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Payroll Officer Job Description: Top Duties and Qualifications

Edited by Indeed Employer Content Team
Last updated 5 November 2025
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Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

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4 min read

A Payroll Officer, or Payroll Administrator, ensures employees of a company are paid the right amount on time. Their duties include auditing and verifying timekeeping records, managing deductions and overtime and ensuring salary payments comply with local laws.

What does a Payroll Officer do?

Payroll Officers help a company run smoothly by managing all the salaries of the employees. Keeping an accurate record of employee hours and salaries can help the company make decisions about growth and future plans. A Payroll Officer works with multiple departments to ensure that salaries are transparent, employees receive their pay on time and that they all have a thorough understanding of their salaries.

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Payroll Officer Job Description Examples:

Example 1

A global organisation require a Senior Umbrella Payroll Officer to join their payroll team on permanent basis in Manchester.

Reporting to the Payroll Operations Director, you will work as part of a team and be responsible for the timely and accurate processing of payrolls.

Key Responsibilities

  • Setting up new starters and processing leavers
  • Making payroll adjustments and calculation of commission and bonuses
  • End-end processing of payroll
  • Dealing with payroll queries
  • Ad hoc payroll projects
  • Manual calculation of payslips
  • Credit control and invoicing clients
  • Stakeholder management
  • FPS and EPS submissions to HMRC
  • Managing queries relating to pay

Experience Required

  • End to end payroll experience
  • Must have Umbrella payroll experience
  • Supervisory experience is desirable
  • Excellent knowledge of UK payroll legislation
  • Ability to manually calculate payments and statutory deductions
  • Strong written and verbal communication skills

Offering a competitive salary and benefits package, progression opportunities and personal development, hybrid working options, onsite parking, company discounts.

If this vacancy sounds of interest, please forward your CV for immediate consideration.

Job Type: Full-time

Salary: £30,000.00-£35,000.00 per year

Benefits:
  • Flexitime
Schedule:
  • Flexitime
  • Monday to Friday



Ability to commute/relocate:
  • Manchester: reliably commute or plan to relocate before starting work (preferred)

Experience:
  • Payroll: 3 years Location: Hybrid remote in Manchester

Example 2

Overview

Here, you’ll be overseeing the running of the payroll function processing multiple weekly & monthly throughout the month for around 1500 employees currently.

You’ll have the support of 2 payroll administrators and through your supervision you’ll be able to offer advice and guidance, being the first point of call for escalations. You’ll mentor through 121’s and take the lead in the department.

The Payroll Manager, who you’ll report into, is looking for her number two. Due to business growth and acquisitions her capacity has been reduced as they take on a more strategic role so she’s looking for you to come in and manage the day to day running of the function.

The business has further growth in the pipeline so they’ll be plenty of opportunity and scope for yourself development and multiple project work around acquisitions and process improvement you can support on too.

If you’ve read so far, you’ll probably have experience of –

  • Processing high volume payroll processing across monthly and weekly payrolls
  • Experience delivering in house payrolls
  • Ability to support the team having the confidence to coach and make decisions
  • Passionate and drive to support a business through growth

Whether you’re a supervisor already or in a senior position looking for the chance to step up and get some more management exposure this will be a great opportunity for either level joining a forward-thinking business who are continuing to develop and improve.

They’ll be offering flexibility to work from home once you’re settled and up to speed with the role allowing you to work 2 days at home if you want to with some flexibility around start and finish times

Parking is also available with them being located on the outskirts of the city centre.

If you’re open to finding out more about the role, please do get in touch.

Job Types: Full-time, Permanent

Salary: £26,000.00-£32,000.00 per year

Benefits:
  • Flexible schedule
  • On-site parking
  • Work from home
Schedule:
  • Monday to Friday

Ability to commute/relocate:
  • Nottingham: reliably commute or plan to relocate before starting work 1 year (preferred)

Example 3

Published
June 21, 2022

Basic Starting Salary
£22,500 – £24,500(DOE)

Hours
40 Hours per week (Mon to Fri)

About Us
Liquid Friday is one of the fastest growing companies in the country. We specialise in delivering payroll management and intermediary services to UK contractors and employment agencies. This is a fast paced, dynamic role.
The Payroll Officer will work within an industry leading payroll department, and will need to ensure that as well as, delivering exceptional customer service, a high level of attention to detail is needed.
The role requires building strong, credible and lasting relationships with clients and colleagues. The successful candidate will need to be organised and efficient with at least one year experience processing payroll.
What do we offer?

  • Stunning Head Office Environment
  • Ample Free Parking
  • Paid Training
  • Team Bonus, rewarding success for the both the individual and the Team
  • Real career progression
  • Liquid Perks an industry leading employee benefits package
  • Pension
  • Regular Social Events
  • Minimum of 23 Days Holiday plus Bank Holiday
  • Closed Bank Holidays
  • Overtime Availability

Responsibilities:
  • Payroll administration and data entry
  • CIS Payment Processing
  • Entering timesheet information on to payroll system
  • Delivering exceptional customer service for clients
  • Responding to client queries
  • Generating and sending invoices to clients
  • Liaise with staff on payroll related queries in the central payroll inbox
  • Act as a point of contact with external clients, ensuring positive relations are fostered and maintained
  • Reconciling payments and preparing BACS/FPS files
  • Provide a responsive, accurate client advisory service on payroll matters and assist in identifying payroll errors and implementing corrective action where required to ensure payments are processed accurately and database integrity is maintained
  • Any other ad hoc duties that are asked of you

Job Type: Full-time

Salary: per year

Example 4

Group Payroll Officer / Time & Attendance Database Administrator, Derby

Salary Range: up to £28,000pa (dependant on experience & qualifications)

37.5 hours per week, 25 days holiday plus bank holidays, pension scheme

We have an exciting opportunity within our Head Office Payroll Team for a Payroll Officerwho also acts as a Time & Attendance Database Administrator.

As the role suggests this is a varied role and requires someone who is flexible, able to multi-task and comfortable working to deadlines. Alongside the regular Payroll Officer duties, the role includes day-to-day maintenance and end user support for the Group wide Time & Attendance system ‘iTime’.

You will support the processing of a monthly payroll for over 1200 staff. This includes salaried and hourly paid staff and processing of variable pay items such as overtime, sleep ins, travel allowances and expenses. Alongside the regular payroll duties, you will support ‘iTime’ end users in using the system to generate accurate payroll data. Duties also include checking data entry, liaising with HR teams, basic system and security changes and to maintain scheduled reports.

Full training and support will be given. The ideal candidate will have some payroll and database experience, proven skills in accuracy, numeracy, attention to detail and have the ability to read and interpret reports. You should also be comfortable working to deadlines and be a good, patient communicator with staff at all levels adapting your style to your audience.

In addition, you should have worked in a busy office environment and be confident and articulate to share learning with others and have IT skills in all areas of Microsoft Office.

Some travel will be necessary across the SENAD group.

The SENAD Group is dedicated to equality of opportunity in all areas of work, education and care. We are also committed to safeguarding those in our care – all successful candidates will be required to apply for an enhanced DBS check and will be subject to thorough background checks.

Closing date for the receipt of applications: 10am on 14th June 2024

Job Types: Full-time, Permanent

Pay: Up to £28,000.00 per year

Benefits:
  • Free parking
  • Health & wellbeing programme
  • Sick pay
Schedule:
  • Day shift
  • Monday to Friday



Experience:
  • Payroll: 1 year (required)


Work Location: In deadline: 13/06/2024

Example 5

Quattro Plant Ltd are looking for a Payroll Officer to join the finance team, with responsibility for effectively and efficiently processing both the weekly, monthly and Guild payrolls. This is a part time role, 4 days per week, Monday to Thursday.

The successful candidate will undertake the following duties:

  • Responsible for processing the weekly payroll from the wages schedules, ensuring data is correct.
  • Responsible for ensuring payments for Guild Personnel are processed for prompt payment extracting data from the wages schedules.
  • Processing the monthly payroll within agreed deadlines.
  • Processing mileage and expenses claims for salaried staff obtaining authorisation where necessary.
  • Liaison with HR to ensure all personal information is integrated with QUEST payroll for accurate processing.
  • Responsible for resolving discrepancies with the depot administrators/individual employees.
  • Monitoring of clock in and clock out times of office based personnel; identification of lateness and or insufficient hours worked to be reported to line managers.
  • Posting payroll journals for each payment run with primary responsibility for the reconciliation of the payroll control accounts
  • Responsible for ensuring Real Time Information reports are made in accordance with HMRC deadlines.
  • Ensuring the calculations for salary/wage deductions are made accurately and that payments to third parties are made in a timely manner.
  • Responsible for ensuring electronic bank payroll runs are executed in a timely manner.
  • Auto enrolment pension
  • Processing P60’s and P11D’s
  • Liaison with HR to ensure all absence and annual leave data is accurate and integrated for payroll processing
  • Liaison with HR to ensure all payroll changes have been implemented and integrated for payroll processing
  • Calculation of employees’ entitlement to SSP, SMP and SPP.
  • Dealing with routine payroll queries from staff.

Required Skills & Knowledge
  • Extensive payroll knowledge
  • Experience of computerised payroll systems, ideally Cascade
  • Confident with computerised payroll systems and excel to undertake analysis of data
  • Attention to detail
  • Tenacious in approach and confident to challenge
  • Ability to work to tight deadlines and under pressure
  • Well organised with a flexible and adaptable approach
  • Respectful of the need for complete confidentiality

Job Types: Part-time, Permanent
Part-time hours: 32 per week

Salary: £35,000.00-£37,500.00 per year

Benefits:
  • Casual dress
  • Company pension
  • Cycle to work scheme
  • Life insurance
  • On-site parking
Schedule:
  • 8 hour shift

Ability to E15 3ND: reliably commute or plan to relocate before starting work (required)

Example 6

Nova Talent are working with a leading UK Agronomic Advice and Product Supplier, within the Agricultural Sector. Employing 400 people across the UK, this is a company that recognises its people as their most important asset and is committed to developing its employees and the business.

Together we are seeking to recruit an experienced Payroll Officer to join the HR Head Office Team, based in Nottingham. This is a fantastic opportunity for an analytical and confident individual, that likes to take ownership of their work.

Some of the perks for working as a Payroll Officer:

Optional Hybrid Working – 3/4 days in the office and 1/2 days from home (Mon-Fri 36.25 hours)

Full Induction and training

33 days holiday, including bank holidays

Company Pension

Private Medical Cover (including dependants with 50% company contributions)

Flexible Working

Supportive of Professional Development

Salary of £25,000 - £27,000/pa

A typical day as a Payroll Officer:

· Monthly payroll input (front office), including salary sacrifice schemes, overtime worked, company pension contributions. Finalise by manual reconciliation ensuring precision, ready for submission.

· Be the first port of call supporting the wider HR team in dealing with any Payroll queries, ensuring the resolution in a timely manner.

· Accurately collate and provide reports for key stakeholders in the business, within the agreed timeframes – includes absence data, attritions rates, overtime and annual hours reports.

· Support the introduction to the business for new starters. Deliver key business information at Induction.

· Ensure the training system is kept up to date with new starters added and leavers processed.

· Audit the HRIS system, to ensure all up to date and compliant.

What we are looking for:

· Previous payroll input experience.

· High attention to detail.

· Innovative and creative approach.

· Excellent written English and grammatical knowledge.

· IT Skills –Excel, Word, PowerPoint, Database Management.

· Flexible approach, highly organised and effective time management skills.

· Driven induvial, and happy to take ownership of the role as this is a stand alone position within the HR Team.

Job Types: Full-time, Permanent

Salary: £25,000.00-£27,000.00 per year

Benefits:
  • On-site parking
  • Private medical insurance
  • Work from home
Schedule:
  • Monday to Friday

Ability to commute/relocate:
  • Nottingham Science & Technology Park: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Nottingham Science & Technology ID: LF/08

Example 7

Are you looking for your next step in your Payroll career?

Can you help us to put the PLUS in Housing Plus?

We currently have an exciting opportunity for an Payroll Officertojoin our successful in-house Finance team.

You will actively work on payroll activities, in line with terms and conditions to meet legislative and audit requirements and meet agreed deadlines, ensuring that all employees are paid accurately and on time.

You will work on monthly reconciliations, manual calculations and maintain evidence of checks carried out and will be responsible for processing payrolls, varying in size and complexity.

You will be responsible for dealing with internal and external queries, providing complex advice and guidance and liaising with HMRC and other organisations, such as Pension providers.

We are looking for someone with:

  • At least 3 years previous experience working in a payroll team
  • Experience and/or knowledge of using the Civica payroll system or similar
  • Good IT abilities with excellent working knowledge of Excel, including pivot tables, lookups
  • CIPP qualified (or working towards) a recognised payroll qualification (e.g CIPP) - advantageous
  • Knowledge of reconciliations and a good understanding of accurate management information – advantageous
  • Up to date knowledge of payroll and HR policy changes and the ability to actively apply them
  • Excellent attention to detail, administration, prioritising and organisational skills

If this sounds like you, please apply!

Benefits package:

  • Hybrid working – must live a reasonable distance to the communities that we serve
  • The option to join our contributory pension scheme
  • 25 days’ holiday, increasing with each year of service, up to a maximum of 30 days
  • Bank holidays and three concessionary days over the Christmas period
  • Career progression within a sector-leading business
  • A comprehensive induction programme and excellent learning opportunities; with mandatory and specialist training available
  • Access to a dedicated Employee Healthcare Portal
  • Eye care vouchers
  • Electric vehicle salary sacrifice scheme
  • Cycle to work scheme
  • Free annual flu vaccinations
  • Long service and retirement awards

We’re looking for a dedicated professional to bring our values to life and ensure our customers receive outstanding services.

If you want to be part of an organisation that’s determined to make a positive difference to homes, lives and communities, if you want to be proud of what you do, if you are looking for job security and a great career, join Housing Plus Group company.

As one of the largest providers of affordable homes and care in the area, employing almost 1,000 people, Housing Plus Group offers rewarding roles with excellent training and career development pathways delivering services that customers can trust across Staffordshire and Shropshire. Housing Plus Group companies include Care Plus, Property Plus and Severn Homes.

Please note, we may close this vacancy early if we receive a high volume of applications. Don’t delay – apply today to avoid disappointment.
*If you have not received an update within 2 weeks of submitting your application, please assume that you have been unsuccessful on this occasion.*


Closing date:19th December 2022
Interviews will take place throughout the advert

Job Types: Permanent, Full-time

Salary: £28,124.79 per year

Benefits:
  • Work from home
Schedule:
  • Day shift

Ability to commute/relocate:
  • Stafford: reliably commute or plan to relocate before starting work (required)

Application question(s):
  • This role requires at least 3 years experience working in a payroll team - can you demonstrate this?

Experience:
  • Payroll: 1 year Location: Hybrid remote in Stafford
Our mission

Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

Read our editorial guidelines
Create a culture of innovation
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Payroll Officer duties and responsibilities

Basic maths skills and utilising time-keeping software play a large role in a Payroll Officer’s daily tasks. Other duties and responsibilities include:

  • Verifying how many hours employees have worked
  • Recording payroll data in the company’s software system
  • Calculating overtime, salary increases and shift payments
  • Processing holiday, sick and maternity pay
  • Issuing P45s and other necessary tax forms
  • Answering employee questions and complaints about payroll
  • Maintaining compliant policies and procedures
  • Deducting tax and national insurance payments

Payroll Officer skills and qualifications

Payroll Officers need a range of skills and qualifications to perform their duties effectively. These skills and qualifications include:

  • Thorough attention to detail
  • Familiarity with common payroll software
  • Math skills
  • Ability to work independently
  • Excellent written and verbal communication skills
  • Sensitivity and understanding
  • Ability to remain calm in stressful situations

Payroll Officer experience requirements

All applicants must have a strong foundation in maths and general organisation skills. Experience with Excel or other spreadsheet software is extremely helpful for this position. Some experience with bookkeeping and accounts, perhaps from volunteering in an organisation, is also beneficial. An applicant must be familiar with the industry and how it may impact the payment process.

An applicant needs to have proficiency in a variety of payroll software used by different industries. This includes standard software such as Microsoft Office and Excel, and more specific payroll software such as Xero, KashFlow, Sage, Captium, BrightPay and Iris. Candidates must also understand the basics of how to use this software and preferably have hands-on experience utilising them.

Payroll Officer education and training requirements

Employers usually hire candidates who have completed courses in bookkeeping and payroll including a Level 1 Certificate in Payroll or Level 1 or 2 Certificate in Bookkeeping. Some companies prefer candidates who have completed an advanced apprenticeship as a Payroll Administrator, while others will allow candidates to apply directly with no apprenticeship or college courses as long as the candidate has 5 GCSEs at grades 9 to 4, including maths and English.

Many companies require applicants to have qualifications from The Chartered Institute of Payroll Professionals. Qualifications from this institute range from introductory to postgraduate and the qualifications needed for this position must be specified in the job description.

Payroll Officer salary expectations

According to Indeed Salaries, the average salary for a Payroll Officer is £24,386 per year in the United Kingdom. Salary is dependent on the experience level of the applicant, the exact location of the job and the company itself.

Job description samples for similar positions

If a Payroll Officer is not quite what you’re looking for, here are other job description samples that may fit your needs:

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Payroll Officer job description FAQs

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