We are currently working with a family run manufacturing organisation based in Alfreton to recruit for a Office Co-Ordinator and Purchasing Assistant to join their team. This role is a newly created role where you will be responsible for ensuring the organisation of the office procedures and liaison between the office and the warehouse.

If you are from a strong customer service background you are resolution focused then this is the role for you.

Office Co-ordination responsibilities:

• Responsibility for the organisation and control of all office procedures
• Problem solving and being the lead decision maker in various situations
• Liaising with production to achieve customer deadlines
• Final checks of office paperwork
• Organisation of waste removal from site
• Organisation of on-site cleaners
• Generating and management of Import/Export paperwork
• Various Returns to HMRC
• Supporting the Directors

Purchasing responsibilities:

• Requesting ations on materials
• Processing and generating purchase orders
• Checking order acknowledgements
• Monitoring receipt of goods in
• Management of Internal systems

If you are a organised and resolution focused person who is looking for a new challenge and you are looking to work for friendly and welcoming organisation where you wont be just a number and your ideas will be heard then please submit your CV for immediate consideration.

Job Type: Permanent

Salary: £26,000.00-£30,000.00 per year

Benefits:

• On-site to Friday

Are you a team player who is motivated and looking for a new career opportunity with one of the leading temperature-controlled distribution businesses in the UK?

As one of our BookingsOffice Coordinatorsyou will be responsible for (but not limited to):

• Responding to Customer/Depot emails and phone calls
• The building of loads ex RB based on geographical area or Retailer, booking in those deliveries with depots using their booking systems/emails/phone calls
• Creation and booking of collections on the Transport system.

Don’t have experience within a role like this?

Don’t worry, the right candidate will receive 6 months full training so that you are equipped to do your job with confidence. All we want from you is the ability to work well as part of a team, a polite telephone manner, a good work ethic and good computer literacy skills.

The position that we have available is: Days 4 on / 4 off

We also offer a range of incentives which include:

• Internal progression opportunities
• Overtime (subject to availability and paid at a premium rate)
• Long service awards
• Company pension scheme
• Health cash plan
• Employee referral programme
• Christmas benefits
• Free on-site parking
• Optional Social Club benefits

Your annual salary will range from £24,075.00

Any further questions please contact us on [phone number]9

Job Types: Full-time, Permanent

Job Types: Full-time, Permanent

Salary: £24,075.00 per year

Additional pay:

• Loyalty bonus
• Yearly shift

Office Coordinator, Soho London

Our client, a small but growing investment company are currently looking to hire an Office Coordinator to cover maternity leave (9 to 12 months). A friendly, engaging and professional team based in a modern, beautiful office environment in the heart of London’s Soho.

Acting as a hub of communication for the team and looking after the office facilities you will oversee the day-to-day operations of the working environment.

This is an office based role but there is some flexibility for days working from home when the office is quiet.

Duties to include:

· Reception - answering calls and welcoming visitors

· Handling post and deliveries

· Ensuring the office is tidy, presentable, and well-stocked

· Support the team with room-bookings and hot desk allocation

· Manage supplier relationships - cleaners, building maintenance, I.T.

· Responsible for health and safety including fire and first aid

· Organise and book travel for the team

· Organise staff / client events

· Ad-hoc administration e.g. social media / website updates or CRM

We are looking for candidates with experience supporting teams, executives, and offices in a diverse administrative capacity. Candidates who work in a collaborative way but also have the confidence to make decisions and be proactive in their approach.

Basic salary for this role will be between £28,000 and £33,000 (D.O.E) and benefits include private medical, pension, well-being allowance and a contract completion bonus of 10% of salary.

LK People are a leading U.K. recruitment consultancy. We specialise in the supply of EAs, PAs, Team Assistants, Office Managers, Administrators and Receptionists on a permanent, temporary and contract basis, across all industry sectors. We receive a high volume of applications, so we may be unable to respond to all applicants.

Job Type: Fixed term contract
Contract length: 9 - 12 months

Salary: £28,000.00-£33,000.00 per year

Schedule:

• Monday to ID: KCOCI

ATC Group is the only independently owned company in the industry housing talent management, live booking, live-streaming and talent services within the same group.

This is an opportunity for an experienced, driven and well organised Office Coordinator to join the team in a dual role overseeing front of house at our Camden, London offices and providing support to the General Manager. The ideal candidate will need to have at least 2 years of experience in working front of house as an Office Manager/Senior Receptionist, oras a PA/EA, ideally in the creative sector.

Responsibilities will include:

· The smooth running and general maintenance of the London office on a day-to-day basis and being the primary point of contact for our artists and guests.

· Assisting the General Manager with the scheduling of in-person and virtual meetings.

· Organising company-wide events with the General Manager, including the organising of travel and visa requirements were necessary.

· Recruitment assistance covering resume filtering and interview scheduling.

· Maintaining company central docs such as the ATC roster, company diary, release schedules.

· Phone, diary, and post management. Supply procurement for stationary and other consumables.

· Supporting the General Manager with other duties as requested.

Experience and skills required:

· At least 2 or more years experience in administrative support role reporting directly into senior management.

· Superb written and verbal communication skills.

· Capable of working efficiently in a fast-moving team-oriented environment.

· Well organised and able to manage a varied workload.

· High degree of computer literacy incuding proficiency on Word, Excel, Google Apps.

· An allround positive person with a calm, friendly and polite manner.

Salary: DOE

Job Type: Full-time

Pay: £25,000.00-£30,000.00 per year

Benefits:

• Additional leave
• Casual dress
• Company events
• Company pension

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Working front of house: 1 year (preferred)

Work Location: Hybrid remote in London, NW1 9PT


Application deadline: ID: ATC Office Coordinator

Job Description

About The Accountancy Partnership

A full time Office Coordinator is required to join a modern, technology focused accounting and software company in Wirral. The Accountancy Partnership has been in business for 15 years and since that time has recruited a client base of more than 13,000.

They employ around 100 members of staff and have developed various software products including cloud accounting software Pandle ([website]).

The Accountancy Partnership are focused on the smaller end of the market, meaning their clients are typically owner-managed businesses and micro businesses. They offer their services nationwide which has resulted in a very diverse client portfolio.

The company has grown more than 50% year on year since inception. This is set to continue, meaning solid career prospects/progression is available for staff members.

Job Description

A full time, permanent Executive Assistant is required to support our General Manager with various tasks. The role will involve a range of duties including but not limited to:

• Organising staff events, treats and gifts
• Arranging gifts for special events
• Obtaining es and completing online orders for office equipment
• Completing online weekly subsistence shop for the office
• Organising welcome packs for the new employees
• Ad hoc errands (e.g., collect office supplies, etc.)
• General administration tasks, including typing up meeting minutes.
• Supporting es for office suppliers, etc.
• Filing and scanning paperwork.
• Booking and dealing with any contractors, e.g., gardeners, pest control, caterers, etc.
• Supporting departmental managers with administration tasks on occasions where required.

Benefits may include:

• An additional days holiday for each year with the company
• Cycle to work scheme
• Relaxed atmosphere and casual dress code
• CPD and training costs paid for by the company
• Onsite gym and games room
• Free food provided by professional caterers multiple times per week

The Candidate

The candidate should be organised, have good attention to detail, good at managing their own work load and time, happy to take on any tasks, reliable and the ability to meet deadlines.

For more information about our company please visit [website]

Job Types: Full-time, Permanent

Salary: £20,000.00 per year

Benefits:

• Casual dress
• Company events
• Discounted or free food

Schedule:

• Monday to Location: In person

VA Machinery are the official branch office for Victoria Arduino espresso machines and grinders in the UK. Since 2017, we have focused on building long term partnerships with businesses looking to improve the quality and consistency of their machinery offering, while investing back in the industry through innovation and education.

An opportunity has arisen for a customer focussed individual to join the team as Office Coordinator. You should be an excellent communicator with a customer-oriented mind set, be able to work and build rapport with our partners, and maintain a clean and organised office and showroom.

Acting as a hub of communication for the team, you will oversee the day-to-day operations of our unique offices and showroom. This is an important role which will allow us to better support our partners as we continue to grow as a business. You will be based from our showroom in Camden Town, London, but there may also be opportunities for UK travel throughout the year to attend trade shows and events.

You will be working closely with the Managing Director to support all areas of the business, and will focus on the support and smooth running of our office for both employees and visitors.

Monday to Friday 8:30am - 5:00pm (occasional weekend work may be required, against time in lieu).

Responsibilities

• Daily administrative tasks including answering calls, placing orders, arranging logistics, customer queries, and inventory management
• Understand customer needs, and resolve complaints quickly and effectively
• Support the team with daily operational tasks including diary management
• Establishing office policies and enforcing them
• Maintaining a clean and organised office and showroom
• Develop solid knowledge of UK coffee market, coffee related news and trends

Requirements

• High level of customer service, rapport building, and relationship management
• Excellent communication skills and a problem-solving attitude
• Proactive approach with strong attention to detail
• Proof of the right to work in the UK
• Relevant experience in a similar role beneficial.

To apply, please send a CV and short cover letter explaining why you would like this role and why you would be a great candidate.

Due to the number of applications, we can only respond to those going forward to interview.

Job Type: Full-time

Salary: £25,000.00-£30,000.00 per year

Benefits:

• Additional leave
• Company pension

Schedule:

• Monday to Friday

Ability to commute/relocate:

• London: reliably commute or plan to relocate before starting work (required)

Experience:

• Office coordinator: 1 year (preferred)

Work Location: One ID: Office Coordinator

An amazing opportunity for a enthusiastic, organised and driven Office Coordinator who has experience also as HR Support. We hope the successful candidate relishes the opportunity to work alongside us as we continue to grow our business. To reiterate this role will be Office management focused.

The primary objectives of this role are to provide support to HR, Executives and be responsible for maintaining the office.

Major Responsibilities:

• Maintaining a well-presented office
• Meeting and greeting VIPs and guests
• Preparing for meetings and organising hospitality
• Completing office administrative tasks such as ordering supplies, scheduling deliveries and organising communal areas and equipment
• Socials – help organise and coordinate socials alongside Social Committee
• Support the HR department with administrative tasks, such as filing where information security allows
• Health and Safety e.g. organising PAT testing, fire extinguisher service and other H&S functions.
• Manage DSE Assessments for staff, Risk Assessments and PEEP forms
• Liaise with IT about equipment and any issues that occur
• Organise and coordinate inductions and employee meetings
• Support the Executive team when required
• Support Supply Chain with receiving / sending orders.
• Create POs for orders, help with payments where needed
• Liaise with Building management with anything related to the office or building.
• Be point of contact for the office
• Handle maintenance queries
• Sign new starters in, create passes and sign in visitors
• Send out email comms to the staff with any notices
• Keep stationary, equipment and kitchen items up to date
• Any tasks your manager may require
• Schedule meetings, manage meeting room bookings and from time to time create meeting minutes.
• Support colleagues who delegate ad hoc work, and ensure a seamless service is provided, also to stakeholder and senior management.

Background : -

• Experience in diary management and organization
• Office Management
• At least 2 years’ experience in administrative or office management role
• Experience dealing with confidential documents
• Experience in customer facing roles
• Background in Office administration
• High level of attention to detail
• Quickly build trust and maintain relationships with key stakeholders and senior management
• Have excellent interpersonal skills
• You will need to be able to work in a multidisciplinary team and be able to work in a fast-paced environment
• Be able to help with some manual handling for office equipment and supplies
• Help with the upkeep of company culture and morale
• Should be able to produce reports, letters, presentations, other documentation in relation to audits
• Background with executive support, preparing ad hoc documentation etc

Job Type: Full-time

Salary: £28,000.00-£30,000.00 per year

Benefits:

• Company events
• Company pension
• Employee discount
• Private dental insurance
• Private medical insurance
• Sick pay

Schedule:

• 8 hour shift

Ability to commute/relocate:

• London: reliably commute or plan to relocate before starting work (required)

Language:

• English Fluently Location: One location

Office Co-ordinator / Team PA

Denton are a 25-year old established Design & Build Company based in the City of London, We design and fit out Office Space. We are currently based near Liverpool Street but are relocating to a larger premises in late July/early August to Cheapside (near Bank Tube Station).

We are currently seeking an Office Administrator/Co-ordinator to join our team.

This role will focus on the support and smooth running of our Office for both Employees and Clients.

Position hours: Full Time, Office Based 8:30-17:30 Monday to Friday

Duties include;

• Answering calls
• Front of house (meet and greet visitors – showing them to meeting rooms etc)
• Organising company events
• Diary Management (meeting rooms and some Directors)
• Booking travel and accommodation
• Enforcing housekeeping policies - Maintaining overall appearance of office.
• General Admin for all departments
• Data entry – Insurance renewal updates (chasing certs and inputting new onto system)
• Managing and monitoring spending on company credit card – collating expenses for the same.
• Ordering office supplies
• Fire Marshall, First Aider, AED use (training provided)
• Courier bookings
• Manage office supplier contracts
• Liaising with building maintenance for repairs and general issues
• Managing access cards and office security – changing alarm code, informing staff, cleaners and building management
• Assisting HR with the onboarding of new starters
• Office Moves – helping with co-ordination. We have a move coming up in July so you will learn a lot regarding this.

The right candidate will have;

• Strong Organisational Skills
• Great Communication Skills (both written and verbal)
• Good Attention to Detail – You will be responsible for many moving parts of the office environment – you will know or learn to know the when, how, why, what, and where of everything office-related, can spot potential mistakes before they happen, and work tirelessly to make sure everyone’s needs are accommodated for.
• A Proactive approach
• Interpersonal Skills (easily interact with a range of employees, clients and contractors across all levels of seniority)
• Proficient knowledge in the use of common computer applications and software such as programs within Microsoft Office (Excel, Word, etc)
• Problem solving skills - If the printer breaks, if someone’s keycard stops working, or if the heating/air con breaks down for example, you are responsible for getting these fixed while also maintaining the office as usual. You will need to be able to navigate competing priorities, schedules, and projects, and be able to quickly switch gear when something needs to be taken care of urgently.
• At least 1+ Years’ relevant experience in similar role

Denton are pleased to offer;

• Supported Personal Development & Training.
• A Competitive Salary
• 24 Days holiday leave (Includes 1 day for your birthday and at least 3 days over the Christmas break) + standard 8 Bank Holidays
• Increasing Annual Leave entitlement with Long Service
• Pension Scheme

Denton Associates is an equal opportunities employer. The company are committed to encouraging equality, diversity and inclusion among our workforce, and eliminating unlawful discrimination. The aim is for our workforce to be truly representative of all sections of society and our customers, and for each employee to feel respected and able to give their best.

The Company endeavours to ensure that no employee, job applicant or candidate for promotion receives less favourable treatment because of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation (the “Protected Characteristics”).

Accordingly, the Company will endeavour to ensure that individuals are selected, promoted and receive treatment that is fair and on the basis of their relevant aptitudes, skills and abilities.

Job Type: Full-time

Salary: £26,000.00-£30,000.00 per year

Additional pay:

• Performance bonus

Benefits:

• Private medical insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• London, EC3A 8FR: reliably commute or plan to relocate before starting work (required)

Experience:

• Administrative: 1 year (required)

Work Kingdom (required)

Closing Date: 05/07/2022

Unboxed: Creativity in the UK is a once-in-a-lifetime celebration of creativity taking place across England, Northern Ireland, Scotland and Wales and online from March to October 2022. We're lifting the lid on 10 awe inspiring new ideas, shaped across science, technology, engineering, the arts and mathematics by brilliant minds working in unexpected collaborations. Unmissable events and unforgettable experiences are coming to places and spaces right across the UK: from coastal towns and city centres to breathtaking areas of natural beauty.

Unboxed is looking for an Executive Office Coordinator that will be responsible for supporting the day-to-day requirements of the Executive Office. The successful candidate will provide effective and professional support, efficient diary management services and support the overall administration of the team (including working closely with the Executive Assistants of the Chief Creative Officer, Executive Director and wider Board members).

Responsibilities:

• Provide dedicated coordination and organisational support to Unboxed Executive Office members and Assistant Project Manager, managing multiple diaries and tracking actions.
• Create and maintain a range of internal documents including spreadsheets, budgets and filing systems.
• Support the Governance Manager with the administration of the Board and committees, collating information and producing documents as required.
• Maintain electronic filing systems on SharePoint.
• Support with the administration of procurement/ contracting, including tracking the approvals of documents and paperwork.
• Provide a confidential and highly professional business support to the Executive team and its stakeholders.
• Act as the primary point of contact for Office Facilities Management to ensure safe and secure working environment with particular attention to COVID-19 planning, Health & Safety, IT, and growth of the Unboxed team.
• Support the Assistant Project Manager in leading the collaborative administration across Unboxed and the Cultural division of the Commonwealth Games.

Skills and Experience Required:

Essential

• Proven working administrative or EA/PA experience gained in a professional office environment
• Strong organisational skills and high level of attention to detail, solid time management and goal orientation skills
• Take ownership of day-to-day workload and projects while prioritising demands from others and meeting deadlines
• An excellent team player who considers organisational goals a priority
• Experience raising Purchase Requisitions

Please see the job description for a full breakdown of the position responsibilities.

Start Date: ASAP

Duration: Fixed Term Contract until January 2023

Salary: Circa £28,000 per annum, pro rata

Location: 6 Brindley Place, Birmingham, B1 2JB (Full-time, office-based)

This position is subject to a Basic criminal record check from the Disclosure and Barring Service.

Unboxed is an equal opportunities organisation and Disability Confident employer and we encourage applications from all backgrounds and communities. We have received the Leaders in Diversity award through the National Centre for Diversity. The principles "Fredie" (Fairness - Respect - Equality - Diversity - Inclusion and Engagement) support our aim of delivering a truly inclusive and accessible games.

As part of our commitment as a Disability Confident employer, we offer a guaranteed interview to anyone with a disability whose application meets the minimum criteria for the post. If you wish for your application to be considered under the Disability Confident scheme, please submit a completed form with your application, which can be found on the Unboxed jobs site under the current vacancies drop down.

To apply for this role please follow the link and complete the application attaching a single document containing your CV and Covering Letter. Please also submit your disability confident/ reasonable adjustments form (if required).

On occasions where we receive a large number of applications, we may close the advert ahead of the publicised closing date. We would therefore advise that you submit your completed application as soon as possible.

We take your data privacy seriously. Before sending your application please review our applicant privacy notice which explains how we use your personal data. This can be found on the Unboxed 2022 jobs site under the current vacancies drop down.

Advertising Date: 21/06/2022

Job Types: Full-time, Fixed term contract
Contract length: 6 months

Salary: £28,000.00 per to Friday

Ready to join the crew?

Step into your next role and tell us why you should be our new Office Coordinator at Jimmy’s Iced Coffee. This is a part time opportunity, and we are open to a variety of work patterns of approx. 24 hours a week.



Who are we?

If you’ve been living under a rock, you may not have heard of us. Introducing Jimmy’s Iced Coffee - the world of high-quality Rainforest Alliance certified coffee, endlessly recyclable packaging and to top it off, we’re a B Corp. Seeking world domination in the ready-to-drink Iced Coffee industry, our coffee can be found in major retailers including Tesco, Waitrose, Co-op, Sainsbury’s, Asda, Morrisons and more.

We may be 12 years into our mission to make refreshing Iced Coffee available in great fridges across the UK and beyond, but we still operate with the same ethos as when we started; an authentic, fun, passionate brand that makes refreshing ready-to-drink Iced Coffee, whilst always aiming to be better for the people and the planet.



The job

Our office is a hub of creativity, togetherness, and fun – oh and work, can’t forget work. As our Office Coordinator, you will be responsible for making sure everything in the office runs smoothly, our crew have everything they need to do their job, and there’s always a chilled Jimmy’s in the fridge. You will get stuck into a range of tasks and will work with colleagues across the whole business.

Reporting to the HR Manager, you will be the face of the business, championing in customer service by either welcoming guests, responding to emails, or answering the phones. You’ll be responsible for ensuring the office is clean, tidy, and well stocked, ensuring health & safety requirements are met and maintained. As well as our office space, you will also maintain our warehouse area across two units. Coordinating deliveries, organising stock, and continuously improving our space. It’s not light work and will involve some manual handling. Full training will be provided.

Your customer service skills will be utilised internally as you work closely with colleagues across the company. You will hold responsibility for the vehicle fleet management, tracking servicing, repairs, and damage. As well as distribution and maintenance of any equipment (e.g. laptops, mobiles, etc.).

We want to offer this opportunity to a range of candidates and can offer part time hours to fit around your life commitments. There is also the opportunity to offer this role as part of an apprenticeship and complete a Level 3 qualification alongside.



Who do we want?

First and foremost, we want people who are committed to our ethos and will live and breathe our brand culture. You will be eager to get involved and crave to put your stamp on the business.

Our ideal candidate will:

· Have experience coordinating a busy workplace, prioritising multiple tasks and projects

· Be a proactive and motivated person, able to work autonomously and proactively

· Have excellent customer service and communication skills

· Strong IT skills with excel, word and powerpoint

· Understanding of vehicle management and maintenance

· Be educated to minimum A-Level standard

· Hold a full/clean UK driving licence.



The good stuff

In return for your dedication and hard work, you’ll receive a generous benefit and compensation package.

· Salary £18,000 - £22,000 FTE depending on experience

· Discretionary annual bonus

· Opportunity to complete a Level 3 apprenticeship in Business Administration

· Vitality private healthcare plan with access to rewards and discounts

· 23 days holiday plus bank holidays increasing 1 day with each year of service

· Company sick pay

· Cycle 2 Work scheme

· Enhanced parental leave

· Awesome team of people to work with!



Sounds like you?

To apply, email your cover letter and CV to Jess at [website]

Feel free to get in touch if you have any questions.



Here at Jimmy’s we believe in equal opportunities and are committed to creating a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, colour, religion, sex, sexual orientation, marital status, age, disability, national or ethnic origin, or other protected characteristic.

Job Type: Part-time

Pay: £18,000.00-£22,000.00 per year

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus scheme

Licence/Certification:

• UK Driving Licence Location: In person