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Assistant Project Manager Job Description: Top Duties and Qualifications

Edited by Indeed Employer Content Team
Last updated 5 November 2025
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Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

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8 min read

Assistant Project Managers, or Project Management Assistants are individuals looking to eventually make their way into a Project Manager role. Assistant Project Managers report to and assist Project Managers during the processes of planning, procurement and execution of projects.

Assistant Project Manager duties and responsibilities

The job description of an Assistant Project Manager entails a wide array of administrative and management tasks that assist an organization’s Project Manager. Some responsibilities include the planning and implementation of projects, coordination of project tasks, and other duties such as setting up meetings, drafting invoices and more. Their main duties and responsibilities are: 

  • Providing clerical support to Project Managers that help them perform their duties quickly and accurately
  • Following up with clients to understand their needs, taking minutes during project meetings and analysing statistical data
  • Assisting in inventory monitoring to assess the need for resource procurement
  • Preparing performance and ranking reports and weekly progress updates
  • Communicating with team members through presentations and educating them on marketing tools and strategies
  • Assisting in data collection, development and analysis to enable proper decision making and goal setting
  • Communicating with clients to cultivate and maintain good relationships
  • Assisting in the development and implementation of action plans to enable proper time, resource and process management

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Assistant Project Manager Job Description Examples:

Example 1

Our client is looking for an Assistant Project Manager on a 12 month fixed-term contract basis, located in Aberdeen.

ROLE

The role covers all key aspects of the Project Management Process: planning, executing, monitoring, controlling, and closing out projects.

Responsibilities

· On a day-to-day basis you will be working with the MAI Operations Manager, Regional Technical Support Teams, Project Managers and Commercial Teams to ensure efficient client delivery.

· Assisting in the creation of project plans, schedules, budgets and estimates

· Facilitating, supporting and/or undertaking project kick-off sessions

· Overseeing subcontractors and suppliers as relevant

· Managing and/or updating planning schedules, registers and trackers. Gantt charts, Issue Register, Risk Register, Lessons Learned, etc.

· Producing technical & planning update reports

Requirements

Essential:

· Qualification/Certification in Project or Technical Management

· Full UK Driving licence

· Valid passport

· Willingness to travel and spend time away from work base as project requires

Desirable

· Previous experience in Offshore/Marine environment in an engineering or project management capacity

· Knowledge of offshore procedures and standards

· Familiarity with quality management systems and issues management

Job Types: Full-time, Temporary contract
Contract length: 12 to Friday

Example 2

Assistant Project Manager required for new contract roles with a reputable manufacturing company who continue to grow and improve their processes and capabilities. Long-term contract role available of more than 6 months working days with early finish on a Friday. Competitive pay and good prospects avalible for the sucessful assistant project manager. This role would suit candidates from a projects based role with the construction or manufacturing industry.

The Job Role;

  • Support with the implementation and management of projects
  • Getting involved with smaller projects including development and installs
  • Ensure projects are completed in given time periods
  • Working closely with contractors and partnered business
  • Manage and update project programmes
  • Generate technical queries and identity any supplier or manufacturing issues
  • Managing relationships with internal and external clients

Experience Required;
  • Experience working as a project manager
  • Excellent problem solving abilities
  • Experience managing project team members and contractors
  • Proven ability to achieve project objectives in given time periods
  • Excellent attention to detail
  • Manufacturing or construction background

In return, the successful assistant project manager will;
  • Competitive salary
  • Opportunity to work on exciting projects across the UK
  • 6 – 8 month fixed term contract with opportunity to be extended or offered a permanent contract

If you are an experience assistant project manager currently looking for a new role then please apply today!

Job Type: Full-time

Salary: £30,000.00-£35,000.00 per year

Schedule:
  • 8 hour shift

Ability to commute/relocate:
  • Telford: reliably commute or plan to relocate before starting work 1 year (preferred)

Example 3

A bit about us..

We provide commercial services including quantity surveying, project management and claims management to clients within the rail sector.

We are looking for an assistant project manager to support one of our clients with key rail projects in the North West.

Why us?

We're a great team with huge ambition and a passion for doing things properly, professionally without any corporate politics. It's about the right person for us, whether you're looking for somewhere to develop your career to Director level or looking for a better work-life balance where you are appreciated for being you, we're happy either way.

What if we can?

What if we can have work-life balance? What if we can be rewarded in ways that support our individual needs? What if we can be accepted for who we are? Here at Vextrix we believe we can!

Vextrix recognizes that work is only one part of our lives and making time for the other things in our life is important – be that our families, our friends or ourselves. So, if working from home, working part-time or having flexible start and finish time will help with this let us know as part of your application.

Be you, be happy - we strive to have a friendly and inclusive culture which respects and maximizes the contribution individuals can bring to us. We recognise the benefits that people with varying backgrounds and experiences can bring. We work with community groups and organisations to help ensure we continue to promote the right environment to enable LGBT+ and female employees to reach their full potential, and to ensure we continue to promote equality, inclusivity and diversity for everyone.

No usual recruitment process

We’re committed to building an inclusive culture that respects the contribution that individuals make to our company. That means we don't just look at your CV. We're just as focused on who you are and the potential that you'll bring to us. We also know that everyone has a life outside work, so we're happy to discuss flexible working. We will do everything we can to support you during your application. If you need us to make any adjustments to our recruitment process, speak to our recruitment team who will be happy to support you

Job Types: Full-time, Contract, Permanent

Job Types: Full-time, Permanent

Salary: £30,000.00-£40,000.00 per year

Additional pay:
  • Bonus scheme
Benefits:
  • Additional leave
  • Casual dress
  • Company car
  • Company pension
  • Employee discount
  • Private medical insurance
  • Work from to Friday

Example 4

Project Manager /Estimator Job Opportunity.

Who we are

Capstone Developments Ltd is an experienced Construction Company, specialising in residential extensions, lofts conversions and full-scale refurbishments.

Based in North west London, Capstone Developments simultaneously run a number of projects predominantly within a 30–40-mile radius. We pride ourselves on creating high quality bespoke homes and living spaces through our fully managed turn-key offering.

The Administration and Project Estimator role is an integral role within the business including tasks from pricing projects, on-boarding clients, live project management, book keeping and providing administrative support to the Company Director and construction team alike.

Responsibilities:

  • Budget planning and controls for all jobs, monitoring and evaluation of the same throughout till completion.
  • Pricing new projects using in-house cost templates, rates and software.
  • Formulating labour plans for employees and subcontractors.
  • Detailed project planning from the start to finish of each project ensuring targets are deliverables are met. Production of user-friendly O & M manuals on completion.
  • Purchase orders for sub-contractors.
  • Production of client finishes schedules.
  • Risk management, contingency planning and management of the critical path, including logging delays/alterations and communicating this effectively to all stakeholders.
  • Set up new Health & Safety documents for projects and direct the implementation of the same (including RAMS for on-site activities and CDM requirements).
  • Quality assurance through on-site inspections of works.

Skills highly desirable:

  • Strong knowledge and application of the Microsoft Office 365 in particular, Word, Excel, SharePoint and experience using Microsoft Project and Xero Accounting software is desirable, not essential.
  • A flexible and adaptable approach to changing requirements, both on site and within the office domain.
  • Good understanding and commercially aware in areas of construction, property management and development.
  • Strong ability to multi-task whilst prioritising work load and time manage efficiently.
  • The ability to work under your own initiative and at times under pressure.

Additional Information:

  • Office based parking.
  • Company vehicle (needs based assessment).
  • £28-38,000 dependant on experience.

Work Remotely

  • Yes/ Hybrid/ Option available.

Job Types: Full-time, Part-time, Permanent

Salary: £25,000.00-£38,000.00 per year

Benefits:
  • Company car
  • Company events
  • Discounted or free food
  • Employee discount
  • On-site parking
Schedule:
  • 8 hour shift
Supplemental pay scheme

Example 5

At BUUK Infrastructure, our vision is to be the leading utility partner to accelerate the UK towards net zero for all our customers. Our group of companies has been the major drive for change and innovation over 30 years.

We provide a supportive environment that is committed to enabling our people to be the best – ensuring they feel proud to be themselves and part of BUUK Infrastructure.

Express Utilities, who are part of the BUUK Infrastructure Group, are looking for an Assistant Project Manager who would like to help us reach our mission of ‘making lasting connections with our customers to improve their lives’.

*As the Assistant Project Manager your key responsibilities are *

· Responsible for Health and Safety matters relating to the Installation and Commissioning of the Gas, Electric, Water or Fibre Networks.

· Responsible for ensuring all assets are constructed as designed, in a safe manner and are recorded correctly.

· Responsible for ensuring all engineering difficulties are identified, recorded and solutions planned safely and effectively.

· Responsible for the completion and recording of Site Surveys, Ris Assessments and Method Statements, ensuring all teams have suitable Job Packs to deliver works safely, in line with company procedures and to the required quality level.

· Support the Project Management of Network construction and maintenance with material control and accurate take offs.

About you

· Must have experience and/or qualifications as well as having a working knowledge of current Legislation, Technical Standards & Specifications, Codes of Practice and Recommendations relating to all of the Electric, Water and Gas Distribution Systems

· Experience of Working in the Public Highways. Must be able to Identify and understand Utility Plans

· Full Driving Licence

· NRSWA supervisory card, relevant SHEA card and CSCS registration

· Gas Network Safety Passport

What can you expect from us

· At least the cost of living pay increase every year

· Company pension contributions up to 10% if employees contribute 5%

· 33 days holiday including bank holidays with the ability to purchase an additional 10

· Enhanced maternity, paternity and adoption pay

· £750 net of tax to refer friends and family

· Hybrid working for eligible roles

· Development opportunities to reach your career aspirations

BUUK has an award-winning culture. We care about your wellbeing and safety as we all deserve the right to go home safe, every day. We are proud to be an equal opportunity employer, we respect each other and advocate for equity, diversity and inclusion in all we do. Please ask us about flexible working options.

For more information please contact our resourcing team on 01359 308260

Job Types: Full-time, Permanent

Pay: £45,000.00-£50,000.00 per year

Benefits:
  • Additional leave
  • Company pension
  • Life insurance
  • Referral programme
  • Sick pay

Work Location: On the ID: EPL987320

Example 6

Are you looking to be a part of a company that goes the extra mile?

With a team that apply outstanding knowledge, rigour, and pride to offer their clients an outstanding end-to-end service.

Join the Barker Associates team where we are looking for a talented Assistant Project Manager in London, here you will be required to listen carefully to your clients' goals and aspirations, and work collaboratively to understand the unique nature of their project.

Why choose Barker you ask?

Prime Opportunities: Engage in a range of diverse projects across different sectors, where you will help develop and implement energy management strategies that lower costs, and reduce impact on the environment.

Collaborative powerhouse: Join a team of passionate professionals who value teamwork, knowledge sharing, and camaraderie. Together, we'll conquer challenges and create exceptional results!

Limitless growth: With a diverse portfolio of projects and game-changing developments, you'll constantly expand your expertise and advance your career to new heights!

We are looking for someone who:

  • Is working towards a degree/apprenticeship in Project Management
  • Is looking for progression to undertake APM
  • Has excellent face-to-face communication skills
  • Has strong problem solving and strategic thinking skills

Have the skillset we seek?

Ready to take the next step and embark on an exciting journey with Barker Associates?

Click the APPLY button now!

Or contact Amber Kelsey for further information! – [website]



All roles will be subject to a DBS Enhanced check.

Hours: Monday – Friday, 8.30am – 5pm
Holiday: 25 days + bank holidays
WFHPolicy: Applicable post probation
Benefits: Private Health Cover/Private Pension Scheme
Full, clean UK driving licence required.

Barker Associates.*
Building futures together.

We will review all applications once the closing date is reached.
When the role is closed you will then receive a response. Thank you for your patience.

Job Type: Full-time

Salary: £21,000.00-£30,000.00 per year

Benefits:
  • Company pension
  • Private medical insurance
  • Work from home
Schedule:
  • Monday to Friday
  • No weekends
Supplemental pay types:
  • Yearly bonus



Application question(s):
  • Are you working towards a degree/apprenticeship in Project Management?
  • Do you have a Built Environment, Surveying or Construction PM background?

Experience:
  • UK based Project Management: 1 year (preferred)

Work authorisation:
  • United Kingdom (required)


Work Location: Hybrid remote in London


Application deadline: ID: BAH057

Example 7

Job Title: Assistant Project Manager

Location: Rugby

Business Area: Rotating Machines/Navy/Site services

Who we are…

Quartzelec is an independent, multi-disciplined service provider that employs over 570 people in the UK and overseas with a turnover in excess of £66 million.

We support the industrial, infrastructure, commercial and service sectors with a unique range of contracting and rotating machine services as well as developing and providing support products offered through the Quartzelec group of companies.

The Role…

Our team in Rugby are looking for an Assistant Project Manager.

As an Assistant Project Manager, you will have the responsibility for ensuring you support the project team to ensure projects are planned, managed, financially controlled and all stakeholders are involved, communicated with, progress is evaluated, changes are implemented, and reports submitted as the needs of the project require. You will also get the opportunity to manage your own projects and develop your Project Management skills.

Responsibilities…
  • Working as part of the project and management team to achieve the overall objectives of the project and business unit by driving high standards of safety, work and continuous improvement in process and quality of operations.
  • Assist with the P&L, budget and commercial aspects of the project, including cash flow and collection. Developing and delivering budgets in line with forecasts and expectations.
  • Ensure compliance with all Company Policies. Particular attention is drawn to the requirement to manage operational delivery in accordance with the Companies Safety Rules.
  • Assisting with the project management processes and procedures to achieve right first time and customer satisfaction.
  • Understanding contracts to read, interpret and implement appropriate controls utilising support from the management and Commercial team as required.
  • Assist with the generation of ations and delivering opportunities to tender.
  • Proactively manage costs and improve efficiency to increase project performance and profitability.
  • Understand the project scope and objectives, be involved in ensuring technical feasibility and resource allocation.

Who we want…

The successful applicant will possess:
  • Some experience in the project management and a desire to develop in the role
  • Highly motivated self-starter with a passion and interest in serving customers and exceeding expectations
  • Interpersonal skills at all organisational levels, with the ability to communicate effectively and engender a culture of team working to achieve the aims of the business
  • Commercial aptitude,
  • The ability to work as part of a busy team in a challenging but supportive environment

Experience in the following would be an advantage:
  • Background in engineering either mechanical or electrical
  • Knowledge of rotating machines
  • Knowledge of navy or marine industry

What we do for you…

Based on 39 hours per week Monday to Friday we offer a very competitive salary.

There’s an attractive benefits package on offer at Quartzelec Ltd. As well as the usual benefits you would expect, we go much further:
  • 25 days annual leave + bank holidays
  • Wellness programmes and contributory gym subsidy
  • Enhanced company contribution pension scheme & life Insurance
  • Access to substantial number of courses and training events

Application process: To apply to the role, please submit an updated CV following the ‘apply’ button.

Strictly no agencies please.

Job Types: Full-time, Permanent

Salary: From £30,000.00 per year

Additional pay:
  • Bonus scheme
Benefits:
  • Company pension
  • Employee discount
  • Gym membership
  • Life insurance
  • On-site parking
  • Referral programme
  • Sick pay
  • Wellness programmes
Schedule:
  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:
  • Rugby, CV23 0WB: reliably commute or plan to relocate before starting work (required)

Experience:
  • Project management: 1 year (required)
  • Electrical or Mechanical engineering: 1 year (preferred)

Work authorisation:
  • United Kingdom deadline: 08/07/2022

Example 8

Byoot is a construction company that provides a full turnkey solution, from planning, architects, structural engineers, building control and the build, leaving clients to focus on their day jobs while we do ours. We are actively seeking a proactive, outgoing and motivated Junior Construction Project Managers. This is a brilliant opportunity for someone to join an outstanding company with great career progression.

We are seeking a Junior Assistant Project Manager / Co-ordinator who will support, and work alongside the Project Managers to coordinate projects and helping to ensure that projects and objectives are delivered on time, within scope and to the agreed budget. Supporting on up to 6 projects at any one time, juggling is a skill you need to possess. Provide administration support across purchasing and procurement.

To be considered for this role, you MUST:
  • Have experience as a Junior Project Manager or Project Administrator wanting to step up into a Project Manager’s role. Your experience could be from a Junior Project Manager / procurement or project administration capacity.
  • Have a background of working on residential construction / architectural projects – with some exposure of client interaction / customer service.
  • Be efficient, well organised and able to communicate at all levels – including internal and external stakeholders and very prestigious clients.

What you’ll do:

While being an integral part of our team you will be responsible for the following;
  • Coordinating agreed activities across our construction sites
  • Ensuring full visibility of activity, costs and risks across all areas of the project
  • Creating and maintaining comprehensive project documentation – ensuring Buildertrend are updated and maintained
  • Assisting the Project Manager to define the project scope, project activities and dates, involving all relevant stakeholders (internal and external)
  • Coordinating the project activities by working with all stakeholders to enable flawless execution of the project
  • Successfully managing relationships with all internal and external facing stakeholders
  • Monitoring and tracking project progress against the detailed project plan – identifying risk and supporting the Project Manager in identifying mitigation activities
  • Reporting project progress, status, costs and risk in a regular and timely manner
  • Monitoring lead times and customer satisfaction
  • Quoting for works which fall outside our standard installation package

We’re looking for:
  • 3+ years experience of successful end-to-end Project Management delivery incorporating client/business, contractors and procurement
  • Project management skills
  • Someone who enjoys a good bit of problem solving
  • Excellent communication, both written and verbal, have to be confident advising customers
  • Hyper organised; capable of working on lots of projects simultaneously and prioritising them
  • Comfortable working with numbers and data
  • Calm under pressure and able to make super quick able to pick things up quickly and hit the ground running

Bonus points
  • Project management experience
  • SMSTS/SSSTS
  • Previous experience in small to medium size residential projects
  • ECS / CSCS cardholder
  • Project Management qualification

And if you’re not sure whether you’re what we’re looking for - send us your CV anyway! We love to hear from people who are passionate about what we do, and we always take the view that a good cultural fit (and mission alignment) is much more important than ticking all the “qualifications, skills and experience” boxes.

We work hard; we’re not clock-watchers but equally you may find yourself working into the evening very occasionally. In return we’ll pay you well, give you complete ownership to shape the role, give you ground-breaking projects to work on and surround you with fantastic, talented people. We also provide the following benefits:

The package!
  • £35 000 - £40 000k depending on experience
  • 20 days holiday + Bank Holidays
  • Company pension Scheme
  • Medical Aid
  • Onsite parking

Industry
  • Construction

Employment Type

Job Types: Full-time, Permanent

Pay: £35,000.00-£40,000.00 per year



Experience:
  • Project management: 3 years Location: In person
Our mission

Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

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What does an Assistant Project Manager do? 

Assistant Project Managers typically work closely with Project Managers to provide direct assistance in coordinating projects from start to finish. They also work with clients to identify their needs and organise them into actionable steps, whilst identifying their budget requirements.

Assistant Project Managers may also handle small projects assigned to them by Project Managers. When Project Managers take leave, Assistant Project Managers may fill in for the role. Generally, Assistant Project Managers perform tasks that smooth the operations of project management.

Assistant Project Manager skills and qualifications

Assistant Project Managers have excellent time management, organisational, multi-tasking and negotiation skills, as well as the ability to perform well both as a member of a team or on their own. Their abilities to handle client calls, perform document project operations and communicate clearly ensures that vital information is passed to teams. A successful Assistant Project Manager will have various prerequisite skills and qualifications that typically include:

  • Excellent verbal and written communication skills in order to pass information clearly and accurately
  • Strong leadership, motivational and mediation skills and the ability to take initiative without guidance
  • Exemplary customer service and strong interpersonal skills
  • The ability to operate analysis and communication software such as Excel, Word and PowerPoint
  • A goal-oriented mindset and good organisational skills
  • Willingness to tackle challenges to solve problems
  • Great attention to detail and ability to multi-task
  • The ability to understand and apply feedback on work performance

Assistant Project Manager experience requirements

Candidates with previous experience in an Assistant Project Management position are preferred. However, those who’ve worked in similar roles such as Project Schedulers or Project Associates may also be considered. Candidates typically need to provide proof of successful staff management, problem-solving and decision-making as managers. Other experience working with tools of productivity and communication such as Excel and PowerPoint is also desirable.

Assistant Project Manager education and training requirements

Beginner Assistant Project Managers typically require a bachelor’s degree in Project Management or related course to be considered. Candidates with a master in business administration can also act as a substitute for a business-related bachelor’s degree. The minimum qualification to be considered for an Assistant Project Manager position is four or five 5 GCSEs at Grades A-C or the equivalent with a project management certification and relevant work experience in project management.

Assistant Project Manager salary expectations

According to Indeed Salaries, the average salary for an Assistant Project Manager in the UK is £36,805 per year. This can vary depending on factors like experience, education, location and company.

Job description samples for similar positions

If the position of an Assistant Project Manager doesn’t quite fit your job description, here are other related job description samples that may fit your needs:

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