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Facilities Manager Job Description: Top Duties and Qualifications

Edited by Indeed Employer Content Team
Last updated 5 November 2025
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Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

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7 min read

A Facilities Manager, or Support Services Manager, oversees the maintenance and operation of buildings and other infrastructures to ensure all facilities are functioning optimally and safely. Their duties include managing maintenance, negotiating with suppliers and contractors, managing building renovations and office moves. They are also responsible for compliance with relevant health and safety regulations.

Facilities Manager duties and responsibilities

The duties and responsibilities of a Facilities Manager will differ between companies. A Facilities Manager typical duties and responsibilities include:

  • Managing repairs and monitoring systems performance
  • Maintaining an adequate inventory of parts and ordering items as necessary
  • Overseeing and supervising the maintenance staff
  • Ensuring compliance with security and safety regulations
  • Managing renovations, refurbishments and office moves
  • Providing advice on energy efficiency
  • Managing the budgets and accounts, taking equipment audits
  • Contracting of landscaping and other services including snow removal services
  • Coordinating the implementation of new building projects with the Director of Capital Projects

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Facilities Manager Job Description Examples:

Example 1

Assistant Facilities Manager

12 month FTC

London

£45,000 - £60,000

Our client, a multinational law firm, are looking for an Assistant Facilities Manager to join their team in London on a 12-month Fixed Term Contract. The successful candidate will assist the Facilities Manager with overseeing day-to-day operations and facilities services to the London office of 300+ staff occupying 70,000sq ft building. You will take responsibility for the financial tasks of the Facilities Department, working closely with the Senior Management Accountant.

The ideal candidate will have thorough knowledge and understanding of the maintenance and operation of mechanical and electrical building services. With a proven ability to improve operational management of the premises, the Assistant Facilities Manager will thrive when managing multiple competing priorities. The successful candidate will have excellent interpersonal skills allowing them to work with a variety of people and manage stakeholder expectations. With a knack for organisation and attention to detail, you will take pride in cultivating a strong sense of teamwork across departments.

Duties will include:
  • Assisting FM with day-to-day operations of the Facilities department
  • Deputising in the absence of the Facilities Manager
  • Supporting the Facilities Manager to develop Service Level Agreements (SLAs)
  • Taking ownership and management of the entire budgeting process
  • Managing the Capital request process: seeking approvals and delivering projects within approved amounts
  • Coordinating all departments spending across invoices and credit cards in a timely manner
  • Accurately providing all department reporting in a timely manner
  • Maintaining the contracts register: recording and keeping up to date records
  • Delivers the financial input into all P&F discussions and projects
  • Tracking all sublease income alongside the Finance team
  • Managing all landlord charging to ensure accuracy of all charges
  • Analyses all contract renewals and procurement processes financially
  • Managing, reviewing and updating the Risk Register
  • Overseeing the ISO 14001 accreditation
  • Coordinates all lease event actions with the Facilities Manager
  • Oversees all DSE related activities, ensuring the assessments are completed in a timely manner

Essential
  • Formal knowledge of Health and Safety training (e.g. IOSH or Nebosh or equivalent)
  • Understanding of the requirements of ISO 14001

Apply today for immediate consideration!

Job Type: Fixed term contract
Contract length: 12 months

Salary: £45,000.00-£60,000.00 per year

Schedule:
  • Monday to ID: Svassistant

Example 2

  • Facilities Manager
  • £35,000 - £40,000 (based on 40 hrs pw)
  • Gunthorpe (NG14 7ES)
  • 3 days a week / 22.5 hours per week
  • Permanent role

*Lowdhams is one of the largest independent retailers of Caravans, Motorhomes and Campervans in the UK with locations in Gunthorpe and Bingham. We are looking for a pro-active and enthusiastic Facilities Manager to join our team.*

The Role

Reporting to the Operations Director, the role will involve:
  • Ensure Health and Safety policies and procedures are kept up to date.
  • Advise employees and contractors on Health and Safety, supporting with training as required.
  • Full investigation of any accidents and near miss incidents and report as required.
  • Ensuring a planned maintenance programme is in place, with contractors appointed. (To include heating, lighting, plumbing, lift, sewage treatment plant, autodoors, roller shutters, PAT testing, etc)
  • Day to day maintenance of properties, facilities, fixtures and fittings, etc to include support for any reactive/emergency situations that may arise.
  • Ensure effective contract provision for cleaning, grounds maintenance, security, pest control etc
  • Source appropriate contractors to support the above.

The Candidate

The ideal candidate will have:
  • Previous experience in a similar role.
  • A thorough understanding of Health and Safety legislation, ideally with a Nebosh qualification (or similar), or working towards a qualification.
  • Proven ability to manage external contractors.
  • Professional and calm approach to manage internal and external stakeholders.
  • Strong problem solving skills.
  • Attention to detail.
  • Good interpersonal skills
  • Responsible and flexible in approach with a positive ‘can do’ attitude.
  • Given the locations (Gunthorpe and Bingham) we expect a full driving licence and to have use of own vehicle.

The role:

We are looking for someone to work approximately 22.5 hours a week (to be agreed) over three days, during our normal Monday to Friday working week, although due to the nature of the job, some evening or weekend attendance may be needed.

If you feel you have the skills and experience to make a difference in this role, click Apply Now to start your application.

Job Types: Part-time, Permanent

Benefits:
  • Additional leave
  • Company pension
  • Free parking
  • On-site parking
Schedule:
  • Day shift
  • Monday to Location: In person

Example 3

Facilities Manager

Location: Edinburgh

Salary:£31,000 - £36,000 per annum FTE depending on experience

Job Type:Full Time, Permanent

Thistle Foundation has a vacancy for a Facilities Manager, based in their award-winning Centre of Wellbeing building in Edinburgh.

The Foundation works alongside people to help them achieve their full potential, and their Facilities Team and buildings are essential supports to create an inclusive welcome and support their many ambitious projects. You will have the opportunity make a real difference to people’s lives at the Foundation where no two days are the same.

The Role

This is an exciting opportunity to join the Foundation at a time when they are reviewing how to maximise the impact of their building for the communities they work with. You will provide coaching style management to the Facilities Team and be responsible for areas such as:

  • Oversee maintenance for the buildings and grounds
  • Manage Health & Safety for all the buildings and land, in conjunction with an external consultant
  • Contract management and procurement and support overall corporate compliance
  • Advise senior leadership team on building strategy and deliver building income generation strategy
  • Manage their Community Hub spaces, helping create a safe and supportive environment for everyone
  • Other duties, as appropriate to the role.

This role is an excellent opportunity for a motivated and enthusiastic team player, who has a willingness to learn and to support the Foundation’s team as well as everyone who uses their buildings.

Benefits

In return they can offer you the following:

  • A highly attractive work environment in their award-winning offices.
  • Structured support and supervision from your line manager and a supportive team of colleagues.
  • A structured development programme including continuous learning with their internal leadership development programme.

Some of their other staff benefits include:

  • A contributory pension
  • A non-contributory death in service benefit scheme
  • The “Refer a Friend Scheme” which pays £250 for every successfully recruited person that a staff member recommends
  • Free access to the Gym
  • FREE membership
  • of the HSF Health Plan which gives, amongst other things, money back for everyday healthcare costs, a GP advice line and shopping discounts

Successful applicants will be subject to a Disclosure check, which will be paid for by the Foundation.

To Apply

If you feel you are a suitable candidate and would like to work for this reputable Foundation, then please do not hesitate in applying.

The Foundation is an Equal Opportunities Employer.

Job Types: Full-time, Permanent

Salary: £31,000.00-£36,000.00 per year

Benefits:
  • Company pension
  • Gym membership
  • Referral programme

Work Location: In ID: 400451

Example 4

We have an exciting brand-new position as Facilities Manager to join our team for The Gate.

The Facilities Manager will fulfil a crucially important role within our organization and will be responsible for the effective management of all engineering and maintenance operations within the hotel, including energy conservation & H&S Compliance. You are also responsible for the development of the Engineering Team and staying abreast of compliance regulations and procedures in the field of Engineering, as required for hotel standards. Desired start date Mid November onwards.

Some key duties for this great role:

· Lead the Engineering Team in the day-to-day engineering and maintenance operations of the hotel, including service standards, equipment schedules, and work schedules and be a hands on individual.

Communicate with Housekeeping & Guest Services to coordinate and prioritize maintenance activities for Guest Apartments and public areas

Develop systems and procedures to ensure the health and safety of Guests and Team Members, as well as the proper conditions for plants, machinery, and property

Communicate with Government agencies to ensure full compliance with statutory regulations

Prepare Capital and Repairs and Maintenance budgets for Engineering

Perform daily checks and security walks around the hotel

Conduct lift emergency release procedures as required

Diagnose, maintain, and repair mechanical equipment within the hotel

Ensure good relationships are built with internal and external customers

Maintenance of all hotel fixtures and fittings to ensure they are in safe condition and take action when any unsafe situations arise

Develop, implement, and direct all emergency programs

Develop, implement and manage energy conservation programs for the property to minimize expenses

Perform special projects and other responsibilities as assigned

Identify and introduce environmentally-friendly systems and equipment

Monitor Key Performance Indicators for the Engineering Department and take corrective action, as required, to improve equipment inventory, quality audit, productivity, and other objectives

About you:

· Advanced knowledge of building management/engineering

Exposure to budgeting and basic accounting

Positive attitude

Good communication skills

Committed to delivering a high level of customer service

Strong leadership skills and previous experience of managing a team

Excellent grooming standards

Flexibility to respond to a range of different work situations

Ability to work under pressure

Ability to work on their own

Previous experience of facilities management

Proficient, at an advanced level, with computers and relevant computer programs

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
  • First Aid
  • Qualification in engineering field

· IOSH certificate

What will it be like to work for this Exciting New Brand?

· The Gate is an Iconic 4-star bespoke designed aparthotel in Aldgate - City of London.

· It’s 22 storey tower in the City, Zone 1, with excellent accessibility to the London underground (Aldgate and Aldgate East) and Cross Rail (Liverpool Street and Whitechapel opening 2020) for the West End, Mid Town, Heathrow and Canary Wharf.

· It will offer a 4-star customer experience and service

· Private Restaurant, Bar and Co-workspace

If you are interested, then submit your application and come join one of the most exciting hospitality companies in the country and enjoy the opportunity to grow and develop your career with excellent training platforms, development programmes and employee benefits.

In line with the requirements of the Asylum & Immigration Act 1996, all applicants must be eligible to live and work in the UK. Documented evidence of eligibility will be required from candidates as part of the recruitment process.

Job Types: Full-time, Permanent

Salary: £30,000.00-£32,000.00 per Management: 1 year (preferred)
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What does a Facilities Manager do?

A Facilities Manager supports the strategy of a company by managing its buildings and other facilities. They must inspect, maintain and repair a building’s electrical, plumbing or mechanical systems and facilities to ensure an optimal work environment for the company’s staff. They ensure that the facilities and services provide adequate support for the staff and the wider physical areas of the company, including parking, security and cleaning. The functions of a Facilities Manager include managing janitorial duties, office moves and ensuring compliance with relevant local and national regulations.

Facilities Manager skills and qualifications

A successful Facilities Manager requires a range of skills, including great attention to detail and the ability to communicate effectively with different levels of staff within the organisation. A Facilities Manager should be able to manage the company’s services within budget constraints and according to the level of expectation set by the company/organisation. A Facilities Manager will have various prerequisite skills and qualifications needed for duties including:

  • Leadership skills to manage maintenance team and contractors
  • Good verbal and written communication skills
  • Sound knowledge of health and safety legislation
  • Negotiation skills for negotiating contracts and for managing projects
  • The ability to set targets, deadlines and budgets
  • Qualifications in health and safety or facilities management
  • Sound problem-solving skills and a willingness to be available after-hours when required

Facilities Manager experience requirements

Depending on the seniority of the position, a successful candidate may need to have several years’ experience in facilities management, contractor management, project management or building management in specific or related industries. Further experience-related requirements may include experience in leading teams or working in a customer-focused environment.

Facilities Manager education and training requirements

Candidates applying for a Facilities Manager position may take any of the routes below to become a Facilities Manager:

  • Completing a university qualification in facilities management or building service management such as a Bachelor’s Degree in Civil Engineering or a related discipline
  • Completing an apprenticeship of between 18 to 24 months with on-the-job training and classes at a training provider or college
  • Working as a building Caretaker to gain experience before becoming a Facilities Manager
  • Three years or more experience in a Facilities Management position
  • Having a strong understanding of warehouse control systems
  • The ability to read and understand complex electrical, mechnical and automation systems
  • Applying for a position as a Facilities Manager based on previous related work experience

After gaining several years of experience in facilities management, Facilities Managers can complete formal qualifications offered by the British Institute of Facilities Management or the Institute of Leadership & Management.

Facilities Manager salary expectations

According to Indeed Salaries, the average salary for a Facilities Manager is £39,074 per year. The salary level for Facilities Managers depends on the years of experience required, the company and its location.

Job description samples for similar positions

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Facilities Manager job description FAQs

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