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Bookkeeper Job Description: Top Duties and Qualifications

Edited by Indeed Employer Content Team
Last updated 5 November 2025
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Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

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7 min read

A Bookkeeper, or Accounts Clerk, keeps financial records for businesses. Their duties include processing financial documents, performing accounting work and completing basic administrative tasks.

Bookkeeper duties and responsibilities

Bookkeepers are responsible for several duties related to managing financial records these responsibilities may include:

  • Processing payments, invoices, income and receipts and entering data into accounting software or databases then filing hard copies
  • Preparing financial statements showing business income and expenditure
  • Paying vendor invoices and tracking bank account balances
  • Completing VAT returns
  • Verifying the accuracy of business accounts and alerting the Accountant of errors
  • Recording any inconsistencies to help the Accountants reconcile inaccuracies
  • Developing monthly financial statements including cash flow, profit and loss and balance sheets
  • Preparing employee wages
  • Managing employee expense claims
  • Helping the Accountant with administrative duties and preparing yearly accounts

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Bookkeeper Job Description Examples:

Example 1

Adhan Group is a leading property management company operating in the commercial property sector in the North West of England. This company has been established for over 15 years and enjoys an enviable record within the property community.

The company is currently seeking to employ an In House Bookkeeper to join one of our Blackburn offices. This is a great opportunity for someone who is looking to join a successful corporate entity that is currently going through a period of great expansion.

Job Description

Reporting into the Finance Director himself the role will entail the following:

· Prepare financial statements and management accounts

· Monitor spending and budgets

· Variance analysis

· Prepare cashflow reports

· Analyse the company's financial performance

· Forecast and plan future spending and profits

· Recommend ways to reduce costs and increase profits

· Manage the finance team to ensure that the finance function is operating smoothly and all work is being completed to an accurate and timely manner.

· Week end reporting

· Month end reporting

The Ideal Candidate

· Experienced in the role for a minimum of 3 years.

· Worked in a property company previously.

· Good experience using excel and sage

· The ability to work in a fast paced and dynamic environment

· Ability to organise your own workload

· To be able to manage a team

· Qualified or part qualified CIMA/ACCA/ACA (Advantageous)

Additional notes

· Monday to Friday

· 8.30am - 5:30pm

· Permanent role

· Full time

Job Types: Full-time, Permanent

Salary: £45,000.00-£55,000.00 per year

Benefits:
  • On-site parking
Schedule:
  • 8 hour 2 years (required)

Example 2

bookkeeper Administration Clerk

Job overview:

Working in a small office you will need to have excellent communication skills to liaise with customers, suppliers and internal sales team and colleagues to ensure that all parties are fully aware of the status of their orders. With excellent Excel and IT skills, along with the ability to work on your own initiative, you will be a key player in ensuring that the administration department of the business flows smoothly, ensuring that optimum levels of customer service are maintained at all times. You will be required to maintain a clear and well documented filing system and record keeping.

Job Spec:

The main functions and aspects of this position will involve:

Key Responsibilities

· Accurate data entry of all invoices and sales receipts

· Daily customer order processing / Invoicing

· Using both Excel and in-house IT Systems

· Production of weekly planning schedules to ensure everyone is kept up to date

· Highly organised and attention to detail

· Strong verbal and written communication skills

· Strong organisational/time management

· Excellent communication skills

Enter jobs completed on to the monthly invoice spreadsheet against each supplier.

End of the month produce a monthly invoice to the supplier against all jobs completed.

Provide a statement to the supplier with money outstanding.

Chase up outstanding payments once a month

Provide email ations to suppliers, which are given to you over the phone by the foreman

Issue purchase orders, allocate time sheet, feed back profit or loss on each order

Quickbooks – enter all purchase invoices on to quickbooks accounting system ready for the accountant to oversee.

Answer busy office phone liaising with clients and suppliers

Once a month produce list of all suppliers that are due to be paid

Filing of all invoices / purchases

Place Stationary orders for the office as and when required

Assisting colleagues wherever required

Hours of employment: Monday to Friday 9.00 a.m. to 1.00 p.m. (20 hours)

Or

3 full days Monday, Thursday, Friday (20 hours)

Job Types: Part-time, Temp to perm
Contract length: 24 months
Part-time hours: 20 per week

Salary: £9.50 per hour

Schedule:
  • Monday to ID: 22/06

Example 3

Job description

Bookkeeper required to support with day-to-day task of a growing busy for three days a week.

Required:

- Book keeping experience essential

- Experience with Sage would be beneficial

- Good telephone manor

- Good organisational skills

- Good communication skills

- Good general understanding of Microsoft word and Excel

- Ability to work well under pressure

Role will include:

- Corresponding with clients via email and telephone

- Sending and receiving correspondence via email

- Organising files

- Supporting other staff

- Data entry

- Dealing with transactions, purchases, sales, receipts

- Producing of financial statements and reports

Part-time hours: 24 hours per week

Expected start date: ASAP

Job Types: Part-time, Permanent

Salary: £10.00 per hour

Benefits:
  • Company pension
  • On-site parking

Schedule:
  • Monday to Friday (days to be discussed)

Experience:
  • administration: 2 years (Required)
  • customer service: 2 years (Required)
  • Administrative Assistant: 1 year (Preferred)
  • Book keeping : 1 year (Required)

Education:
  • GCSE or equivalent (Required)

Financial Duties:
  • Expense reports
  • Processing payments
  • Billing

Work remotely:
  • No

Job Type: Part-time
Part-time hours: 24 per week

Salary: £10.00 per hour

Benefits:
  • Casual dress
  • Company pension
  • On-site parking
Schedule:
  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:
  • Wickford: reliably commute or plan to relocate before starting work (required)

Experience:
  • Accounting: 1 year (required)
  • bookkeeping: 1 year Location: One location

Example 4

Bookkeeper Required in Stratford-upon-Avon

· Up to £25,000 Depending On Experience (Negotiation possible)

· 8:45 – 5:15 Monday to Friday

Our client, a family run accountancy practice, is looking to acquire a Bookkeeper to join their team in the Stratford-upon-Avon area. The successful candidate will be responsible for the bookkeeping of small companies and sole traders carrying out their VAT returns as well as some administration duties.

Main responsibilities of the role:

· Bookkeeping

· Preparation and filing of VAT returns

· Sole trader and limited company accounts preparation

· Personal and company tax returns

· Some admin support

The successful candidate will:

· Have previous experience working within an accountancy practice

· Be proficient with cloud-based book-keeping software such as Xero, Taxcalc

· Be familiar with HMRC requirements

· Be able to work independently and without supervision

· A confident communicator to deal independently with clients

Our client is pleased to be able to offer the following benefits:

· Flexible working hours with core hours covered

· On-site parking

· 28 days holiday inclusive of bank holidays

· Pension Scheme

If you feel you have the experience required for this Bookkeeper vacancy and are interested in finding out more information, then please contact Ollie at Hexis Recruitment on:

Email: [website]

Phone: 02080 650066

Job Types: Full-time, Permanent

Salary: Up to £25,000.00 per year

Benefits:
  • Company events
  • Company pension
Schedule:
  • Monday to Friday



Ability to commute/relocate:
  • Stratford-upon-Avon, CV37 6UA: reliably commute or plan to relocate before starting work (required)

Experience:
  • Accountancy Practice: 1 year (required)

Work authorisation:
  • United Kingdom (required)


Work Location: In ID: 568434

Example 5

Are you an experienced bookkeeper looking for an exciting opportunity to join a prestigious firm of Chartered Accountants? Crowe Watson Recruitment is delighted to be recruiting on behalf of our esteemed client in Farnham. As a Senior Bookkeeper, you will play a pivotal role in managing the financial records of various clients, ensuring accuracy and compliance with relevant regulations. This is a fantastic opportunity to be part of a supportive and dynamic team within a leading firm that values professional growth and development.

In this role, you will be responsible for maintaining client relationships and delivering high-quality bookkeeping services. Your expertise will be critical in preparing accurate financial reports, processing transactions, and reconciling accounts. You will work closely with clients to understand their financial needs and provide insightful advice to help them achieve their business goals. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills.

If you are looking to take the next step in your career and work within a collaborative environment, we would love to hear from you. Our client offers a competitive salary package, ongoing professional development opportunities, and a supportive work culture. You might not meet all the criteria, but if you are passionate about developing yourself and your career, we’d love to hear from you.

Crowe Watson is acting as an Employment Agency, references to pay rates are indicative and salary is dependent on experience.

Key Responsibilities
  • Maintain accurate financial records for a diverse client base
  • Prepare and review financial reports, ensuring compliance with accounting standards
  • Process transactions and manage accounts payable and receivable
  • Reconcile bank statements and ensure discrepancies are resolved promptly
  • Assist in the preparation of VAT returns and other regulatory filings
  • Provide clients with financial advice and insights to support their business decisions
  • Collaborate with the wider accounting team to ensure seamless service delivery

Requirements
  • Proven experience as a bookkeeper, preferably in a senior role
  • Must have previous experience working within a UK Practice environment
  • Strong knowledge of accounting principles and regulations
  • Proficiency in accounting software and MS Office, particularly Excel
  • Excellent organisational and time management skills
  • Strong analytical skills with a keen attention to detail
  • Ability to communicate effectively with clients and colleagues

Job Types: Full-time, Part-time, Permanent

Pay: £25,000.00-£35,000.00 per year

Benefits:
  • Company pension
  • Free parking
  • On-site parking
  • Work from home
Schedule:
  • Day shift
  • Flexitime
  • Monday to Friday
  • No weekends



Experience:
  • Accountancy Practice: 2 years (required)
  • bookkeeping: 2 years (required)

Work authorisation:
  • United Kingdom (required)


Work Location: Hybrid remote in ID: CWJ287

Example 6

Industry leaders in remote sensing, iRed uses future technologies to provide solutions, services and training to collect aerial intelligence for a host of industries and use cases. Focusing on actionable insights through data collection we provide visibility to allow for confident decision making for your mission. Partnered with innovative manufacturers and comprised of industry leading experts, iRed can provide the cutting-edge equipment to meet your needs and deliver the training to ensure you meet your goals.

iRed are a Recognised Assessment Entity (RAE) accredited by BINDT and the CAA, allowing us to deliver Thermal Imaging, remote sensing, GVC and A2 CofC courses and award certificates. We are also members of ADS Group, ARPAS and accredited by the Armed Forces Covenant.

The Role

We are seeking a highly organised and detail-oriented Bookkeeper to join our finance team. You will play a crucial role in maintaining accurate financial records, ensuring timely payment processing, and assisting the Accountant in various financial tasks.

Key Responsibilities
  • Process payments, invoices, POs and receipts and accurately entering data into Xero accounting software.
  • Prepare comprehensive financial statements detailing business income and expenditure.
  • Manage vendor invoices, ensuring timely payments and tracking bank account balances.
  • Complete and submit VAT returns in accordance with regulations.
  • Meticulously verify the accuracy of business accounts, identifying and alerting the Accountant of any errors.
  • Document inconsistencies and discrepancies to aid the Accountants in reconciling inaccuracies.
  • Develop monthly financial statements, including cash flow, profit and loss, and balance sheets.
  • Prepare employee wages and manage employee expense claims.
  • Provide administrative support to the Accountant and assist in preparing yearly accounts.

Requirements
  • Proven experience in bookkeeping, demonstrating a strong understanding of accounting principles.
  • Proficiency in using Xero accounting software is essential.
  • Computer literacy, especially familiarity with spreadsheets, databases and accounting software such as Microsoft Office and Excel
  • Exceptional attention to detail and accuracy in data entry.
  • Excellent organisational and time management skills to meet deadlines.
  • Strong numerical and analytical abilities.
  • Ability to work independently and as part of a team.
  • Effective communication skills to collaborate with colleagues and stakeholders.

What We Offer

· Competitive salary.

· Opportunities to work in a dynamic and growing company

· A collaborative and supportive team environment.

· Potential for professional development and growth within the finance team.

To Apply

Please apply with your CV and a brief covering letter outlining your relevant experience and qualifications.

Job Type: Full-time

Pay: £25,000.00-£30,000.00 per year

Benefits:
  • Company pension
  • Employee discount
  • Store discount
Schedule:
  • Monday to Friday



Ability to commute/relocate:
  • Emsworth: reliably commute or plan to relocate before starting work (required)

Experience:
  • Bookkeeping: 2 years Location: In person

Example 7

Responsible TO – PCN Development Manager and PCN Finance Manager

This role is responsible for supporting the PCN Board with a wide range of administrative duties to enable the smooth running of the PCN and the involvement of the two member practices; a significant part of the role will involve book-keeping for both practices and for the PCN, as well as some financial monitoring. We anticipate the role will be split approximately 50/50.

Outline OF Duties (This list is not exhaustive and may be subject to change as circumstances dictate)

  • Providing book-keeping services to both practices using the accounting information system; processing supplier invoices using Dext and organising them for online payment, reconciliation of supplier accounts, preparing monthly standard journals for the two practices, processing income and receipts from the CCG and NHS England.
  • Maintaining a reliable cloud based and manual filing system
  • Reconciling the PCN bank account including processing receipts and payments.
  • Preparing the PCN funds allocation journals, and identifying balancing payments to be made
  • Monitoring individual practice payment schedules, and highlighting any exceptional items to PCN Finance Manager
  • Managing petty cash at both practices
  • Assisting PCN Finance Manager in the preparation of financial information for practice accountants to prepare end of year accounts
  • Working in conjunction with the PCN Development Manager to provide administrative support to the four PCN Board members (2 x clinical directors and 2 x practice managers)
  • Organising PCN Board meetings and attending.
  • Minute taking at various PCN related meetings
  • Supporting the monitoring of IIF indicators across the PCN, using Ardens IT package
*

Person Specification - Ideallywe would like to appoint someone as follows:

1. Competencies –Strong IT skills and ability to manage data. An organised and flexible approach to work, with the ability to plan, prioritise and balance often conflicting demands. The ability to build effective relationships with colleagues. The ability to work on own initiative and be self-motivated, with a ‘can-do’ attitude. A proactive and creative approach to problem-solving. Ability to work across 2 sites.

2. Qualifications and training –Formal qualifications are not required, although book-keeping qualifications would be desirable. Familiarity with all Microsoft packages; previous QuickBooks experience would be beneficial EMIS Web medical computer system is highly desirable. Previous training within healthcare or administration. A willingness and desire to learn is essential.

3. Experience –experience of administration and book-keeping is essential. Prior experience of data management, and IT within a primary health environment would be a significant advantage but is not critical. As important is the ability to learn the necessary skills in these areas, with training provided.

4. Organisational fit – A good team worker who believes in customer service and has high standards – even when no-one else is looking! Takes personal responsibility to make themselves an amenable, compatible and effective team member.

5. Special requirements – To be able to maintain confidentiality.

6. Organisational progression – The practice is committed to staff training and continuous professional development. The successful applicant will be prepared to identify training requirements, attend training sessions and put the learning into practice.

Terms and Conditions

Ideally 37.5 hours per week across 5 days, although 30+ hours would be considered, working as necessary across 2 sites (Horfield Health Centre and Gloucester Road Medical Centre)

Working 7.5 hours per day Monday to Friday between the hours of 8.00a.m. – 6.30p.m. with precise shift pattern to be agreed. There may be a need to work occasional evenings until 8pm and occasional Saturday mornings to help the practice fulfil its extended access obligations. This may be subject to change in light of future business needs.

Salary: in the region of £12.50 per hour depending on experience

Annual LEAVE: on appointment, 27 days + 8 days public holidays; after 5 years’ service, 29 days + 8 days

Pension Scheme:

Staff are eligible to join the NHS Pension Scheme.

Review:

This statement may be subject to review and amendment in light of changing needs.

Job Type: Full-time

Salary: From £12.50 per hour

Benefits:
  • Company pension
  • On-site parking
Schedule:
  • Monday to Friday

COVID-19 considerations:
We are continuing to comply with the guidance for healthcare settings, in relation to social distancing and mask wearing

Experience:
  • bookkeeping: 1 year (required)
  • administration: 1 year deadline: 08/07/2022
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Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

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What does a Bookkeeper do?

Bookkeepers maintain financial records, helping companies to understand their finances and manage their cash flow. They record financial transactions and ensure financial records and statements are accurate and up-to-date. This work involves using specialised software, including accounting programs and spreadsheets. Some Bookkeepers also track business income and spending. Bookkeepers who work at large companies often work for departments or on special projects. Bookkeepers at small to medium firms may work on financial records throughout the company. Bookkeepers may need to spend a portion of their day making phone calls to vendors or clients to settle balances owed.

Bookkeeper skills and qualifications

Bookkeepers use a variety of skills in their careers. A successful Bookkeepers candidate will have various prerequisite skills and qualifications that include:

  • Good attention to detail to enter correct data into financial records and recognise errors
  • Mathematics skills for accurate record-keeping
  • Administrative skills for filing financial records
  • Computer literacy, especially familiarity with spreadsheets, databases and accounting software such as Microsoft Office, Excel and QuickBooks
  • Multi-tasking and organisational skills to manage different financial duties, including the ability to prioritise tasks in order to meet deadlines
  • Interpersonal and customer service skills for dealing with customers, suppliers and other employees in the accounts department
  • Communication skills, including the ability to explain complex financial matters in accessible terms

Bookkeeper experience requirements

Completing an Accounts Assistant or Finance Assistant Intermediate Apprenticeship often provides the experience required for an entry-level Bookkeeper role. Some employers may hire graduates who have a Bachelor’s Degree in Accounting or a related field, without this experience. Other employers prefer candidates who have worked as an Administrative Assistant in an accounts department.

Bookkeeper education and training requirements

Employers may hire a person with a minimum of five General Certificates of Secondary Education (GCSEs) at grades 9 to 4, including mathematics and English. A-levels in mathematics, business studies, economics and similar subjects are also desirable. Certain GSCEs are also required for internships or for higher education courses.

Earning a relevant Level 2 Certificate at a higher education college can help aspiring Bookkeepers improve their knowledge and become more desirable job candidates. Certificates in bookkeeping, manual and computerised bookkeeping and accounting are some of the most common.

Bookkeeper salary expectations

According to Indeed Salaries, the average salary for a Bookkeeper is £22,813 per year. This figure varies depending on factors, including experience, geographical location and company.

Job description samples for similar positions

Many jobs involve financial record keeping, so there are several similar positions using the same skills Bookkeepers have. Here are other job descriptions that may help you develop your own job posting:

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Bookkeeper job description FAQs

Two chefs, one wearing a red headband, review a laptop and take notes at a wooden table in a kitchen setting.

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