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Personal Assistant Job Description: Top Duties and Qualifications

Edited by Indeed Employer Content Team
Last updated 5 November 2025
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Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

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7 min read

A 360611819personal assistant12.65admin8.54executive assistant3.79pa2.13administration1.874474334592236.6513.5223.70HOURLY538358552025-10-012025-10-312025-09-012025-09-302025-11-05Personal Assistant, or Executive Assistant, provides assistance to individuals so that they can fulfil their daily business or personal responsibilities. Their duties include administrative tasks such as planning and scheduling events, handling correspondence and managing personal calendars.

Personal Assistant duties and responsibilities

A Personal Assistant is usually the first point of contact for the individual they assist. For a 360611819personal assistant12.65admin8.54executive assistant3.79pa2.13administration1.874474334592236.6513.5223.70HOURLY538358552025-10-012025-10-312025-09-012025-09-302025-11-05Personal Assistant to excel at the job, they will need to perform the following duties and responsibilities:

  • Handling and responding to all correspondence including phone calls, emails and letters
  • Scheduling appointments and organising diary entries
  • Setting reminders for meetings, appointments and other important tasks
  • Making travel and hotel arrangements
  • Planning conferences, workshops, seminars and other events
  • Taking notes at meetings, preparing the minutes and subsequently distributing to all participants
  • Liaising with other members of staff and external parties such as clients and press
  • Preparing expense reports and maintaining a filing system

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Personal Assistant Job Description Examples:

Example 1

The Petersham is a stunning privately owned 4-star 60 bedroom hotel, proudly overlooking the River Thames and surrounding Petersham Meadows at Richmond. The Petersham offers all services, including fine dining restaurant, quality breakfast, private dining, afternoon tea, lounge and room service. We are looking for a Personal Assistant to the Head Chef. This is an amazing opportunity to enhance your career and work with one of the City's most outstanding chefs in a truly stunning environment. Here are some of the highlights:
  • Great life- work balance (40 hours a week – 9am to 5pm)
  • Fabulous team environment
  • Training and development We are looking for a PA:
  • Who has a real interest of food
  • Knows how to use Microsoft Excel & Word
  • Can assist with writing menus
  • Can learn how to ‘cost’ dishes, so a good understanding of basic maths is required.
  • Assist with preparing team rotas and holiday co-ordination
  • Organised, loves paperwork and detail and thrives in a buzzing atmosphere
  • A basic knowledge food hygiene would be really helpful, but initially not essential To apply for this fabulous position, please send an up to date copy of your resume Please get in touch ASAP as we do not expect this role to be around for long. Job Types: Full-time, Permanent Included: parking, meals on duty, share of total service charge. Salary: from £21,000.00 plus guaranteed share of optional service charge. Job Types: Full-time, Permanent Salary: £21,000.00 per year Additional pay:
  • Tips Schedule:
  • 8 hour ID: Chef PA

Example 2

Personal Assistant/ Personal Health Assistant - Care and support. Area: Scarborough/ Filey/ Whitby North Yorkshire Specialty: Adults Contract: 12-36 hours per week, supporting people at home and around their local area. Make a real difference to many people! Imagine if your job made someone else’s day!
  • Competitive £12-13 p/h, £22,464- £24,336 per year for 36 hours a week.
  • Fantastic staff benefits, employee assistance program, blue light discount, ongoing paid training!
  • No experience needed - you will be paid to become a great PA/PHA!
  • 4 weekly pay (paid 13 times per year)!
  • Paid mileage when transporting people in your car (40ppm)
  • 5% employer contribution to your pension rather than the standard 3%
  • Minimum 4 hour shifts as standard - build relationships with people you support and save on fuel costs compared to other pop in type services. Are you ready to work for a vibrant company who not only provide outstanding care but also value your contribution and authenticity? Are you caring, reliable and energetic? We have care roles available at Brightening Lives supporting young adults with complex health and social care needs in Scarborough. You’ll help them get out into the community, go swimming, support them with sensory activities, and support with different activities at home. Experience is desirable but not essential, as full training will be provided. To fulfil a role at Brightening Lives enhanced DBS checks are required. Call us on 01423 642989 to discuss the role. Apply Now and begin Brightening Lives! Job Type: Part-time Salary: £12-13.00 per hour Job Types: Full-time, Part-time Part-time hours: 12-36 per week Salary: £12.00-£13.00 per hour Benefits:
  • Company pension
  • Employee discount
  • Wellness programmes Schedule:
  • Day ID: BLTeam East Coast

Example 3

Hiring a professional PA/EA to support the CEO and Executive team in one of the fastest growing asset management companies, based in central London (Bank).

This ad is for position 2 out of 2, previous applicants (1/2) are welcome to reapply and will be considered.

Looking for someone organized, who can work well under pressure and can deliver efficient and executive support.

About the role:

  • PA support to CEO
  • Manage Complex Global Calendar, travel and events
  • Research and support to provide daily briefings/agendas/background material to CEO to ensure they are prepped as needed - undertaking research where needed
  • Meeting co-ordination and room prep/set-up
  • Meeting attendance as needed
  • Organising offsite Executive meetings to include venue sourcing, travel and accommodation arrangements, support personnel and assistance etc.
  • Working closely with other Team PAs and ensuring close alignment and collaboration
  • Ad-hoc personal support to CEO

Salary up to £82,250.00 per year (incl. bonuses)

Job Types: Full-time, Permanent

Job Types: Full-time, Permanent

Salary: £62,000.00-£82,000.00 per year

Benefits:
  • Company events
  • Free or subsidised travel
  • On-site parking
  • Private dental insurance
  • Private medical insurance
  • Work from home
Schedule:
  • 10 hour shift
  • 8 hour shift
  • Overtime
Supplemental pay types:
  • Bonus scheme
  • Performance bonus

Ability to commute/relocate:
  • London, Greater London: reliably commute or plan to relocate before starting work (required)

Application question(s):
  • Most valuable skills and assets you bring to the team?
  • What is your biggest 2 years (required)

Example 4

  • 35 Hours per week, flexibility with start and finish times
  • Possibility of part time working
  • ·Free car parking
  • North Liverpool Company Culture This is a super opportunity to join a growing and exciting business with an excellent reputation in their field. They offer a supportive and friendly environment; you are treated as an individual with the ability to have your voice heard. They have a reputation for breaking the mould in their industry, 1st class expertise and innovation. Your hard work is rewarded in a business that has exciting plans over the next 12 months and beyond. Role You will report to a supportive and experienced Executive Team who will give you full autonomy. This is truly a superb opportunity for someone who is looking for that next step with stability and growth. Undertaking PA support duties primarily for the MD & Business Partner. Here is an overview of some of the key duties: -
  • Sole management for diaries ,booking events, appointments and arranging travel
  • Arranging board meetings
  • Daily diary management
  • Responsible for formatting letters and reports
  • Assisting with PowerPoint presentations
  • Management of incoming e-mails/responding to queries where appropriate with confidentiality
  • Liaising with internal and external stakeholders to coordinate a variety of meetings and follow ups
  • Uploading official/sensitive documents and reports. Experience It is key you have exposure in PA/Senior Office Administrator setting . Ideally within professional services setting, Legal, Financial Services or Accountancy, however not essential. Good working knowledge of Word, Excel & PowerPoint If you are keen, organised, with a quality driven approach this could be the job for you! Beam Recruit is a specialist consultancy based in Liverpool covering vacancies in the Northwest. A note from us We get so many applications that in some instances we are unable to offer individual feedback. If your application is successful, you will be contacted within 5 working days. If you want to call us for a confidential chat about any other vacancies or some guidance, we are happy to help. Job Types: Full-time, Part-time, Permanent Part-time hours: 30-35 per week Salary: £28,000.00-£35,000.00 per year Benefits:
  • Flexible schedule
  • On-site to Friday

Example 5

Applicant status required: Self-employed

  • This role is a private arrangement with a person or family who is seeking support for someone else or themselves. You will not be employed by or carry out work for Humans Cornwall; we have a dedicated team to help identify private personal assistants for care and support. These roles are personally assisting somebody to achieve their goals, gain independence and/or manage their daily lives; These will be self-funded by the family or person, or they may receive a Direct payment from Cornwall council. *

Location: Helston

Female preferred

61-year-old lady with Parkinson’s disease seeks a personal assistant to support her with day-to-day living. She lives at home with her husband and small dog and uses a mobility scooter.

Support required:

This lady is looking for someone flexible and reliable to enable her to have a better quality of life. She enjoys going out for food, going to the beach, shopping in her mobility scooter and spending time with her family. She is mobile but requires a guiding hand and some support to walk at times. She requires assistance with her day-to-day jobs, keeping her home clean and tidy, support with her morning routine and supporting her to get up, washed and dressed in the morning. She would like support with preparing meals, attending her appointments and assisting her in keeping active both in and out of the home. She attends a craft group once a week and likes going into town for a coffee.



Hourly rate of pay: £14.72

Hours per week: Up to 18

Working schedule:Days and times to be discussed and arranged during the interview stage.

Essential:

· Driving licence

· Valid DBS

· Public Liability Insurance

· Business Use Car Insurance

· Someone with a good sense of humour

Desirable:

· Knowledge or understanding of Parkinson’s disease desirable however the lady is happy to teach throughout the role

Offers of employment may be subject to DBS checks & referencing. If the role is on a self-employed basis, please ensure you have proof of employment status and public liability insurance.

When applying, your C.V. will be passed onto the family or person for their consideration. Due to the high number of applicants that are received for various roles, it is not possible to inform applicants if they have been unsuccessful. Please contact the below email for updates if needed.

If interested, please send your cv to [website] and e reference H51

Job Type: Part-time

Pay: £14.72 per hour

Expected hours: No more than 18 per week



Application question(s):
  • Are you self-employed?

Experience:
  • working with people with Parkinson's disease: 1 year (preferred)

Licence/Certification:
  • Driving Licence (required)
  • DBS (required)
  • Public Liability Insurance (required)


Work Location: In ID: H51

Example 6

Executive Personal Assistant
Warwickshire/Hybrid
£33,000

An incredibly successful, people-centred enterprise is looking for an Executive Personal Assistant to join their team. This is a key role in which you will provide efficient PA support to executive and senior management teams, assisting them to fulfil the responsibilities and activities of their roles. You will manage diaries, including appointments and meetings, provide administrative support, and ensure the access to relevant files/documents when required.

Benefits

This role is offered on a hybrid basis, with 2 days at the office, and 25 days of annual leave for a good work/life balance. Additionally, there are a full range of family friendly benefits, including childcare vouchers and a range of discounts on travel and food.

Responsibilities

As the Executive Personal Assistant, *you will be

  • Providing support to the Chief Marketing officer and two Senior Managers
  • Supporting communication between stakeholders, executives, and their wider teams
  • Managing the scheduling of agendas, mail, emails, calls, travel arrangements, and more
  • Organising team events, receiving customers, and ensuring safety measures are met
  • Providing administrative support in meetings, providing documents, and taking notes
  • Producing monthly executive reports, letters, presentations, and graphical information
  • Maintaining records of outstanding expenses, issues and ensuring a quick resolution

Required Skills AND Experience

To be considered for the role of Executive Personal Assistant, *you will need

  • Previous experience within a Personal Assistant or Executive Assistant role, supporting at executive level
  • The ability to handle information professionally and confidentially, with the upmost discretion
  • Strong attention to detail, with the ability to multitask and adapt in a fast-paced environment
  • Excellent organisational and time management skills, to meet strict deadlines
  • Great rapport building skills, to build strong relationships with the executives
  • Computer literacy, including Word, Excel, PowerPoint, Teams, and Outlook
  • The ability to thrive both independently and as part of a team
  • Exceptional communication skills, both written and verbal

NEXT STEPS

If you’re interested in becoming an Executive Personal Assistant, apply today with your current CV. If you aren't contacted within 7 days, please assume your application was not selected.

Why wait? Don’t miss out!

INDHP

Job Type: Full-time

Salary: £33,000.00 per year

Benefits:
  • Employee discount
Schedule:
  • Monday to Friday



Ability to commute/relocate:
  • Atherstone: reliably commute or plan to relocate before starting work (required)

Application question(s):
  • Do you have previous experience in a PA/EA role, support Exec level?
  • Are you IT proficient, including all Microsoft suite platforms?
  • Are you a strong communicator, with the ability to form long lasting rapports with senior level Location: In person

Example 7

Flexible Personal Care Assistant required for a quadraplegic client (spinal cord injury) in the Nottingham/Derby area. No experience required.

As one of our team is emigrating, we have an opening to join an established small, tight-knit care team.

No previous care experience is required. This role requires an individual who is motivated to learn a wide variety of skills and take on a broad range of responsibilities, from operating and maintaining medical equipment to domestic tasks.

The client's independence is focal to the care you will help provide, making for a stimulating yet laid back work environment as you assist him in living a fulfilling life. You will be in the position to positively impact your client’s quality of life and more than likely contribute to your own personal and professional development.

The nature of the work is varied. The client works and studies part-time, travels to various events in the UK and holidays abroad: you will be paid to travel. As part of the team these experiences are things you would be a part of.

Day to day, the client is engaged with physiotherapy and would need PAs who are happy to learn how to use a standing frame and FES bike. Most afternoons, he appreciates his own space and often current PAs will have most of the afternoon and evening as their own time.

The client lives in a specially designed home to maximise independence and promote a safe working environment for all. The client lives with his fiancée, dog and four chickens.

You will have a separate bedroom, bathroom, kitchenette and rest area. The local area of Burton Joyce is a small village with basic amenities: Co-Op, cafes, post office. The local area is very green and beautiful with some lovely places to walk.

The client is due to move house to Horsley Woodhouse in Derbyshire in the summer of 2024, and the job will move with him.

You will work a combination of shifts consisting of live in, live out and stand-by/on-call.

The three-week rota is: one week of live in, one week of day shifts/on-call and one week off. The arrangement of these weeks is flexible between team members. The live in PA sleeps at night and is usually not needed.

This opportunity is ideal for someone who:

  • is looking for a change of career to something more personal and fulfilling
  • is interested in a truly different working experience
  • enjoys small team working environments
  • has good interpersonal skills
  • is happy with the balance of live in work and time off

Essential Criteria - Please Read

  • PAs are required to drive the client’s vehicle therefore all applicants MUST have a full clean driving licence.
  • You MUST be flexible and available to work either days or nights and on any day of the week.
  • A DBS check will be paid for as part of your recruitment.
  • Interviews will be held remotely via video chat.

Training

All successful applicants will be required to complete at least 2 paid shadow shifts and complete mandatory training before beginning work. This will cover Spinal Cord Injury Education, Bowel and Bladder care and Safer People Handling.

All successful applicants will commence on a 6-month probationary period with reviews after the 1st, 3rd and 6th months.

Job Types: Full-time, Permanent

Salary: £42,000.00-£45,000.00 per year

Benefits:
  • Casual dress
  • On-site parking
  • Sick pay
Schedule:
  • 12 hour shift
  • Day shift
  • Holidays
  • Night shift
  • Weekend Location: In person

Example 8

Legal Personal Assistant

Dispute Resolution

Wolverhampton

Full time, permanent opportunity

We are looking for a meticulous individualto join Talbots as a Legal Personal Assistant for our Dispute Resolution Team, with at least 12 months experience within a similar legal role.

As a Legal Personal Assistant, you will be expected to provide accurate administrative and telephone support to lawyers, trainee solicitors and paralegals in our commercial dispute and civil litigation teams.

Who Are Talbots Law?

Talbots Law is proud to be an Employee-Owned Company and a member of the EOA. We were the first Employee-Owned Law Firm in the West Midlands.

Talbots is a Values led Company with a shared vision of “Working every day to be the best” for our people, our clients, and for our communities.

We are passionate about people being the best that they can be. We do this by providing a comprehensive package of high-quality Company benefits and rewards.

The Company is committed to the Real Living Wage Foundation and we also hold the Disability Confident accreditation.

  • Competitive salaries with annual review.
  • Annual tax-free
  • profit-share.
  • 25 days holiday + birthday + ex-gratia day + UK Bank Holidays + long service awards.
  • Company salary-sacrifice pension scheme (4% from Talbots: 4% from employees).
  • Group Life Insurance (3 x annual salary).
  • Enhanced Company Sick Pay.
  • Comprehensive Employee Assistance Programmes.
  • Perkbox employee rewards & benefits platform.
  • Medicash Health Cash Plan.
  • Financial Health & Wellbeing Provision.
  • Bank of Talbots (Annual employee credit for legal fees).
  • Salary Sacrifice schemes.
  • Established Company progression framework.
  • Career progression plans (including financial / mentoring support towards professional qualifications where desired).
  • Social events programme with larger event invitations extended to partners & families.
  • Company gifts for celebrations and special life events.
  • Commitment to charitable initiatives (currently main corporate sponsor of Acorns Children’s Hospice).

What the job involves;

  • Liaising with Dictate Now and finalising documentation to include emails and letters.
  • Administrating client matters using SOS case management system such as file opening procedures, document preparation and formatting.
  • Diary management including the booking and scheduling of client appointments and liaising with clients.
  • Take initial payments and prepare postings slips whilst ensuring compliance with SRA, Lexcel, Law Society Quality Scheme standards, SARs and accounting requirements.

What you need:

  • To be have at least 12 months experience within an administration role in the legal sector.
  • Able to work under pressure and prioritise work to meet deadlines.
  • Competent in using a case management system such as SOS and MS Office applications to undertake a range of administrative duties in a paper-light working environment.

Job Type: Full-time

Salary: From £21,000.00 per year

Benefits:
  • Additional leave
  • Company events
  • Company pension
  • Employee discount
  • Free flu jabs
  • Health & wellbeing programme
  • Life insurance
  • Private medical insurance
  • Referral programme
Schedule:
  • Monday to Friday
Supplemental pay types:
  • Bonus Location: In person
Our mission

Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

Read our editorial guidelines
Create a culture of innovation
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What does a Personal Assistant do?

A Personal Assistant supports individuals in performing their daily tasks. They work very closely with their employers to help them prioritise and manage their time effectively. Personal Assistants may assist with purely business tasks such as scheduling, taking and preparing meetings. They could also be involved only with personal issues such as making travel arrangements, running personal errands such as shopping or handling bill payments.

There are also Executive Assistants who offer assistance to professionals in senior management or board level. Personal Assistants are important to any business’ or professional’s success because they help to maximise productivity and increase efficiency.

360611819personal assistant12.65admin8.54executive assistant3.79pa2.13administration1.874474334592236.6513.5223.70HOURLY538358552025-10-012025-10-312025-09-012025-09-302025-11-05Personal Assistantskills and qualifications

A successful Personal Assistant will have the following prerequisite skills and qualifications:

  • Excellent attention to detail
  • Excellent organisation and people management skills
  • Strong command of the English language
  • Ability to prioritise and multitask efficiently
  • Strong communication skills
  • Working knowledge of standard word processing, spreadsheet and other productivity software tools
  • Discretion and tact

Personal Assistant experience requirements

A Personal Assistant usually needs at least one year of prior work experience in the same role or in similar administrative support roles. They need proven experience in handling and responding to correspondence, including sensitive information. Personal Assistants will also benefit from experience setting up small events like workshops and seminars and working with other parties to put these together.

Personal Assistants with more experience may qualify to be Personal Assistants to executives—Executive Assistants. In addition to administrative support, Executive Assistants also need some experience working in the specific industry of the executive they will support.

Personal Assistant education and training requirements

Typically, the minimum educational requirements for a 360611819personal assistant12.65admin8.54executive assistant3.79pa2.13administration1.874474334592236.6513.5223.70HOURLY538358552025-10-012025-10-312025-09-012025-09-302025-11-05Personal Assistant are five General Certificates of Secondary Education (GCSE), including passes in Mathematics and English, which will enable them to enrol in an internship before they can begin to apply for Personal Assistant roles. Another useful certification is the IQ Professional PA and Administration Skills Certificate, which is offered by the Institute of Administrative Management. This course runs for 30 hours and will teach the principles of writing for business, managing workload and business events and project management. College-level courses such as a diploma in Business Support or Business Administration are also useful.

Personal Assistant salary expectations

According to Indeed Salaries, the average salary for a Personal Assistant in the United Kingdom is £26,069 per year. This number varies based on the Personal Assistant’s experience in the role and geographical location. It will also be different based on industry, and whether the assistant works for an individual in their personal or professional capacity.

Job description samples for similar positions

If a 360611819personal assistant12.65admin8.54executive assistant3.79pa2.13administration1.874474334592236.6513.5223.70HOURLY538358552025-10-012025-10-312025-09-012025-09-302025-11-05Personal Assistant is not the role you’re looking for, but you’re interested in similar positions, here are a few other job description samples you can take a look at:

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Personal Assistant job description FAQs

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