What does an accounting clerk do?

An accounting clerk keeps track of a company’s money. They record transactions, update accounts and make sure everything is in order. They also create invoices, chase overdue payments and issue receipts and refunds. They work as part of the finance team, often helping accountants with reports, profit and loss statements. They may also work on forecasts and check records for mistakes while keeping financial data organised.

Accounting clerk skills and qualifications

To do well in the position of accounting clerk, candidates need practical skills and a good understanding of how finance works. Look for applicants who pay high attention to detail, and are able to work well in a team. Knowing how to use bookkeeping software is also important. A good canditate will have a mix of soft and hard skills including:

• Strong analytical skills combined with attention to detail and the ability to create reports
• Ability to stay organised and meet deadlines
• Ability to communicate financial information in a clear and simple manner
• Customer service skills to deal with clients and suppliers
• Proficiency using bookkeeping software
• Good maths skills for accurate record-keeping

This set of skills helps accounting clerks deliver accurate records and maintain clean bookkeeping all year around, thus making the auditing process smoother.

Accounting clerk experience requirements

Look for candidates for the role of accounting clerk who have at least one or two years of experience in accounts payable and accounts receivable, particularly with data entry. Practical experience in accounting, especially in keeping financial records organised, is a big plus. A strong job application highlights proficiency in spreadsheets and accounting software. Familiarity with tools like Microsoft Excel (including pivot tables), QuickBooks, Xero or QUBE Accounting is highly valued. If a company uses its own accounting system, look for candidates who demonstrate the ability to learn new software quickly and work efficiently.

Accounting clerk education and training requirements

Candidates for an accounting clerk role generally benefit from having GCSEs in maths, English and IT, with A-levels in maths or business subjects preferred. Experience from apprenticeships or a Level 2 Certificate in bookkeeping or accounting is a plus. Additionally, knowledge of Microsoft Office Suite and other accounting software is also valuable. Holding a Bachelor’s degree in accounting, finance or maths, is highly desirable. Certifications from AAT (Association of Accounting Technicians) or ICAEW (Institute of Chartered Accountants in England and Wales) can also strengthen a candidate’s profile.

Accounting clerk salary expectations

According to Indeed Salaries, the average salary for an account clerk in the United Kingdom is £23,551 per year. Salaries may be dependent on experience, location and your company.

Job description samples for similar positions

If this accounting clerk job description is not what you are looking for, check the additional job descriptions samples below that may provide you with further insight and will help you draft your job description.

• Accounts payable clerk
• Accounting assistant
• Accounts receivable specialist
• Junior accountant

Accounting clerk job description FAQs

What is an accounting clerk vs accountant?

There are similarities between the two roles. An accounting clerk handles day-to-day financial tasks like data entry, processing invoices and maintaining records. Their role focusses on organisation and accuracy. On the other hand, an accountant manages more complex financial tasks, including preparing reports, analysing data and ensuring compliance with tax laws and regulations.

Is an accounting clerk a stressful role?

Yes, an accounting clerk role can be stressful at times, especially during periods of audits or during busy periods like month-end or year-end closings. Accounting clerks may deal with tight deadlines and high volume of transactions. They need to remain accurate during these times which may increase the pressure. However, with organisation and attention to detail all year around, it’s a manageable and rewarding role.

What is above an accounting clerk?

Above an accounting clerk is typically an accounts assistant or senior accounting clerk, who takes on more responsibility, such as supervising others or handling more complex tasks. However, this will depend on the size of the company and its accounting needs. Further up the ladder, roles like accountant or finance manager involve overseeing financial reports, budgets and strategic decision-making.