Event Planner duties and responsibilities
The duties of an Event Planner depend on factors like the size of the company they work for and their position. Those who work for large corporations, typically form part of an events team, which may involve a narrower scope of duties. Generally their main tasks include:
- Understanding the requirements of clients and coming up with innovative ideas for events
- Establishing and agreeing upon important parameters, such as budgets and timeframes
- Ensuring adherence to health and safety regulations
- Researching suppliers and contractors and negotiating favourable deals
- Providing clients or management with regular updates
- Coordinating activities on the day of an event and implement back-up plans when necessary
- Performing post-event evaluation and documenting findings
- Managing post-event activities, such as the cleaning of venues and the payment of suppliers
- Attending community functions to network and identify potential opportunities
Event Planner skills and qualifications
Event Planners must have excellent communication skills, as they need to actively listen to stakeholders, clients, Managers, suppliers and contractors, and must be able clearly verbalise information. It’s also important that they facilitate effective communication between relevant parties to ensure that activities run smoothly on the day. A successful Event Planner candidate will have various prerequisite skills and qualifications that typically include:
- A creative mind and a flair for entertainment to create exciting events
- Excellent organisational skills and the ability to prioritise tasks
- The ability to perform well under pressure and remain calm in crisis situations
- The ability to multitask, as the job often requires dealing with multiple parties and tasks concurrently
- Attention to detail to ensure that every aspect of an event is perfect
- Strong problem-solving skills and the ability to think on their feet when unexpected events occur
- Strong negotiation skills to effectively deal with suppliers and contractors
- Excellent interpersonal skills, as the job constantly involves working with people
Event Planner experience requirements
Candidates typically need to show experience in the planning and hosting of successful events. However, employers may be willing to accept previous experience in a related field, such as marketing or public relations, for entry-level positions. Depending on the position, candidates may need to show experience in planning online events or knowledge of relevant software programs. Project management experience, including working with budgets, will be advantageous.
Event Planner education and training requirements
Although there are no fixed education requirements for this occupation, some Event Planners hold a foundation degree, a higher national diploma or a degree in event management, marketing, communications or a related field. Candidates can develop their professional skills and knowledge by completing college courses, such as a Level 4 Diploma in Event Management or a Level 2 Certificate in Event Planning. It’s also possible to gain access to this occupation through an Events Assistant advanced apprenticeship.
Event Planner salary expectations
According to Indeed Salaries, the average salary for an Event Planner in the UK is £24,487 per year. Salaries, vary depending on factors like location and level of experience.
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