable Specialist Job Description Examples:

Example 1

Accounts Payable Specialist

Portadown (Hybrid)

£22k - £25k

I have an exciting opportunity for you to take the next step in your career with a leading renewable energy company with excellent career progression and benefits.

The applicant will be part of the accounts team responsible for the entry of and processing of purchase invoices/credits for a large supplier base.

Duties

  • Entry of purchase invoices/credits onto the ERP system and using Ephesoft scanning software.
  • To manage supplier accounts and answer queries.
  • Prepare accounts for payment runs.

Criteria

  • 1 years’ experience within an accounts payable role.

If this interests you feel free to reach out and contact

Job Types: Full-time, Permanent

Salary: £22,000.00-£25,000.00 per year

Benefits:
  • Work from home
Schedule:
  • Monday to Friday
Supplemental pay types:
  • Performance Location: One location

Example 2

CPL are delighted to be working closely with a leading manufacturing company based in County Armagh, as they continue their exciting expansion plans across the coming years. We are currently recruiting for a junior accounts payable specialist opportunity – offering an entry level position to kickstart your finance career with a company who pride themselves on long term staff development.

What’s in it for you?

· An excellent platform for focused career progression & Skills development

· A competitive salary based on your experience with pay reviews and an excellent benefits package including bonus’

· Hybrid working model to offer flexibility to suit you

· An excellent work-life balance with a 2pm finish on a Friday.

Roles & Responsibilities;

  • Perform daily transactional activities as part of a large team.
  • Perform automatic payment processing and distribution
  • Work towards company key metrics
  • Assist team members in other business area’s across Europe
  • Focus on continuous improvements and finding efficiencies in current processes
  • Deal with emails/phone calls to target resolving all queries
  • Provide a high level of customer service to internal and external parties

What we are looking for;
  • A minimum of GCSE level or equivalent including Maths & English.
  • Must have experience of working with Microsoft Office suite (Excel, Word, etc.).
  • Ideally the successful candidate will have experience of Oracle or a similar accounting software.
  • Previous experience in an Accounts Payable department with proven experience processing high volumes of transactions would be desirable.
  • Experience of working in a fast-paced environment
  • Strong Interpersonal and Customer communication skills
  • Highly organised
  • Ability to work in a team environment
  • Ability to work on own initiative

If this sounds like an opportunity that could potentially be of interest to you, simply get in touch with Nathaniel Ferris by applying to this advertisement or giving me a call on [phone number]5.

Job Type: Full-time

Salary: £20,000.00-£25,000.00 per year

Schedule:
  • 8 hour to Friday

Example 3

The Company

We are a fast-growing consumer products distribution business based near Uxbridge. Established in 2016 the company has now grown to over 40 employees and prides itself on the quality of it staff, products and customer service.

The Role

We are looking for a diligent and responsible Accounts Payable Specialist with a good attention to detail and customer service to join the finance team of 4. Reporting to the Head of Finance, the role requires hands on processing of a wide variety of accounting tasks, including:

- Responsibility for the purchase ledger function covering both stock and overhead invoices including the processing and paying of invoices and expenses on a timely basis.

- Ensuring the bank accounts are reconciled daily.

- Assisting with the companies finance facilities and bank software (on HSBCnet).

- Processing other journals to ensure that the financial records are complete and up to date within the accounting system (currently Sage 200).

- Cover for, and assisting, the Finance Manager and credit controller when required.

Tasks and responsibilities

Accounting records:

- Setting up new suppliers on Sage following necessary checks.

- Purchase ledger invoice entry including the reconciliation to purchase order, goods received /service delivery notes (as applicable) and related documentation.

- Liaising with the operations and commercial teams to ensure stock supplier invoices are processed and settled within agreed terms.

- Preparation of daily/weekly supplier payment runs.

- Assisting the Finance Manager with the daily completion of the business cashflow forecast and reporting, especially around purchase commitments and payments.

- Ensure all documents including invoices, delivery notes, receipts are filed in an orderly and timely manner.

- Preparation and allocation of credit card and cash expenses.

- Being able to cover for the credit controller which includes learning most day-to-day credit control tasks which include new account set-up, daily invoice distribution, weekly statement distribution and sending payment reminders via email.

Example 4

At Geodis our vision is to be the growth partner for our clients. As a logistics company, we achieve this through proven expertise across our five lines of business: Supply Chain Optimization, Freight Forwarding, Contract Logistics, Distribution & Express and Road Transport. Our emphasis on excellence in these areas has made us a worldwide supply chain leader with over 300 locations in 168 countries, employing over 41,000 people.

We are looking for an AP AR Specialist to join our finance team where you will be responsible running the accounts payable process ensuring the vendor invoice payments are processed along with supplementary credit control duties.

Role Description:

  • Managing the SAP system to ensure vendor invoices are processed.
  • Monthly creditor conciliations and clearing.
  • Follow up purchase orders in the SAP system.
  • Month end closures and reporting.
  • Collecting outstanding debts for allocated customers.
  • Contacting creditors to receive any overdue payments.

Skills and Qualifications:

· 2-3 years experience within an accounts payable based role.

· Experience with relevant SAP systems.

· Excellent communication ability both face to face / virtually and written.

· Good people management skills.

· Detail focused.

Package Details:

  • Salary: up to £30,000
  • Company Pension Scheme.
  • 25 Days Annual Leave Per Annum + Bank Holidays.
  • Company Sick Pay.
  • On Site Parking.

The working hours for this role are Monday to Friday (9am – 6pm) based out of our High Wycombe office with the option for hybrid working.

If you feel this role is of interest please send your CV to directly to Matthew Williams or call for a confidential discussion on 07977 123646. Please note that any personal information with be handled in line with GDPR guidelines and regulations. For more details please see [website]

Job Types: Full-time, Permanent

Salary: Up to £30,000.00 per year

Benefits:
  • Company pension
  • Flexitime
  • Free parking
  • Health & wellbeing programme
  • Life insurance
  • On-site parking
  • Sick pay
Schedule:
  • Flexitime
  • Monday to Friday



Ability to commute/relocate:
  • High Wycombe: reliably commute or plan to relocate before starting work (required)

Experience:
  • Credit Control: 1 year (preferred)
  • Accounts payable: 2 years (preferred)


Work Location: In ID: AP Specialist

Example 5

Accounts Payable Specialist
Weymouth, Dorset | £25,000 pa | Permanent | Full-Time | Start January 2023

We are seeking an Accounts Payable Assistantto join a British defense and security company from their offices based in Weymouth, Dorset on a permanent basis. Our company is best known for providing engineered solutions to solve complex problems in defense, security, critical detection and control environment.

The Role
The Accounts Payable Specialist provides support to the finance tam and wider business with Accounts Payable query resolution, supplier statement reconciliations and master data management.

Role Responsibilities

  • Processing, coding and filing a high volume of invoices/credit notes.
  • Reconciling vendor statements and requesting copies of any missing invoices/credit notes for processing.
  • Assisting vendors who are chasing invoice payments.
  • Resolving and managing invoice queries by liaising with departments across the business
  • Review all unallocated supplier payments and provide details on how to allocate the payments
  • Review and clear all supplier debit balances.
  • Prepare monthly supplier statement reconciliation
  • Reconcile outstanding supplier invoices detailed on supplier statement to Goods Received Not Invoiced (GRNI) report.
  • Review Supplier Master data and ensure all contact details/VAT numbers etc… are up to date
  • Raise BACS payments and any other payments as required
  • Continuously challenge the way we work and actively identify areas of where change can improve the performance within Finance and in the way this department serves others in the company. Make the identified changes as quickly as practical. Participate in, and support, company-wide change initiatives
  • Other ad hoc duties as required

Qualifications, Experience & Skills Required

  • AAT Qualifications beneficial, experience will be considered
  • Experience using Excel
  • Used ERP Systems in finance function

Security Clearance Required

  • Any applicant must be willing to undergo and obtain BPSS security clearance

Wish to Apply?

If you are interested in this vacancy and wish to apply, please send an updated CV to Anna Curtis at Insignis Talent for review and shortlisting.

Job Types: Permanent, Full-time

Salary: £23,000.00-£25,000.00 per year

Schedule:
  • Day shift

Ability to commute/relocate:
  • Weymouth: reliably commute or plan to relocate before starting work Location: Hybrid remote in Weymouth

Example 6

Mallaghan Engineering is a Leading Global Supplier in the manufacture of Ground Support Equipment for the Aviation Industry, producing highly acclaimed GSE products to an ever-expanding global network of customers. The Company is fully committed to a highly ambitious strategy of future growth as the aviation industry recovers from the current situation by continuing to broaden and improve upon our world class range of sophisticated high quality products.

As a result of our continued success, we are now recruiting for an experienced Accounts Payable Specialist to join our team.

Reporting to the Group Financial Accountant, your duties will include but not limited to;

  • Processing and filing high volume of purchase invoices
  • Reconciliation of supplier statements and requesting copies of any missing invoices/credit notes for processing.
  • Assisting vendors who are chasing invoice payments.
  • Resolving and managing invoice queries by liaising with departments across the business
  • Review all unallocated supplier payments and provide details on how to allocate the payments.
  • Review and clear all supplier debit balances.
  • Prepare monthly supplier statement reconciliation.
  • Reconcile outstanding supplier invoices to Goods Received Not Invoiced (GRNI) report.
  • Review Supplier Master data and ensure all contact details/VAT numbers are up to date
  • Raise BACS payments and any other payments as required
  • Actively identify areas of where change can improve the performance within Finance and in the way this department serves others in the company. Make the identified changes as quickly as practical.
  • Participate in, and support, company-wide change initiatives
  • Other ad hoc duties as required

What you need to succeed:

  • Previous Accounts Payable experience in an engineering or manufacturing environment
  • Advanced Excel skills
  • Experience of identifying and implementing system improvements
  • Excellent attention to detail
  • Previous experience in Sage 500 (desirable)

In return we offer:

  • Competitive remuneration package
  • Health Cash Plan
  • Pension
  • Life Assurance
  • Learning and Development Opportunities
  • Long Service Awards
  • Social Events
  • Cycle to Work & Tech Scheme
  • On-site Parking
  • Flexible Start/Finish times and early finish on Fridays!

This is a great opportunity to join a highly successful and stable company who are continuing to build on their growth.

Mallaghan ARE AN EQUAL Opportunities Employer

Job Types: Full-time, Permanent

Schedule:
  • Day shift

Work Location: In person


Application deadline: ID: ACCPAY0823

Example 7

Do you have experience working within a busy Accounts Payable team? Do you have experience with reviewing and enhancing end to end accounts payable processes?

We are looking for an Accounts Payable Specialistto join our accounting team in Long Hanborough, Oxfordshire in a hybrid capacity (split of working in the office and from home). You will be a member of a busy Accounts Payable team, using your knowledge of accounts payable to support and guide colleagues, and establish procedures and guidelines across multiple EMEA locations.

Principal Accountabilities will include, but are not limited to:
  • Invoice coding, processing and matching PO’s to invoices
  • Working with the Accounts Payable (AP) team to process supplier invoices for various locations within EMEA (Europe, Middle East & Africa) region
  • Maintaining generic accounts payable inbox
  • Reconciliation of supplier accounts and resolving queries
  • Liaise with staff at all levels, UK and International
  • Review and undertake accounting approval of expense reports submitted
  • Preparation of payment runs
  • Perform transaction analysis and/or trouble-shooting to provide information to management as requested
  • Ensures timely payments of vendor invoices and expense vouchers and maintains accurate financial records and control reports. Prepares accounts payable register and related reports in a timely manner.
  • Establishes procedures and guidelines for accounts processes
  • Acts as liaison with systems integrators troubleshooting accounts payable technical issues.
  • Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
  • Identify and recommend process improvement initiatives for department
  • Other ad hoc duties as and when required

Qualifications:
  • Previous experience in a similar finance role
  • Previous experience of implementing process improvements
  • Excellent communication, organizational, and time-management skills
  • Ability to adapt to rapidly changing priorities and deadlines
  • Commit to teamwork and to quality in everyday work
  • Advanced MS and Excel skills
  • Experience with Oracle Financials (preferred)
  • Experience with foreign entities (preferred)

What NSF can offer you:

In this role you will be part of a friendly and supportive EMEA regional finance team who support the business both locally and across the EMEA region. You will have the opportunity to use your Accounts Payable experience to establish procedures and guidelines across multiple EMEA regions, as well as supporting, and guiding fellow colleagues. This role also offers the flexibility for you to split your time between working in the office in Long Hanborough, and working from home.

Apply now and send us your CV and cover letter. Come join our team. We look forward to hearing from you!

Job Type: Full-time

Benefits:
  • Company pension
  • Cycle to work scheme
  • Free parking
  • On-site parking
  • Referral programme
  • Sick pay
  • Work from home
Schedule:
  • Monday to Friday

Work Location: In ID: Finance.9

Example 8

The Vacancy

Overall objective:

This is a key role in the fast-growing JMG Group, working for the Group Finance Controller based out of our new Finance HQ, near Leeds Bradford Airport.

Duties and responsibilities:
  • Maintaining accurate and complete finance operational records
  • Cost centre coding and maintaining the workflow approval process of purchase ledger invoices, credit cards and staff expenses – operated via a central purchase ledger. Ensuring all invoices are processed and payment runs are completed in an accurate and timely manner
  • Prepare prepayment and accrual journals to ensure timely month end production of reporting accounts
  • Review balance sheet control account reconciliations to ensure correct coding and P&L expense timing. With all applicable accounts being reconciled and signed off
  • Approvals of bank payments in line with group policies
  • To centralise the finance operational activities of, when applicable, the acquired companies into our central team
  • Plan and execute the finance operations integration activity so that the finance operational records and reporting requirements of the integrated company continue uninterrupted
  • Develop key metrics and variance reporting across finance operations and other operational business requirements
  • Build and maintain strong relationships with relevant departments in order to collate accurate and timely financial records and reporting
  • Working closely with the management accounting teams to support accurate reporting for the group
  • Supporting the Year End and interim audit processes as required
  • Work with the finance team to challenge existing processes to develop and implement improvements to policies, procedures and controls to increase accuracy and efficiency
  • Tracking bank accounts, performing bank reconciliations, testing the systems and controls held in place
  • Staying informed of changes in financial regulations and legislation as applicable to the team.

To be successful in this role you will have worked within a similar Accounts Payable / Purchase Ledger function and will be able to work autonomously on volume based tasks, ideally within an organisation with multiple entities. Ideally you will have obtained your AAT level 3 qualifications or working towards. Experience of working in an Insurance or Financial Services setting is preferred but not essential.

You will ideally be located close to Leeds Bradford Airport and be happy (once fully trained on our systems) to work in a hybrid 3:2 home/office working pattern.

The Company

JMG Group is a private equity backed insurance broker, based in Guiseley, Leeds with regional office representation around the UK. We are a top 30 broker with 500+ employees and we are growing at significance pace following our MBO that took place in November 2020.

JMG Group place over £200m of Gross Written Premium into the market and our teams are very well respected in the industry. Customer excellence and ‘doing the right thing’ is the backbone to our business ethos, which means that our talented people, high-tech systems, and robust processes are all central to our continued success.

Job Types: Full-time, Permanent

Pay: £28,000.00-£32,000.00 per year

Benefits:
  • Company pension
  • Cycle to work scheme
  • Enhanced maternity leave
  • Enhanced paternity leave
  • Free parking
  • Health & wellbeing programme
  • Referral programme
  • Sick pay
Schedule:
  • Monday to Friday



Experience:
  • purchase ledger: 1 year Location: Hybrid remote in Leeds

Example 9

Accounts Payable Specialist

Reporting to: Accounts Payable Manager

Who we are:

Ridge PM Ltd is the operating platform behind ‘ila’ (I live around), an emerging Build-to-Rent brand. We are a UK focused fully integrated real estate investor, developer, and operator with a Build-to-Rent residential portfolio of over 3,800 homes. Our full-service platform acquires, develops, manages, and operates high quality rental homes across the UK. We are focused on delivering and operating residential housing that is purposely designed and professionally managed for our residents. Ila’s ambition is to become the UK’s leading specialist manager of Build-to-Rent residential communities across the UK.

What we do, how we do it, and why is driven by a desire to have our residents and the local community at the core. Our purpose is to provide accommodation which our residents feel proud to call home, with kind and welcoming in-house staff and a readily available central support team. Each property offers flexibility that enables tenants to achieve their lifestyle aspirations, whilst reflecting the culture and connection of their local community.

Who we’re looking for:

We are looking for a highly organised and motivated Accounts Payable Specialist to join our team based in Oxford.

The purpose of this role is to maintain the efficient and robust Accounts Payable daily duties within Yardi finance system.

The role will offer great opportunities for growth and career development as the business scales with its exciting development pipeline and other acquisitions that are expected to materialise.

What you'll do

As business develops and workload builds this is the perfect time for the right individual to join a new team, working in an exciting sector, with significant growth plans and to seize the opportunity to be a part of “the perfect” Accounts Payable function within the organisation.

The successful candidate will need to
  • Document, code and process a high volume of vendor invoices
  • Collate and process fortnightly vendor payment runs.
  • Set up new vendors across all communities.
  • Develop and maintain good relationships with suppliers, central support staff and on-site community teams.
  • Support internal and external parties with finance related queries.
  • Process staff expense claims and payments.
  • Assist with the record keeping of Equals prepaid cards, administering top ups as required.
  • Assist with the month end AP processes.
  • Vendor statement reconciliations.

The knowledge, experience and qualifications you need:

The role will suit either an experienced Accounts Payable Assistant, or a current Accounts Payable Specialist. Someone who will take a hands on approach whilst stepping into an exciting new challenge.

Prior experience with Yardi would be beneficial (not essential).

What you'll be like
  • Excellent level of accuracy.
  • Highly organised with particular attention to detail.
  • Self-motivated.
  • Strong team player.
  • Enthusiastic and personable.
  • Insistence on adherence to appropriate financial controls and procedures.



Please note that the salary will be between £25,000 - £30,000, depending on experience.

Job Types: Full-time, Permanent

Pay: £25,000.00-£30,000.00 per year

Benefits:
  • Company pension
  • Free parking
  • Life insurance
  • On-site parking
  • Private medical insurance
  • Store discount
Schedule:
  • Monday to Friday
Supplemental pay types:
  • Bonus scheme
  • Yearly bonus



Experience:
  • accounts payable: 2 years (required)

Work authorisation:
  • United Kingdom (required)


Work Location: Hybrid remote in Oxford, OX4 ID: OHRP/RPM/ASA Feb 23
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What does an Accounts Payable Specialist do? 

Accounts Payable Specialists monitor all the financial transactions within a company and then analyse the transactions to improve profitability within the company. This includes analysing tax returns, employee payroll and more. An Accounts Payable’s insight into the company helps management make decisions about personnel, benefits and future expansion.

Accounts Payable Specialist skills and qualifications

In order to work at such a high level of financial responsibility and technical accuracy, a successfull Accounts Payable Specialist candidate will have various prerequisite skills and qualifications that typically include:

  • Analytical skills
  • Attention to details
  • Mathematical skills
  • Initiative
  • In-depth knowledge of economics
  • Interpersonal skills
  • Leadership skills
  • Verbal and written communication skills

Accounts Payable Specialist experience requirements

Previous experience in both finance and management are essential for this position. Ideally, they must have experience working at an executive level and be comfortable making decisions that may have an impact on an entire company. Some employers consider applicants who have worked on a smaller scale and been self-employed or worked for a small company. If an applicant doesn’t have some executive experience, they must have experience managing finances on a large scale and be comfortable relying on their own analyses in making company-wide decisions.

Accounts Payable Specialist education and training requirements

An Accounts Payable Specialist requires a high level of education and accreditation. Most companies will require a Level 7 accountancy and taxation professional degree apprenticeship, which is equivalent to a master’s qualification. This will require the applicant to have five General Certificate of Secondary Education (GCSEs) at grades 4 to 9, including English and maths. An applicant must have also completed training with one of the accountancy agencies, either the Association of Certified Chartered Accountants (ACCA) or the Chartered Institute of Management Accountants (CIMA).

Accounts Payable Specialist salary expectations

According to Indeed Salaries, the average salary for an Accounts Payable Specialist is £22,143 per year. This figure varies depending on factors, including the company, geographical location and experience.

Job description samples for similar positions

There are a few positions that are similar to an Accounts Payable Specialist and might be a more fitting job description, such as:

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Accounts Payable Specialist job description FAQs

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