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Event Coordinator Job Description: Top Duties and Qualifications

Edited by Indeed Employer Content Team
Last updated 5 November 2025
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Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

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7 min read

An Event Coordinator, organises and supervises business, promotional and social events. Their duties include brainstorming with management to enhance an event&’s success, preparing budgets and working with Caterers and other vendors to deliver events that meet the audience&’s requirements.

Event Coordinator duties and responsibilities

An Event Coordinator helps organisations enhance their brand image by supervising events to ensure that they achieve the set objectives. Their main duties and responsibilities include:

  • Working with the marketing and public relations departments to prepare budgets, setting deadlines, creating concepts and identifying the objectives of the event
  • Implementing budget, invoicing and logistics
  • Selecting and negotiating with vendors and monitoring their activities to ensure quality control
  • Managing the promotions, communications and branding aspects of the event
  • Supervising Caterers, Junior Event Coordinators and security teams
  • Resolving problems and guest inquiries before and during the event
  • Approving all activities for the event
  • Preparing reports and making a presentation to management after the event

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Event Coordinator Job Description Examples:

Example 1

Event Coordinator

£25,000 per year plus £450 per year for home-based allowance

Full time, 35 hours per week

Home-based

6 Month Fixed Term Contract

As Event Coordinator, you’ll be responsible for supporting the Events Team to plan and implement the Cystic Fibrosis Trust’s outdoor challenge events programme. You will be able to deliver exceptional supporter experience for our events fundraisers.

We are looking for someone with experience of working in a fundraising environment with excellent attention to detail skills. You will be able to communicate with a wide range of event fundraisers and external suppliers. You will be able to organise your time effectively, demonstrating effective event organisation and the ability to use your initiative for solving problems.

You will have the opportunity to gain valuable experience in a busy team for future personal growth and development in events fundraising.

This role is home based, with travel to events at weekends and work-related meetings as required. Benefits include 30 days annual leave, flexible working and opportunities for learning and development.

Please note: you will need to have the right to work in the UK before starting work for us and we will check this.

Closing date for completed applications is5pm Monday 27 June 2022.*
Interviews expected on to be confirmed.

To apply, please visit for more information:

[website]

The Cystic Fibrosis Trust welcomes applications from candidates from all backgrounds and particularly from people with cystic fibrosis, disabled people, and Black, Asian and minority ethnic and Lgbtqi+ candidates.

Job Types: Full-time, Temporary contract
Contract length: 6 months

Salary: £25,000.00-£25,450.00 per year

Benefits:
  • Flexitime
  • Work from home
Schedule:
  • 8 hour deadline: 27/06/2022

Example 2

Key Tasks

Role Specifics
  • Being fully responsible for managing the relationship with the customer and being the point of contact for final details and arrangements
  • Building a rapport and working relationship with our client to deliver an excellent standard of customer service and ensuring delivery of our customer service promise
  • Liaising with Student Union and internal departments such as Estates, Accommodation, Sports, Catering, Security, etc to coordinate the event
  • Identifying the client’s requirements in order to exceed their expectations
  • Meeting with client to discuss all requirements and operational details of the event
  • Enter all requirements onto the computerised booking system, so that the operating areas are aware of what they need to deliver.
This can include: catering, accommodation, porterage, access, audio visual and computer services.
  • Attending and coordinating client meetings as well as internal meetings
  • Creating and controlling a log of all actions to be completed by teams
  • To be part of the operational team setting up and during the event to ensure all areas are co-ordinated and the event runs to schedule

Person Specification

Qualifications, Skills and Experience

Relevant professional experience

Previous experience of working in a professional environment

Ability to demonstrate experience in providing excellent customer service

Ability to manage complex administrative processes

Previous experience working with databases and Microsoft Office programmes

Experience of a marketing or communications environment

Excellent attention to detail

Excellent numeracy, spoken and written communication skills

Proven ability to work as a member of a team and on own initiative

Proven strong organisation and problem solving skills

Ability to work to deadlines under pressure

Highly effective interpersonal skills

Job Types: Full-time, Temporary contract
Contract length: 3 months

Salary: £10.84 per hour

Schedule:
  • 8 hour shift

Ability to commute/relocate:
  • Egham, TW20 0EX: reliably commute or plan to relocate before starting work (required)

Experience:
  • Event Management: 1 year (preferred)

Application deadline: 24/06/2022
Reference ID: start date: 04/07/2022

Example 3

M&T Hotel Management are now recruiting for an Events Coordinator (full time) for Mar Hall Hotel, Spa and Golf Resort located a short drive from Glasgow.

The hotel is set within a tranquil 240 acre woodland estate with 53 individually designed bedrooms, estate lodges, a championship golf course, spa and swimming pool plus both fine dining and casual dining. Famous as a luxury wedding venue and for exclusive conference and banqueting facilities. Overlooking the River Clyde, this grand private residence enjoys a rural Scottish setting with views towards the Kilpatrick Hills.

The role:

  • Responding to all events enquiries in a timely & professional manner
  • Ensuring a high rate of conversion, from enquiry to event bookings
  • Conducting event show-rounds, helping to plan open days and other events
  • Creating outstanding relationships with event organisers to ensure their vision is met

The ideal candidate will:

  • Be confident, friendly & approachable
  • Have experience in a similar role
  • Be motivated to set and achieve targets
  • Be strong administrative and organisational skills
  • Keep up to date with current and future events trends

This role is full time, 40 hours per week. Working 5 days out of 7 on a rota basis which will include weekend working.

Benefits

£11.05 per hour + free use of leisure and gym facilities + 28 days paid leave + meals on duty + training & development opportunities + discounted stays across all Michels and Taylor properties + golf and spa discounts + pension scheme.

If the above sounds of interest, then we would love to hear from you. Please apply by forwarding a copy of your current CV.

In line with the requirements of UK immigration legislation all applicants must be eligible to live and work in the UK. Documentary evidence of eligibility to work will be required from candidates as part of the recruitment process. If you do not already have the right to live and work in the UK, please do not apply as we cannot help with obtaining the relevant visa.

No agencies please

Job Types: Full-time, Permanent

Salary: £11.05 per hour

Benefits:
  • Company events
  • Company pension
  • Discounted or free food
  • Employee discount
  • Flexitime
  • Free parking
  • Gym membership
  • On-site gym
  • On-site parking
  • Store discount
Schedule:
  • Flexitime



Ability to commute/relocate:
  • Bishopton: reliably commute or plan to relocate before starting work (required)

Experience:
  • Event organisation/admin: 1 year (required)

Work authorisation:
  • United Kingdom (required)


Work Location: In ID: MHE EC20231

Example 4

Job Title: Event Coordinator

Location: London, UK

Job Type: Full-time

Salary: Competitive, based on experience



Job Description:

We are seeking a talented and experienced Event Coordinator to join our team. The ideal candidate will have a background in the event industry and be adept at managing various types of events, including meetings, conferences, weddings, lunches, dinners, receptions, and coffee breaks for up to 250 people.

As an Event Coordinator, you will be responsible for overseeing all aspects of event planning and execution, from initial concept development to final implementation. This includes coordinating with clients to understand their needs and preferences, selecting venues and vendors, managing budgets, and ensuring that all logistical details are carefully coordinated to deliver flawless events.

The successful candidate will possess excellent organizational and communication skills, a strong attention to detail, and the ability to thrive in a fast-paced, dynamic environment.



Responsibilities:

- Work closely with clients to understand their event objectives, preferences, and requirements.

- Plan and coordinate all aspects of event logistics, including venue selection, catering, audiovisual equipment, transportation, and accommodations.

- Develop detailed event timelines and schedules, ensuring that all deadlines are met.

- Manage event budgets and expenses, negotiating contracts with vendors to secure competitive pricing.

- Coordinate with internal teams and external vendors to ensure that all event elements are seamlessly integrated.

- Oversee onsite event execution, providing support and guidance to staff and vendors as needed.

- Anticipate and troubleshoot any issues or challenges that may arise during events, ensuring prompt resolution.

- Conduct post-event evaluations to assess event success and identify areas for improvement.



Requirements:

- Minimum of 6 months of experience in event coordination or management, with a focus on organizing meetings, conferences, weddings, and other special events.

- Strong organizational skills and attention to detail, with the ability to multitask and prioritize effectively in a fast-paced environment.

- Excellent communication and interpersonal skills, with the ability to build and maintain positive relationships with clients, vendors, and team members.

- Flexibility to work evenings, weekends, and holidays as needed, based on event schedules.



Join us in shaping extraordinary events and making lasting memories for our clients and guests!

Job Types: Full-time, Temporary contract
Contract length: 7 months

Pay: £13.00-£13.50 per hour

Expected hours: 30 – 40 per week

Schedule:
  • Weekend availability



Experience:
  • Event Management: 1 year (preferred)


Work Location: In start date: 11/06/2024

Example 5

Event Coordinator - ASCOT – £14.75 per hour

About Lapland

Based on the original stories of Mike and Alison Battle ‘Lapland’, the show, is a ground-breaking immersive theatrical production that brings to life the mythical elven world of Father Christmas. Lapland celebrates the wonderment of childhood through our magical world, rich story telling & memory making experiences.

Role Overview

The Event Controller / Coordinator oversees the co-ordination and guest flow of ‘Father Christmas Land’, an area of Lapland where guests journey through a magical Woodland Walk, encounter reindeers and characters. This part of the experience culminates in a personalised audience with Father Christmas. This is a multi-faceted role, which requires a strong ability to meet the demands of people management, whilst protecting the guest experience and delivering an efficient and effective operation.

Father Christmas Controllers ensure every guest has an experience they will never forget, for all the right reasons. They are essential to the event operations, ensuring that the experience operates smoothly. Guest-obsessed, they make sure that feedback is properly collected, communicated and actioned. An inspiring people leader, they coach, lead and motivate their teams to deliver world-class standards of service.

Experience

  • Minimum one years experience working in event operations and/or a strong background in visitor attraction operations.
  • Strong working knowledge of best Health and Safety practices.
  • Experience co-ordinating multiple departments within a guest-facing operation.

Where is Lapland?

Lapland is based in Whitmoor Forest, in Crown Estate on Swinley Road, Winkfield Row near Ascot SL5 8BD.

Key Dates

  • PAID E-Learning: You will be required to complete e-Learning prior to starting your in-person training.
  • PAID Training: Your training plan will vary depending on your role. Training will take place on select dates between the end of October 2023 and the beginning of November 2023.
  • LIVE EVENT: In 2023 Lapland will run from Thursday 10th November – Saturday 24th December.

Benefits

  • Hourly pay of £14.75 per hour plus holiday pay
  • Free hot meal per day
  • Free coffee, tea and soft drinks
  • 20% discount in LaplandUK retail shops on selected dates
  • Shuttlebus from Train Station to Event Site
  • Free Parking
  • Shuttlebus (from station to event site)

Working for LaplandUK is unlike any other role. By ‘Honouring Childhood Together’, we create memorable moments that families cherish forever. We can’t wait to welcome you to our secret, magical world this year!

Interested? Register your interest and apply now!

Job Types: Full-time, Part-time, Temporary contract

Salary: £14.75 per hour

Schedule:
  • Day shift
  • Monday to Friday
  • Weekend availability



Ability to commute/relocate:
  • Ascot, SL5 8BD: reliably commute or plan to relocate before starting work Location: In person

Example 6

Marcomms AND Events Coordinator

£24,725 - £27,950 DoE

FULL TIME

SOUTH EAST

SOME Travel Required

Cloud21 is the company for you if you are excited by technology and want to see it make a difference to staff, patients and citizens in the health and social care system.

What do we do?

Cloud21 isa consultancy and managed services company that supports the NHS to meet a number of national objectives to digitise and integrate health and care services.

Cloud21 has developed informatics and digital transformation strategies, built business cases, advised on policies, delivered cyber security services, provided implementation teams and managed delivery from small upgrades of systems to a £1b, 10-hospital programme.

What’s your role?

For this role you will be a natural and meticulous organiser and enjoy creating memorable experiences for people. The events we attend and organize bring together the best minds in the digital health space and provide a platform for education, conversation and progressing the digital health agenda.

Beyond this, events are a key vehicle for people to experience Cloud21 and get to know our people.

In this position you will:

coordinate Cloud21 internal, associate and industry events, both physical and virtual with the support of the content manager and head of marcomms and engagement.

Responsibilities

  • Source event venues that speak to the Cloud21 brand.
  • Coordinate the logistics for events, including hotel and travel bookings, shipping equipment, catering and preparing event briefs for delegates and staff.
  • Source and prepare merchandise and event material.
  • Support set-up and pack down of events, providing information to participants and checking in registration of participants.
  • Manage the data inputting side of Salesforce CRM of existing and new contacts. Ensuring duplications are removed, all orgs have full information that links to event attendance data.
  • Prepare event reports and collate lessons learned that can be applied to improve future events.

Qualifications / Skill

For this position, the following requirements apply:

  • Experience in events is desirable but if you are customer service oriented or have project coordination or hospitality experience that will also be considered.
  • You’re a meticulous planner, very organized and keep plans well documented and updated.
  • You’re aware of the big and the little things that collectively deliver exceptional experiences.
  • You’re able to collate and present information that will help busy colleagues prepare for events.
  • You feel energized and thrive when solutions are needed in last minute situations in the name of ‘the show must go on’.
  • Experience with Microsoft 365.

Job Types: Full-time, Permanent

Salary: £20,000.00-£27,000.00 per year

Benefits:
  • Additional leave
  • Company events
  • Company pension
  • Free parking
  • On-site parking
  • Private medical insurance
  • Referral programme
  • Work from home
Schedule:
  • Monday to Friday
  • No weekends
Supplemental pay bonus

Example 7

Senior Events Manager – London or New York

Hybrid 4 days office based 1 day home working

My client a leading Events & Travel company are looking for a Senior Events Manager to join their London or New York team, and come on board as a highly organised, dependable and creative Event Manager to work on our key accounts. You will be working on multiple events, that include a combination of live, virtual, hybrid and SWAG/Merchandise projects, for some of the leading brands and industry names, while maintaining a keen eye for detail, strong communication and creative skills.

The ideal candidate will have experience running brand events and capable of seeing a project through from concept to completion, as part of the wider team. We expect this candidate to have fine-tuned organisational working methods, to be confident in being able to multitask on a series of tasks and adapt to a fast-paced working environment where collaboration with teams across different time zones is paramount. If the New York office is your preference. You will work closely with Senior Managers, and Department heads across a range of projects, including the team from our UK flagship office (Permanently for the London role). There will likely be a need when relevant, to travel with clients to execute their live events globally, therefore it is vital to be open to travelling across the country and spending periods of time abroad (again for the New York role).

Skills Required:

·Confident in managing varying scales of budgets

·Creating detailed proposals

·Good understanding of global venues, alongside strong research skills

·Good understanding of AV and production

·Demonstrate outstanding time management, problem solving and organisational skills

·Methodical, meticulous and structured approach to your everyday tasks

·Ability to anticipate needs, prioritise and work to tight deadlines

·Willingness to take initiative and to adapt a ‘can-do’ and flexible attitude

·Have experience of working on Live, Virtual and Hybrid events

·Event Merchandise experience in researching, sourcing and presenting is beneficial

·Solution driven

·A creative and organised mindset

·Fluent in English (written and spoken). Knowledge of another language would be considered an advantage

·Proven experience with IT programmes such as Microsoft Office and Google Docs

Responsibilities:

·Managing your own events and client accounts

·Working with the team on larger projects

·Supporting Department Directors with divisional tasks

Experience:

·2 years minimum experience of working in the events industry

KEY Points

·The job role will require some travel, unlikely to exceed 30 days per annum

·The role is predominantly a 9am-6pm office based role, however additional hours may be required for event days and communications with other time zones (For the New York role)

Job Type: Full-time

Salary: £45,000.00-£55,000.00 per year

Benefits:
  • Flexitime
Schedule:
  • 8 hour shift
  • Monday to Friday
Supplemental pay types:
  • Bonus scheme
  • Commission pay
  • Performance bonus

Ability to commute/relocate:
  • London: reliably commute or plan to relocate before starting work (preferred)

Application question(s):
  • Do you have experience of working at an Event Management or Media agency?

Education:
  • Bachelor's (preferred)

Experience:
  • Events management agency: 1 year (required)
  • Event Management: 2 years (preferred)
  • budget management: 1 year (preferred)

Licence/Certification:
  • Event management degree Location: Hybrid remote in London
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Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

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What does an Event Manager do?

Companies use Event Coordinator to organise and oversee their events so that the outcome will have the desired impact on their target audience. Event Coordinators plan budgets, manage logistics and security, set deadlines for teams and co-ordinate post-event operations. They meet with other departments to determine the details and goals of events. Event Coordinators ensure that vendors deliver on time, and the event venue is ready. Typical work weeks for Event Coordinators averages about 38 hours. They often have to work away from home and in the outdoors during evenings, weekends and on bank holidays.

Event Coordinator skills and qualifications

A successful Event Coordinator candidate will have various prerequisite skills and qualifications, these include: 

  • In-depth understanding of event management procedures
  • Excellent organisational and coordination skills
  • Outstanding communication and negotiation skills
  • Proficiency in digital event promotion tools such as social media channels
  • Customer service skills
  • Understanding of key performance indicators in events management
  • Proficiency in project management tools
  • Excellent multitasking and task prioritisation skills

Event Coordinator experience requirements

In-depth knowledge of public relations, hospitality management, project management and product development is essential for Event Coordinators. Previous experience with local rules and regulations guiding social and corporate events, human resources management and vendor management are also desirable for Event Coordinators. Some employers require Event Coordinators to have worked with large corporate accounts and have experience in planning virtual and live events at local and international levels. There may also be specific experience requirements based on the company or industry. Most Event Coordinator candidates need a minimum of two years of industry experience.

Event Coordinator education and training requirements

Event Coordinators typically require a foundation degree, higher national diploma or degree in events management, communications, marketing or advertising. Some employers consider candidates with a Level 2 Certificate in Event Planning or a Level 3 Certificate in the Principles of Event Management. Employers also recruit Event Coordinators through an Events Assistant advanced apprenticeship. Some companies select Event Coordinators from the marketing or public relations department. Employers may also consider people with experience in marketing, hospitality or public relations for an Event Manager role even if they don&’t have educational qualifications.

Event Manager salary expectations

According to Indeed Salaries, the average salary for Event Coordinator candidates in the UK is £30,054 per year. The actual pay may depend on the employer, industry, location, job duties and responsibilities, experience and skills.

Job description samples for similar positions

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Event Coordinator job description FAQs

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