What is the difference between a Data Entry Clerk and an Office Clerk?

While a Data Entry Clerk is primarily concerned with uploading information into the organisation’s database and maintaining these records, an office clerk is responsible for more general administrative duties. They also work with filing systems but in addition, answer phones, deliver and sort through mail and do general office work.

Who does a Data Entry Clerk report to?

A Data Entry Clerk reports to a Data Manager or a Senior Data Analyst, depending on the organisation they work in.

Data Entry Clerk Job Description [Updated 2025]

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A Data Entry Clerk, or Copy Typist, inputs data into database systems and periodically creates reports based on the information. Their main duties include updating the company database, digitising physical records and preparing periodic reports.

Data Entry Clerk duties and responsibilities

A Data Entry Clerk’s most important duties and responsibilities include:

Collecting information from customers and clients
Entering data into the central database
Cataloguing the data with appropriate tags for ease of reference
Transferring physical records into a digital filing system
Retrieving data as requested
Maintaining and updating the database system as necessary
Generating periodic reports
Evaluating and approving Purchase Orders (PO)s
Indexing and filing invoices

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Hire your next Data Entry Clerk today

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Data Entry Clerk Job Description Examples:

Example 1

We are looking to recruit a Data Entry Clerk to our client based in Colnbrook ( SL3) rea .

This is working with the busy office team; the role is varied with general office duties including answering the phone.

The successful candidate for this role will be ‘hands on’ individual and be fully flexible with a ‘Can Do’ attitude.

The is full time position from Monday to Friday 9.30 am to 6.00pm.

Skills required include

Polite and friendly telephone manner

Good computer skills

Good numeracy skills

Flexible & adaptable

Ability to work to and meet deadlines

Experience of working with Sage Line 50 and Microsoft Excel would be an advantage

The position could suit a numerate, computer literate school leaver looking to begin an office based career

Job Type: Full-time

Salary: From £10.00 per hour

Benefits:

Employee discount
Flexible schedule
On-site parking

Schedule:

Monday to Friday

Job Type: Temporary contract

Salary: £10.00 per hour

Schedule:

8 hour shift

Ability to commute/relocate:

Slough SL3: reliably commute or plan to relocate before starting work ID: 0016

Example 2

Job Title: Data Entry Clerk

PQE: 2 years’ experience in a Data Entry role

Salary: £19,000-£20,000

Location: Burnley, Lancashire (Head Office)

Hours: 8:30am to 5pm

The Business

Our Company is part of a Group of Companies specialising in all aspects of property purchase & management. We have offices based in Burnley and in Middlesbrough and manage a large portfolio of properties in both regions. Recently, we have just celebrated our 2000+ property mark as a Group!

We offer a fully client based serviced approach to investing in properties. We acquire properties from the open market, renovate them to a set standard, pass them onto our lettings department for maintenance and management and then re-sell the properties to investors. We retain full management of the property.

We have various different departments, including Property Surveyance, Renovations, Lettings, Maintenance, Rent Collections, Property Management, Legal and Sales & Marketing. We do everything in-house.

Due to our success, we have been featured on the popular BBC TV Show Homes Under the Hammer. The BBC really liked our model and has featured our Company in 3 episodes within a 12-month period - a BBC record! A further 2 episodes were filmed and released thereafter.

The Role

This is a temporary role and will consist of but not restricted to -

Accurate completion of paperwork
Transfer of data between systems
Data cleanse and data entry
Pay good attention to detail
Must be competent at using Microsoft packages

· Confident with Windows environment

. A good understanding of digital media

Key Skills Required

1. [website] – deal with confidential data

2. Good IT Skills

3. Driven and motivated to achieve targets set

4. 3

Punctual and excellent attendance records

5. 4

You will have at least 12 months previous experience within admin environment

6. Communication skills – be able to talk to a staff and management professionally and communicate verbally and in writing

7. Organisational skills – be able to track tasks and deliver results in a timely manner

In return, the candidate will benefit from

· Free pay day lunch once a month

· Free continental breakfast every day.

· Company events

· Regular ‘treat days’ within teams

· Medical Care

· Support, training & professional development

· Regular 1-1 reviews with manager to discuss career progression

· Mileage fully covered (highest rate) if travelling for work purpose

· Free Parking on site.

· 32 Days Holiday including Birthday Holiday

· On Site Canteen

· Working in a long, established and reputable business

Our Group/Partner Companies comprises these main Companies:

· Rent UK Property - [website]

· Find UK Property - [website]

· Openshore Property Ltd - [website]

· Sell UK Property Ltd - [website]

Job Types: Full-time, Permanent

Salary: £19,000.00-£20,000.00 per year

Benefits:

Company events
Company pension
Discounted or free food
On-site parking

Schedule:

8 hour shift
Monday to Friday

Ability to commute/relocate:

Middlesbrough: reliably commute or plan to relocate before starting work ID: Data Entry Clerk

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What does a Data Entry Clerk do?

A Data Entry Clerk enters information that is error-free into computer systems to create accessible records for future use. They collect data such as customer information and preferences. Data Entry Clerks are typically employed in supermarkets, banks, research facilities and more.

In some cases, Data Entry Clerks may be involved in audio and video transcription. Data Entry Clerks may deal directly with customers. In other situations, they work with pre-collected information. Because they maintain an organisation’s data, they may work with their colleagues to provide information as requested.

Data Entry Clerk skills and qualifications

For a candidate to fulfil their responsibilities effectively as a Data Entry Clerk, they need to have the following prerequisite skills and qualifications:

Impeccable attention to detail
In-depth knowledge of database systems
Working knowledge of spreadsheets and other word processing tools
Tactile dexterity
Strong ability to work quickly and accurately
General administration skills
Excellent verbal and written communication skills
Great interpersonal and customer service skills

Data Entry Clerk experience requirements

Previous experience in data entry, office administration, secretarial or related roles is required for a Data Entry Clerk position. The candidate should have a minimum of one year’s experience in these areas through an internship or an apprenticeship. The role also requires a strong background in working with computers and dealing with large amounts of information.

Other valuable experience includes familiarity with database systems and data entry techniques. Data Entry Clerks with over two years of experience usually qualify to work in a supervisory role and may also be suitable for more customer-facing responsibilities.

Data Entry Clerk education and training requirements

A Data Entry Clerk will need GCSEs in Math, English and Computer Science or a related subject that teaches computing skills. A certificate in New Computer Literacy and Information Technology available in two levels is also acceptable.

Other qualifications can include the European Computer Driving Licence, it offers eighteen modules across basic, intermediate and advanced levels. These modules include computer essentials, spreadsheets and word processing. Candidates with National Vocational Qualification (NVQs) in computer systems or that cover entry and retrieval of information is also considered.

Data Entry Clerk salary expectations

According to Indeed Salaries, a Data Entry Clerk can earn an average salary of £24,406 per year. Salary expectations vary based on experience, the type of industry and the location. It also depends on if the position is full-time or a contract role.

Job description samples for similar positions

If you liked this Data Entry Clerk job description sample, but would like to see something in a different role, here are some job description samples for similar positions.

Data Entry Clerk job description FAQs

A good Data Entry Clerk job description provides information that helps candidates determine whether their skills, work experience, education and values are a good fit for the vacancy. The job description should begin with an overview of the company including it’s vision, goals and objectives and a summary of the company culture.

Also, provide a detailed outline of the tasks that the Data Entry Clerk needs to perform and include all the necessary educational and experience requirements. It’s advisable to mention a salary range, so that only interested candidates can apply.

Two chefs, one wearing a red headband, review a laptop and take notes at a wooden table in a kitchen setting.

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Data Entry Clerk Job Description: Top Duties and Qualifications

Data Entry Clerk duties and responsibilities

Data Entry Clerk Job Description Examples:

Example 1

Example 2

Find your next great Data Entry Clerk on Indeed

What does a Data Entry Clerk do?

Data Entry Clerk skills and qualifications

Data Entry Clerk experience requirements

Data Entry Clerk education and training requirements

Data Entry Clerk salary expectations

Job description samples for similar positions

Data Entry Clerk job description FAQs

Hire your next Data Entry Clerk today

Job Description Examples

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Data Entry Clerk Job Description: Top Duties and Qualifications

Data Entry Clerk duties and responsibilities

Data Entry Clerk Job Description Examples:

Example 1

Example 2

Find your next great Data Entry Clerk on Indeed

What does a Data Entry Clerk do?

Data Entry Clerk skills and qualifications

Data Entry Clerk experience requirements

Data Entry Clerk education and training requirements

Data Entry Clerk salary expectations

Job description samples for similar positions

Data Entry Clerk job description FAQs

Hire your next Data Entry Clerk today

Job Description Examples

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