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Office Manager Job Description: Top Duties and Qualifications

Edited by Indeed Employer Content Team
Last updated 5 November 2025
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Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

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7 min read

An Office Manager, or Office Supervisor, is in charge of running an office or department of a company. Their duties include managing the office budget, dealing with staff issues and establishing and maintaining policies and procedures. A job description for this position should highlight the role of the office manager as the person who keeps an office running smoothly while also enabling fellow employees to succeed in their roles.

Office Manager duties and responsibilities

Typical duties of an Office Manager include:

  • Managing employee schedules and potential conflicts
  • Taking inventory of office supplies and order more if needed
  • Helping establish and maintain office procedures
  • Assisting senior management team when needed
  • Dealing with staff recruitment
  • Attending seminars and training

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Office Manager Job Description Examples:

Example 1

Overview

Stanley Mills Weavers, part of the SIL group of companies, is a manufacturer of fine worsted wool suiting fabric for the luxury market. With meticulous emphasis on quality and excellent customer service, it is proud to be a specialist weaver of fine mohair fabric, one of the few surviving mills that excels in this unique craft.

We are looking for a good all-rounder who is dynamic, articulate, and confident to step into this newly created role. Reporting directly to the Managing Director but very much part of the production team, this is a pivotal role between Production, Sales and Customer. The right person will be highly motivated, have a keen eye for detail and confident with coordinating and liaising between departments as well as providing general office management.

Role and Responsibilities

This is not an exhaustive list of duties but gives an outline of the role and responsibilities of this position.

Main Duties
  • Administration of the sales function including processing of sales orders, confirmations, and invoicing
  • Assisting Export Manager with despatch and export of finished goods
  • Managing export documentation and certification
  • Providing technical details, declaration of origin documentation etc to customers as requested
  • Management of ISO 9001/14001 system
  • Assisting with internal/external audits for various certifications
  • Providing PA role to Managing Director and Production Director
  • Health and Safety Management
  • General office duties – stationery, uniform, PPE, dealing with visitors, telephone etc

Skills and Attributes
  • Good general education. Knowledge of French/Italian an advantage
  • Proven track record of delivering great customer service and administration skills.
  • Good communication skills through e-mail, phone and in person.
  • Confident
  • Excellent Time Keeping and Diary Management
  • You will have worked in a similar role ideally in textiles or other manufacturing business.

Benefits Include

Competitive salary

25 days holidays (pro-rata) plus Stats

Healthcare cash plan

2 x Death in Service

Auto-enrolment Pension Scheme

Free On-site Parking

Job Type: Full-time

Salary: £25,000.00-£28,000.00 per to Friday

Example 2

NEW Opportunity TO JOIN OUR Family!

We are a family run business with many years of experience in the industry. We are eager to continue expanding our business and creating opportunities for our staff. We strive to provide a friendly but professional space for our staff and have many who have grown with our family business over the years. As we continue to grow our company, we are looking for inspiring, motivated and passionate people to join us on our team!

We can offer you a generous package of up to £18,000 per year for part time hours.

Are you looking for a new challenge? Do you like to think outside the box? Do you have a creative flare? Are you professional and punctual? Then we want to hear from you.

Want to find out more? Apply now and you could be our next Office Manager!

How we will show you our appreciation:

  • 25% discount for you and 3 friends at all of our establishments
  • Birthday reward - A tab on us for you and your friends every year
  • Training & progression opportunities within the company brands
  • Qualification opportunities whilst working (Up to A Level and Degree level equivalent)
  • FREE refreshments whilst on shift
  • Paid occasion days off (Wedding Day, Kid’s first day at school, Moving into your first house and more!)
  • A work life balance
  • Up to £250 refer a friend scheme
  • Weekly bonus scheme up for grabs

So, if all of that sounds amazing to you and you want to come and be a part of our family then apply now!

Job Types: Part-time, Permanent
Part-time hours: 16 per week

Salary: £15,000.00-£18,000.00 per year

Benefits:
  • Company pension
  • Employee discount
  • Free parking
  • On-site parking
Schedule:
  • Day shift
  • Monday to Friday
Supplemental pay types:
  • Bonus scheme
  • Performance bonus
  • Tips



Ability to commute/relocate:
  • Wirral: reliably commute or plan to relocate before starting work (required)

Licence/Certification:
  • Driving Licence (preferred)


Work Location: One location


Application deadline: ID: OfficeManager

Example 3

Valeco Recruitment are delighted to be partnering with our client exclusively to hire a permanent Office Manager, this role has arisen due to the current team member relocating abroad.

This is a varied role and no day is the same, which makes this a great opportunity where you will be super busy working in a supportive team based at The Bush Estate, Midlothian.

You will be responsible for the management of our clients busy office along with being involved in:

  • Manage daily spend
  • Negotiate with suppliers
  • Continuously develop and advance our office and administrative systems
  • Manage hospitality for customers and prepare the office for customer meetings
  • Liaise directly with customers
  • Answer and direct phone calls and PA to the company directors
  • Manage colleague travel plans and logistics
  • Work with the on-site facilities team representing our clients brand at building services meetings
  • Support all colleagues with requests out with the laboratory
  • Management of laboratory equipment repairs and servicing
  • Work with the Laboratory Technicians to ensure orders are timely and fulfilled

What are we looking for you to have?

  • A minimum of 3 years’ experience in an Office Manager position
  • Experienced in using the Microsoft Office Suite
  • A willingness to learn and to continuously develop
  • Exceptional team player
  • An eagerness to help troubleshoot and problem–solve
  • An exceptional telephone manner
  • An organised mindset and the ability to cope with multiple tasks simultaneously, and at times under pressure
  • Full UK Driving Licence and access to own vehicle

Our client is offering a competitive salary and benefits including private healthcare.

This is a full time permanent position working 40 hours per week, interested? Then we would love to hear from you with our introduction and CV telling us why this role is for you.

Please do note that successful applicants will be contacted via email, and please do keep checking your emails throughout the day and also your junk/spam folders.

Job Types: Permanent, Full-time

Salary: £25,000.00-£30,000.00 per year

Benefits:
  • Company events
  • Company pension
  • Free parking
  • Life insurance
  • On-site parking
  • Sick pay



Ability to commute/relocate:
  • Penicuik: reliably commute or plan to relocate before starting work (required)


Work Location: Hybrid remote in Penicuik


Application deadline: ID: Officeman

Example 4

We are recruiting for a Care Administration & Office Manager to join our wonderful team within office based in Bury.

Here at The Brothers of Charity Services England we believe in putting our clients at the heart of all we do. Our Ethos, Vision and Values guide us in our mission to provide outstanding care, support and opportunities for people with learning disabilities. Not only do we support our clients, we also support our staff through excellent training, career progression opportunities and additional staff benefits.

The Care Admin & Office Manager will be responsible for the supervision, deployment and good line management of Care and Office Administration staff in all areas under your responsibility. You will ensure all care administration services and operations in the GM service area support full regulatory compliance and are ready for internal and external inspection at all times.

Duties Include:

  • To ensure delivery of an effective, efficient and professional care administration and office management service to the organisation
  • Provide professional and personable advice, guidance, mentoring and coaching to the care and administration staff team members to enable the delivery of best practice customer service.
  • Ensure that all care administration and office management services delivered are of high quality, fully compliant with policy, procedure, regulation and statute.
  • Communicate and engage positively and effectively with all stakeholders both internal and external
  • To positively support and develop all staff under your responsibility through the induction programme and identify further development plans

Skills/Experience Required:

  • A good level of Maths, English and IT skills
  • Excellent oral and written communication skills
  • Ability to work on time sensitive projects and meet deadlines
  • Experience of working as part of a team within a busy environment
  • Confident in dealing with telephone calls and visitors
  • Able to work in a confidential and professional manner

If you have an interest and have the relevant skills and experience for this role, please apply today.

Job Types: Full-time, Permanent

Salary: £26,095.00 per year

Benefits:
  • Additional leave
  • Casual dress
  • Employee discount
  • Free parking
  • Health & wellbeing programme
  • On-site parking
  • Referral programme
  • Sick pay
Schedule:
  • Monday to Friday



Experience:
  • Office and Administration: 1 year (required)

Work authorisation:
  • United Kingdom Location: In person

Example 5

About us

A reputable domiciliary care provider located in Pencoed. We are looking to hire an experienced Office Manager with HR, Recruitment and Marketing skills to support our team. There is no requirement for care experience or background. There is no on-call or requirement to deliver hands-on care.

Details of the role and what is being offered:

· Full-time – 37.5 hours a week / Part-time (optional to be discussed)

  • Depending on experience, a very competitive annual salary up to £25,000
  • Ongoing learning and development opportunities
  • Pension
  • 31 Days Annual Leave

Key Responsibilities

  • promote equality and diversity as part of the culture of the organisation
  • Advertising vacancies on job boards, relevant media platforms and with external recruiters.
  • Building local job position awareness via social media with regular posts.
  • recruit staff, which involves developing job descriptions and person specifications, , checking application forms, shortlisting, interviewing and selecting candidates
  • make sure that prospective staff have the right to work at the organisation
  • develop and implement policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures and absence management
  • review and update Staff Handbooks
  • review and update internal policies and procedures annually
  • liaise with Finance Manager regarding advise on pay and other remuneration issues, including promotion and benefits
  • Support the Registered Manager when dealing with grievances and implement disciplinary procedures
  • develop HR planning strategies, which consider immediate and long-term staff requirements
  • Participation in maintaining our Investors In People Standards
  • Participation in maintaing our ISO 9001 accreditation
  • Organise and chair staff meetings
  • stock control and ordering of supplies
  • ensure compliance with communication systems
  • Ability to troubleshoot

About you

We are looking for a candidate with relevant experience gained in a similar role and professional environment, with a good level of education. Must have a positive, can-do attitude with a dynamic approach and the ability to use own initiative.

The successful candidate will ideally have excellent communication skills, both written and oral along with a professional demeanor and presentation. You will be enthusiastic, motivated and able to meet deadlines and targets when required.

Well organised and able to multi-task, work well under pressure and have a good eye for detail.

Please note any offers of employment are subject to an Enhanced DBS and professional references.

Must be a car driver with access to a car.

We are an equal opportunities recruiter and applications are welcome from anyone meeting the specified criteria regardless of age, gender, race/ethnicity, religion or belief, disability, sexual orientation, or any other personal circumstances.

Job Types: Full-time, Permanent

Salary: £20,000.00-£25,000.00 per year

Schedule:
  • 8 hour Manager: 1 year (required)

Example 6

Job Title: Office Manager

Location: Rochdale

Job type: Permanent
Salary: £25k annum 20 days personal holidays

Hours: 8am – 5pm mon to Friday

Our client Delta Obstruction Lighting Ltd is a leading provider of obstacle warning lighting solutions for high-rise buildings, cranes, and airports. With a commitment to safety and innovation, they ensure that their products play a vital role in safeguarding lives and property. They are seeking a dynamic and organized Office Manager with strong administrative skills to join their team and help them achieve their mission.

Position Overview:
As the Office Manager and Administrative Specialist, you will be the backbone of our office operations, responsible for managing various administrative tasks while ensuring the smooth functioning of their office environment. Your contributions will play a crucial role in supporting our mission to provide top-quality obstacle warning lighting solutions to their clients.

Responsibilities:

Office Management:

  • Maintain a well-organized and efficient office environment.
  • Coordinate office supplies, equipment, and facilities maintenance.
  • Manage office schedules, appointments, and conference room bookings.
  • Ensure a welcoming and professional reception for visitors and clients.

Administrative Support:

  • Assist in the preparation of reports, presentations, and documents.
  • Handle phone calls, emails, and correspondence efficiently.
  • Maintain and update company records, databases, and filing systems.
  • Assist in travel arrangements and expense reporting for team members.

Finance and HR Support:

  • Assist with basic financial tasks such as invoicing and expense tracking.
  • Support HR activities including onboarding and maintaining employee records.
  • Liaise with external vendors and service providers.

Project Assistance:

  • Collaborate with project teams on administrative tasks as needed.
  • Help in organizing and documenting project-related information.

Qualifications:

  • Proven experience in office management or administrative roles.
  • Strong organizational skills with an eye for detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • Ability to multitask and prioritize tasks effectively.
  • Basic knowledge of finance and HR processes is a plus.
  • High level of professionalism and discretion.

Benefits:

  • Competitive salary and benefits package.
  • Opportunity to work with a dedicated team in a dynamic industry.
  • Career growth and development opportunities.
  • A positive and inclusive work culture.

How to Apply:
If you are a proactive, detail-oriented individual with a passion for office management and administration, we invite you to apply by sending your resume and a cover letter highlighting your relevant experience.


They are an equal opportunity employer and they welcome and encourage candidates from all backgrounds to apply.

Job Types: Full-time, Permanent

Salary: £25,000.00 per year

Schedule:
  • Monday to Friday



Ability to commute/relocate:
  • Rochdale: reliably commute or plan to relocate before starting work (required)

Work authorisation:
  • United Kingdom Location: In person

Example 7

Office Manager Role – UK based

Become part of our growth journey!

Real impact is what differentiates us. If you want to drive lasting change in businesses, processes and people, then you’ve come to the right place.

At Chartwell, we use a unique combination of structured methodology, client engagement and problem solving to find the hidden opportunity that exists within every organisation.

Key responsibilities

You will report to the Global Operations Manager and Finance Director, so some elements of personal assistance but mainly office management administration and support.

Duties will include but not be limited to:

  • Liaise with payroll provider and provide payroll data
  • Liaise with HR legal advisors on new benefits and contract and policy updates
  • Part of recruitment team – helping set up campaigns, reviewing CVs against criteria, booking interviews and liaising with candidates
  • Prepare all new starter admin and liaison with new starters
  • Coordinate internal training schedule and book external providers
  • Drafting promotion letters and update systems for promotions
  • Keeping HR records up to date
  • All admin regarding leavers process (e.g. preparation of reference letters)
  • Manage booking of office space for our Friday meeting schedule and review the need for hot desk provision for Monday- Thursday
  • Check of mobile phone accounts and ordering of new phones
  • Keeping office phone directory up to date with call answering service
  • Ordering business cards
  • Researching and booking of office entertainment and events
  • Liaise with all kinds of insurance companies incl. managing contracts (i.e. renewals, etc.)
  • Keep track of items in storage facility, e.g. team hardware
  • Process incoming post
  • Varity of research for the improvement of the smoothing running of the office
  • Document new processes
  • Point of contact for internal and external stakeholders (e.g. lawyers, insurances, office providers, etc.)
  • Processing expense claims and help with other finance tasks (training will be given)
  • Other items yet to be identified to support the consulting team and professionalise our way of working

Experience & key skills

  • Confident, independent, structured, accurate and reliable - You are the anchor and the first point of contact for employees and external stakeholders
  • Proactive working
  • Fast learner
  • Hands-on mentality
  • Positive mindset with a can-do attitude always finding creative and pragmatic solutions
  • Sound knowledge of MS Office applications (Outlook, Word, Excel, PowerPoint)
  • Very good written and oral communication skills in English, other languages are a nice to have
  • At least 3 to 5 years' experience working as an Office Administrator; or comparable work experience (e.g. HR manager)

What we offer

  • A varied range of tasks in a fast-growing, successful, and international company with a relaxed team atmosphere and open communication
  • Flat hierarchies, a cooperative working atmosphere and short decision-making processes
  • An inspiring, multi-cultural, multi-disciplinary and innovative work environment
  • A lot of creative freedom and flexibility in personal work arrangements. A position that combines responsible detail work and creative project work
  • The opportunity to work independently and shape your area of work according to your strengths
  • Offices in prime working locations such as London
  • Great employee events and much more

The ideal candidate will be able to work full time primarily from home, with some travel to London office on Fridays and to meet candidates and new starters. (Laptop, printer and mobile phone/ cell phone will be provided) A degree of flexibility would be required occasionally but hours can be arranged to suit any childcare commitments the candidate has. Part time working will be considered but a minimum of 30 hours a week will be required.

Salary upon request. Benefits include 25 days’ vacation plus public holidays, company performance bonus, company funded healthcare, employer pension contribution/ 401k scheme. Home broadband can be expensed back to the company.

Job Type: Full-time

Salary: £33,498.32-£94,575.98 per year

Schedule:
  • Monday to Friday

Experience:
  • Management: 1 year Location: Hybrid remote in London, W1H 1DP
Our mission

Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

Read our editorial guidelines
Create a culture of innovation
Download our free step-by-step guide on encouraging healthy risk-taking
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What does an Office Manager do?

In general, an Office Manager is responsible for the many clerical tasks needed to make an office succeed. However, an Office Manager’s exact role depends on the type of office they manage. For example, a manager of a law office will have different abilities and areas of expertise than a manager of an office that focuses on sales.

Office Manager skills and qualifications

In terms of schooling and experience, Office Manager candidates should have the education, certification and technical skills needed to thrive in your particular office environment. Most Office Managers will need to have the following skills:

  • An HNC or 2 to 3 A Levels, especially in Maths and English
  • Proficiency in the software used in your office
  • Some experience with scheduling and payroll
  • Ability to learn on the job and adapt to changes
  • Excellent written and verbal communication
  • Training in conflict resolution

Office Manager experience requirements

Depending on the size and scope of an office, Office Manager candidates may need to have a wide range of experience. A manager responsible for a large and fast-paced office would benefit from having four or more years of experience. Meanwhile, someone in more of a Trainee Manager position may have less experience but be willing to grow and remain at the company for a few years.

Office Manager education and training requirements

A starting Office Manager needs to have 4 or 5 GCSEs at grades 9 to 4, or an equivalent, such as an apprenticeship. Some offices may also require an Office Manager with specialised knowledge of computer software or technology. Outside of the training requirements specific to a company’s industry, there are no further general requirements associated with being an Office Manager.

Office Manager salary expectations

According to Indeed Salaries, the average salary for an Office Manager is £27,364 per year. This is usually dependent on experience, location and company size. The number of hours expected of the Office Manager may vary as well.

Job description samples for similar positions

There are many positions within the world of office management. Here are some samples for other jobs that may are similar in terms of responsibilities, education and skills: 

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Office Manager job description FAQs

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